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HomeMy WebLinkAbout09-15-2003 Approved PCSC Minutes • 1 W, C17"YOFIIUBLIN ° t PARKS AND COMMUNITY,SERVICES/COMMISSION MINUTES OF September 15;:2003 The September 15, 2003 meeting of the Parks and Community Services Commission was called to order at 7:10 p.m. at the Dublin Civic Center,Dublin, California,by Chairperson Flores. Pledge of Allegiance Chairperson Flores led the Pledge of Allegiance. Roll Call Commissioners Present: Flores,Jones,Hildenbrand, Cain, Guarienti and Pawlowski Oral Communications-None Approval of Minutes Cm. Pawlowski referred to Page 1, Oral Communications, stating that he is a senior at Dublin High School, not a junior. ON A MOTION BY CM. HILDENBRAND, SECONDED BY CM. GUARIENTI AND BY UNANIMOUS VOTE, THE COMMISSION VOTED TO APPROVE THE MINUTES OF JULY 21, 2003 AS CORRECTED. Written Communications-None Public Hearing-None Unfinished Business-None New Business 8.1 2003 Day on the Glen Festival McCreary introduced Bonnie Leonard,Recreation Supervisor at the Shannon Community Center. Leonard reported that the 3rd Annual Day on the Glen Festival will be conducted on Saturday, September 27 from 10:00 a.m. to 8:00 p.m. and on Sunday, September 28 from 10:00 a.m. to 5:00 p.m. This year's event focuses on family and children. Using a PowerPoint presentation, Leonard walked the Commission through the site and outlined the various components of the event. City Hall Tent This year's City Hall Tent will be larger allowing more open space and room to include maps and visual displays. The Parks and Community Services Depaitment will provide a children's area to engage kids in fun activities and Staff will be dnsite to answer questions on programs, services, current and future projects. Alameda County Fire and Alameda County Sheriff will be adjacent to the City Hall Tent with their bomb squad and S.W.A.T. team vehicles on display. The Fire Department will be on site with their Paramedics. Entertainment The Community Stage will feature Benny and BeBe's Magic Circus, Bill the Magician, an exhibition dance by Hui O Kalani E Aloha Hula, Sandie Stevie and the Insects, Spotlight Arts Academy, Cheerleading and Juggler Larry Lariat. The Main Stage will feature Warner Brothers' Scooby Doo and other characters. Lori and RJ from the WB will provide a variety of family entertainers. Afternoon and evening entertainment will include Double Funk Crunch and The Parrotheads. This year a misting tent will be adjacent to the Community Stage. Minutes— Page 2 of 6 Food and Beverage Restaurant Row will feature Hamburgers,Hot Dogs,Tri-Tip and Chicken Sandwiches, Clam Chowder,Deep Fried Seafood, Teriyaki Chicken Bowls, French Fries, Fried and Steamed/Marinated Artichokes, Smoothies, Lemonade, Hawaiian Shaved Ice,Funnel Cake,Fresh Coconut,Kettle Korn,Ice Cream,Beer, Wine, Soda and Water. New Event Components A SportsZone is a new feature this year sponsored by SBC and featuring live televised sports broadcasts. On Sunday, the Dublin Lions Club will host the "Lions Grill" at the SportsZone to conduct a Community Pancake Breakfast from 8:00-10:30 a.m. to raise funds for a Public Safety Memorial in Dublin. Other Event Components On the grand promenade, a Community Marketplace will feature booths for community groups, commercial vendors and sponsors. The Tri-Valley SPCA will have some animals and information available on pet adoption. An expanded Children's Zone will be located on the grass area between the two ball fields and will include a Craft Tent featuring free crafts and activities, a large shaded play area sponsored by Toys R Us, and a carnival area with bounce houses and games. Marketing The Contra Costa Newsgroup is the official print sponsor,the WB Channel 20 is the official television sponsor and KKIQ 101.7 is the official radio sponsor. Over 3000 postcards have been mailed to Dublin residents. The marquees at Shannon Park and Dublin Auto Center will list event information. Flyers will be distributed through the local schools. Banners will be hung throughout the City. Advertising in the ANG newspapers will be purchased. The website has been revamped to include information for this years event. Festival Volunteers Volunteers this year include the Dublin Irish Guard Band Boosters, Dublin High and Wells Middle School Leadership Classes, Eastern Star, Dublin Youth Advisory Committee, Dublin Senior Foundation, Job's Daughters, the California Christian Academy and Heritage and Cultural Arts Commission. Parking and Transportation The central plaza area will be the location of the shuttle stop, the passenger loading zone and information booth. MicroDental Laboratories, Sybase and Zeiss Humphrey have pledged 1800 parking spaces for the event. Blaze Network Products and Opus One will provide an additional 800 parking spaces with an additional 600 spaces on City streets currently marked as "No Parking" zones. Many spaces in the Emerald Park parking lot will be designated as handicapped parking. Sports Competitions The Youth Skateboard Competition this year is co-sponsored by Hardtails, a local skateboard shop. They have arranged for pro-skaters to conduct demonstrations and will also provide an emcee and judges for the competition. The adjacent basketball courts will be a TeenZone featuring rock climbing, inflatable obstacle course, disc jockey and karaoke, food and beverages, and a video arcade sponsored by Blockbuster Video. The City's 1S`Annual Tennis Championships will be conducted. The championships will be determined through a single elimination tournament. Volleyball tournaments will be conducted on the flat turf area behind the tennis courts. Saturday's tournament will feature 4-person Business Coed and 4-person Reverse Coed A&B competitions and Sunday will be for Men's and Women's doubles. Cm. Hildenbrand asked if many applications are being received for the Skateboard Competition. Leonard stated that the flyers are scheduled to go out this week. Staff believes that the sponsorship for this event is really going to help participation this year. McCreary reported that on-line registration was setup for the Skateboard Competition to make registration easier. Minutes— Page 3 of 6 Cm. Flores asked if the Lion's Club Grill and SportsZone would be opened to all ages. Leonard replied,yes. 8.2 New Format for After School Enrichment Program Leonard reported that the After School Enrichment Program last year had a low enrollment of forty-four students. Surveyed customers prefer inexpensive one-day presentations. The program for the 2003-2004 school year has been modified to include bi-weekly one-hour educational enrichment presentations, which include Mad Science, Marine Science Institute, Clowning and Costume Make-up and Wildlife Associates. The program has been moved to the Dublin Public Library to gain exposure. Cm. Guarienti asked if each class would have the same number of participants. Leonard stated that each program is limited due to the size of the room. However the contractors are willing to bring additional staff if needed. Cm. Hildenbrand asked if it would be possible to include Kindergarten children in this program or develop a program just for that age group. Leonard stated that Staff could look into the matter. Cm. Flores stated that she loves the format and that her son Justin plans to attend the Mad Science and Marine Science Institute programs. Cm. Guarienti stated that he is glad to see Wildlife Associates as part of the program. 8.3 Spring 2003 Quarterly Report McCreary summarized the programs conducted during spring 2003. Shannon Center Preschool The Shannon Center Preschool is a co-op program. All three of the preschool level classes filled with 20 students in each class. The new Kinder-Prep level had 12 participants. Staff is monitoring the waiting lists and developing a long-range plan for accommodating increased demand for the program. PLAYGROUND PROGRAMS After School Recreation There were 266 children registered in the spring, which is the most the program has ever served. This year a "Homework Help Time"was added to the program allowing participants about 20 to 30 minutes of homework help at the beginning of the program. This has been really well received by parents. Shamrock Spring Break Camp Spring Break Camp Shannon is a full-day camp program for children in first through fifth grades. Camp was held during Spring Break. There were 18 children registered for the camp. After School Enrichment(A.S.E.) The After School Enrichment program was new this year and offered a variety of classes. Classes were offered at each of the five public elementary schools on Tuesdays from 3:00-4:00 p.m. Each school featured a new class every five weeks. A total of 44 children participated in the ASE classes during the spring. After conducting some market research, Staff felt that one-time enrichment assemblies with a lower registration fee would be more popular than ongoing classes. In response Staff arranged two special ASE Assemblies at the Community Center during the spring. Twenty-two (22) children participated in the March assembly,which featured marine biologists and fish from the Marine Science Institute. Fourteen (14) children participated in the May assembly, which featured live reptiles. TEEN PROGRAM Recreation on Campus (R.O.C.) r Minutes— Page 4 of 6 Registration for the spring sessions decreased by 10% compared with the previous year. This was primarily due to the fact that the number of spaces in homework club was limited to 60 to keep participant ratios low and maintain the program quality. The volleyball program was no longer offered, as a qualified instructor could not be found. Teen Events During the spring quarter the City offered four events including a Karaoke and Pizza Night, Q-Zar Night, Youth Music Showcase and the Dub Town Jam event. A total of 480 teens participated in the spring events. Wells Middle School Lunchtime Sports Program The Lunchtime Sports Program continued during the spring at Wells Middle School. The program is funded by the City and operated by the school district faculty. Over 80 students participate in the program each day. SENIOR CENTER The Annual Volunteer Banquet was held in April. Over 8,000 hours of volunteer time was documented at the Center last year. Over 50 seniors participated in the 2nd Annual "Step Out for Senior Centers" event in May. The Trips and Tours program continued to be popular with 195 registrations during the spring quarter. The Trail Trekkers program continued to grow in popularity with 120 hikers participating this quarter. LEISURE CLASSES A total of 574 participants registered for classes during spring 2003. Popular classes this quarter for youth included Terrific Twos,Ballet,Little Buddy Bowling, Cheerleading,Karate, Gymnastics and Irish Dance. Popular adult classes included Country Western Line Dancing, Aikido, Golf, Hatha Yoga, Belly Dancing and Kickboxing for Women. ADULT SPORTS Adult Basketball Leagues The Adult Basketball Leagues had a total of 19 teams participating in three divisions. The Men's 4-on-4 leagues had a 30 years and older age requirement and this season marked the largest turnout ever for this league. This may be attributable to the fact that registration fees are lower for this division and games were played on a shorter, full- length court. Adult Softball Leagues During the spring a total of three softball leagues were conducted with a total of 17 teams. The Business Coed league did not have enough registration and was cancelled. Other cities are also experiencing lower registration for business leagues which may be due to the economy. YOUTH SPORTS PROGRAMS Youth Volleyball A new Youth Volleyball program was offered during the spring for girls and boys in 5th through 10th grades. Twenty-six(26)youth participated in the program. Contracted Youth Sports Programs During the spring the City offered youth sports programs through Kidz Love Soccer and East Bay Roller Hockey, independent youth sports program contractors. A total of 94 youth participated in the contracted sports programs. AQUATICS The Swim Center opened in February for the Dublin High School Swim Team and the Physical Education Department used the pool to teach swimming to freshman. The facility opened to the general public in March for Competitive Stroke Lessons, which provided instruction to 57 youth. Recreational Swimming began in April and drew 820 people. Learn-to-Swim Lessons were offered in May and June with over 175 people registered, the largest number of students in the spring program during the past five years. The Fitness Program registration decreased due to cancellation of the spring Water Exercise Program. A certified instructor could not be found. Minutes— Page 5 of 6 SPECIAL EVENTS St. Patrick's Day Festival The 2003 St. Patrick's Day Festival was highly successful despite the rain that was in the area the entire weekend. Both Festival attendance and vendor participation increased this year. Shamrock 5K Fun Run and Walk The City sponsored the 5th Annual Shamrock 5K Fun Run and Walk as part of the St. Patrick's Day weekend activities. Despite extremely rainy weather, 988 people were registered for the event, which broke the record for the most participants registered in the history of this event. The Fun Run is getting an excellent reputation in the running world as being a fun and well-organized event with great giveaways. Staff hopes to break the 1,000-runner mark next year by partnering with Special Olympics and the Leukemia and Lymphoma Society's Team. Spring Eggstravaganza The Spring Eggstravaganza was held at Shannon Park and included egg hunt areas, crafts, face painting, carnival games, inflatable party jumps,refreshments, and a visit from Peter Rabbit. Registration for the event increased by 87 participants this year. Cm. Jones asked if Staff is still looking for an instructor for volleyball. McCreary stated that the volleyball program was very popular with the middle school students and an instructor is needed so if the Commission has any leads to let him know. Cm. Jones asked how long the pool is open for lap swim. McCreary stated that he believes that lap swim ended Labor Day weekend. Other Business 9.1 Brief INFORMATIONAL ONLY Reports from Parks & Community Services Commissioners and/or Staff Cm. Jones stated that a lot of people are asking him if Dublin is ever going to have a dog park. Lowart stated that the City Council awarded the bid at their last meeting for the construction of Bray Commons in eastern Dublin. It is a 4.8-acre park of which one-half acre has been designated for a dog run for small dogs. In addition, in January or February 2004 a study will be done of the area at the base of Dougherty Hills Open Space on Amador Valley Boulevard. It is approximately a 3-acre site. If it is determined that the location is feasible for a dog park and the residents are OK with it, the City will look into the costs and possibly include it in the capital improvement program. Cm. Hildenbrand asked if the residents would oppose it. Lowart stated that she does not believe they will,but you never know. One of the challenges for the site is parking. Cm. Jones inquired as to the possibility of getting some bocce ball courts in Dublin. Lowart stated that Staff has been directed by the City Council to find a location for bocce courts. There are two things coming up that may be feasible. First, Staff will be starting the Master Plan process for the sports park in eastern Dublin, which would be a possible location. Secondly there may be space in Phase III of Emerald Glen Park on the west side of the park adjacent to Tassajara Creek.Both planning processes will include public participation. Staff will recommend to the Council that a Task Force be appointed for the sports park Master Plan. Public meetings will be conducted for Phase III of Emerald Glen Park. Lowart pointed out that at the Day on the Glen,there will be signup sheets in the City Hall tent for those interested in providing input on the planning of future parks. Cm.Hildenbrand asked if representatives from the Commission would be appointed. Lowart replied,yes. Cm. Guarienti reported that he attended the Pleasanton Parks Commission meeting on September 3. The agenda included discussion regarding improvements on the Iron Horse Trail. It was a very well run meeting. He stated that when discussion is held regarding new trails in Dublin,he would like to see that the Parks Commission be part of that process. Lowart stated that there is nothing on the horizon right now. Cm. Guarienti stated that Tassajara Creek Trail is an issue. Minutes—• Page 6 of 6 Cm. Pawlowski asked if Dougherty Hills is City property. Lowart replied, yes. He stated that the improvements that have been made to the Dougherty Hills are great. Cm. Guarienti reported that on September 11, the Trail Trekkers conducted a memorial walk at Martin Canyon Creek Trail. Thirteen people participated. He reported that at the end of the trail there is still some seepage coming from the ground building up and creating a ditch. Lowart indicated that she would follow up with Public Works. Cm. Hildenbrand reported that she attended the Artists Reception on September 19 to view the artwork presented for Dolan Park. The Art Selection Committee will be meeting next week to select the finalist. She encouraged the Commissioners to take a look at the art displayed in the lobby and to vote. Cm. Flores asked if there would be VIP parking at the Day on the Glen. McCreary stated that there would be permit parking in the center area of the park and a parking permit will be mailed to Commissioners. Cm. Flores reported that she noticed that the artists are working on the mural on Amador Valley Boulevard, however they still have not changed the colors of the soccer uniform. Lowart stated that the artists have been notified and when they complete the mural they will go back and make the change. Cm. Flores asked when the lighting for the mural would be done. Lowart stated that it is scheduled to be installed for October. Cm. Flores reported that when her son was attending the Skyhawks program at Emerald Glen Park, there were hundreds if not thousands of yellow jackets swarming above the grass. This is the same area planned for the volleyball tournament for the Day on the Glen. Lowart stated that she would forward it on to Public Works to check the area out. Staff Reports Lowart reported that Staff is almost done with the update to the Parks Master Plan. However there are two areas requiring direction from the Commission and City Council. Therefore Staff would like to know if the Commission would consider having a special meeting this month, either Monday, September 22 or Monday, September 29. She indicated that they would be contacted for availability. +McCreary advised that on Tuesday, October 7 before the City Council meeting there will be an unveiling of the new Senior Center van. Invitations will be sent to the Commission, Senior Center Advisory Committee and City Council. Adjournment Being no further business,the meeting was adjourned at 8:02p.m. Respectfully submitted, Char J.Young / I Administrative Tec ician AP OVED: 7)-4 0 . Chairperson I