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HomeMy WebLinkAbout7.1, P&CS Goals & Objectives 401'Dpi • M 19 L I X11 �8 AGENDA STATEMENT 1�i YOUTH ADVISORY COMMITTEE �/FORS MEETING DATE: December 9, 2009 SUBJECT: Parks and Community Services Goals and Objectives Report Prepared by Paul McCreary, Assistant Director of Parks and Community Services - • ATTACHMENTS: 1. Adopted 2009-2010 Goals and Objectives, Bi-monthly Report as of 10-31-09 2. Preliminary Goals and Objectives 2010-11 RECOMMENDATION: Receive report and determine whether there are objectives related specifically to teens that should be proposed for 2010-2011. DESCRIPTION: The City Council has scheduled the Annual Goals and Objectives Study Session for Wednesday, February 24, 2010 at 6:00 P.M. This Study Session provides the City Council with an opportunity to reach consensus on the primary direction and allocation of City resources for the upcoming year. As has been done in past years, the Youth Advisory Committee has been asked to provide input on any objectives related specifically to teens. ADOPTED 2009-2010 GOALS AND OBJECTIVES The adopted 2009-2010 Goals and Objectives for Parks and Community Services included 14 objectives that were assigned to Parks and Community Services. Four of the objectives accomplish one or more of the City Council's strategic goals identified in the City's ten year strategic plan. The remaining objectives accomplish Departmental or operational goals. Of the 14 adopted objectives, nine objectives were given a high priority and five objectives were given a medium priority. Attachment 1 outlines the level of accomplishment for the 14 objectives assigned to Parks and • Community Services. Of the 14 objectives, eight are complete or will be complete by the end of the fiscal year (June 30, 2010) and four are underway and will be carried over to the next fiscal year. One objective has had no progress and will also be carried over. PRELIMINARY 2010-2011 GOALS AND OBJECTIVES Based on the current economic climate it is likely the revenues that fund the City's operations will not grow and could potentially decline in Fiscal Year 2010-2011. Therefore when considering new objectives. Staff was directed that any objectives requiring additional staffing or financial'resources without full revenue offset must have compelling justification for inclusion as preliminary objectives. COPIES TO: - -- • • ITEM NO.: 7.1 C:\Documents and Settings\frankl\Local Settings\Temporary Internet Files\OLK160\12-9-09 Item 7 1 FY 09-10 Goals and Objectives.doc • Using that direction, Staff has prepared a preliminary list of Fiscal Year 2010-2011 objectives for Parks and Community Services (Attachment 2). Staff has identified six new objectives for 2010-2011; the remaining six objectives have been carried over from the previous year. There is one medium priority objective specifically related to teens, which is a carryover from the last few years. The objective is to continue to look for locations in City public facilities that will allow teens to gather in a welcoming environment. Although not specifically related to teens, many of the other proposed objectives address the needs of all four of the Department's market segments including teens, as outlined in the Parks and Community Services Ten Year Strategic Plan. These objectives include: • Undertake development of design and construction documents for the Emerald Glen Recreation and Aquatics Complex. This will provide a state-of-the-art recreation facility to meet the exercise and fitness needs of residents of all ages. There is also provision for a game room or lounge. • Develop and distribute quarterly e-newsletter by market segment to coincide with the publication of the Activity Guide. This will expand promotions and allow the Department to better communicate key messages to teens in the community. • Offer second Family Campout event at another neighborhood park. This provides an easy way for teens to experience camping with their family. • Expand United States Tennis Association (USTA) tennis programs, classes and events at Fallon Sports Park. This will provide events and classes for all ages and expand active programming for teens. Included on the 2010-2011 Preliminary Goals and Objectives form is a column identified as "Benefit/Need" to help assess the importance of each objective. Also included on the form is a column identified "Additional Resources Required." This column identifies whether additional staffing or funding resources over and above the City's current service capability are required to accomplish the objective within the next year. The priority assigned by Staff to each objective is also shown on the form. Staff defines a "high" priority objective as an objective which significantly improves the City's ability to affect the overall quality of life in the community, provides basic services or is required by Law. Objectives should receive a "medium" or "low" priority if the degree that they affect the above criteria is not as great. In advance of the meeting, Staff recommends that the Advisory Committee Members individually consider whether there are any objectives related specifically to teens that should be proposed for Fiscal Year 2010-2011. The Committee Members will have a chance to discuss any suggestions and determine as a group whether to recommend adding any objectives to the list. If the Advisory Committee chooses to recommend any additional objectives, Staff will present that to the Parks and Community Services Commissioners as they deliberate the priorities of the overall Department. RECOMMENDATION: Staff recommends the Advisory Committee receive the report and determine whether there are objectives related specifically to teens that should be proposed for 2010- 2011. Page 2 of 2 ADOPTED 2009-2010 GOALS & OBJECTIVES QUARTERLY STATUS REPORT AS OF 10-31-09 COUNCIL PROPOSED OBJECTIVE FOR • STATUS: SINGLE MULTI CITY MULTI LEGAL _ # PRIORITY YEAR ACCOMPLISHING GOAL EST START EST COMP UNDERWAY/COMPLETE/NO YEAR YEAR CONTROL AGENCY REQ Jirt—...w� n.... a ��r.%t�rx�.,'*`•.. '�,-. a-.---.- � .__der."'Y„"' J. .Y. "`�'�yt^,F"`^:�Tr'.v K<-�''r�•�eye .y_a,1�.fr:: ?",:"N'a^'�'r•"_-'.^.s •n".-:�^ g:•:..�.a=r'::..:.:.r-. -.��rta-�� =g•.°�".'..�"'°,sx."' F,'*,s �,,-„y,�„�t^..-� ^.: 9 , _ • C y CAI .x- yam .. .t .k1 r +, a"�xch�aRfilnr n�i 1. 1Wmow' : #C- �t,r^ -$h L: orr- -:,v .,15wr -}`yy'.t•*.•`tc D.A..r'..-:. 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X..n. �`,.n, .. ...,`�. ^t�--' .�,+.:2..y._..ti..`__•`F n..�e �_ zr:.+..F-. .�'. 1 High 2008 Undertake development of design and July 2008 TBD NO PROGRESS; Project deferred by construction documents for Emerald City Council for one year due to lack - Glen Recreation and Aquatic Complex. of funding. X .X 2 High 2009 Develop Program Pricing and Cost September 2009 February 2010 UNDERWAY; Staff collecting policies • Recovery Policy. and researching best practices of • • other agencies. X • X 3 High 2009 Expand preschool program to offer COMPLETE classes at both Shannon Community Center and Emerald Glen Activity • Center for the 2009-2010 school year. 4 High 2009 Expand use of the Senior Center on July 2009 June 2010 UNDERWAY; Programs and classes . Saturday mornings for programs and began in September. Average daily classes, attendance during Sep-Oct was approximatley 75. X X 5 High' 2009 Expand fitness and wellness classes July 2009 June 2010 UNDERWAY; Five new classes (aerobics, yoga, pilates, cardio, outdoor offered in fall.quarter. recreation, etc.) and create flexible - participation options. X X 6 High 2009 Expand cooking and nutrition classes. July 2009 June 2010 UNDERWAY; Seven new classes offered in fall quarter. • X X 7 High 2009 Offer babysitting programs during key October 2009 June 2010 UNDERWAY; Staff evaluating options ' hours to encourage participation in to staff with Recreation Leaders or classes and programs by adults with contract the service. • children. • _ - X • 8 High 2008 Continue to look for locations in City Ongoing TBD UNDERWAY; Several new teen public facilities that will allow teens to events and classes are planned for gather in a welcoming environment, the new Shannon Community Center. X X • ATTACHMENT 1 Page • • ADOPTED 2009-2010 GOALS &OBJECTIVES QUARTERLY STATUS REPORT AS OF 10-31-09 COUNCIL PROPOSED OBJECTIVE FOR STATUS: SINGLE MULTI CITY MULTI LEGAL # PRIORITY YEAR ACCOMPLISHING GOAL EST START EST COMP UNDERWAY/COMPLETE/NO YEAR YEAR CONTROL AGENCY REQ J 9 High 2009 Study the feasibility of developing a September 2009 February 2010 UNDERWAY;Researching existing Lacrosse team, classes, or training for programs in the Tri-Valley area. - youth. X X 10 . Medium 2004 Assess potential for joint project/facility Ongoing - TBD UNDERWAY; Analysis of joint project improvements at Dublin High School at Dublin Swim Center complete; no and other Dublin Schools as other projects identified at this time. appropriate. I X X 11 Medium 2004 Work with EBRPD (East Bay Regional December 2002 TBD UNDERWAY; EBRPD_has annual Park.District) to complete negotiations contact with property owners; for land acquisition or obtain however, there is not a willing seller at conservation easement to provide public this time. • access in the western hills for an Open Space Area. X X '12 Medium 2004 Identify and secure sources of funding July 2004 TBD UNDERWAY;Altatnont Open Space for land acquisition in the western hills funding is available. for an Open Space Area. • X X 13 Medium 2004 Upon completion of land acquisition in TBD TBD NO PROGRESS. the western hills, complete an Open. • Space Master Plan and appropriate . CEQA documents. X X 14 Medium 2006 In cooperationiwith the DUSD, update October 2006 February 2010 • UNDERWAY; met with DUSD on the existing agreement regarding use of proposed modifications in October facilities between the City and DUSD. • 2009. X X ADDITIONAL OBJECTIVES (PARKS & COMMUNITY SERVICES) • Page 2 • CITY OF DUBLIN . PRELIMINARY GOALS AND OBJECTIVES • 2010-2011 - # ACCOMPLISHES STAFF YEAR PROPOSED OBJECTIVE FOR BENEFIT/NEED ADDITIONAL TIME STRATEGIC GOAL PRIORITY ACCOMPLISHING GOALS RESOURCES # - ti.. .. :.. ., F �:': a ,n" "�e, ,d'.. .. _ _ T..-fx.�.�. r nr' .r,+m-.......,a••a:�u .' es�w.a-, -+� °x�'.r. .� .dip"e"_. "�£+G1 ...r ^Y,- ,.';,. .r-+ze• a'. 7 ....,�r++e-'.. ;o `ce`xa ,:.�.. ....,.,�r:.a•a=a;;r.. s .v„ rte. 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Public Facility . months in FY 09- Fees. 10: Design = 100%; Construction Documents = 40%; 3 months • in FY 10-11: Construction Documents 60% 2 Department High 2010 Conduct dedication event for Fallon Sports Park will be opening summer 2010. Services and 2 months • Objective Park. Supplies; one- time expense. 3 6A High 2010 Develop and distribute quarterly e-newsletter Expands promotions and allows the Department to None. 12 months by market segment to coincide with publication better communicate key messages to different of Activity Guide. market segments in the community. 4 Department High 2010 Offer second Family Campout event at The current park is at capacity for the event. This Services and 3 months Objective another neighborhood park. objective would help achieve the Department Supplies; offset strategic goal to conduct programs and events in . by revenue; neighborhood parks. ongoing expense. 5 Department High 2010 Expand United States Tennis Association Demand for tennis programs has grown significantly Services and 12 months Objective (USTA) tennis programs, classes and events over the past few years. The opening of Fallon Supplies; offset at Fallon Sports Park. should generate even more interest. by revenue; ongoing expense. Page 1 ATTACHMENT 2 CITY OF DUBLIN _ PRELIMINARY GOALS AND OBJECTIVES 2010-2011 # ACCOMPLISHES STAFF YEAR PROPOSED OBJECTIVE FOR BENEFIT/NEED ADDITIONAL TIME STRATEGIC GOAL PRIORITY ACCOMPLISHING GOALS RESOURCES # 6 Department High 2010 Develop adult soccer league at Fallon Sports New sports park will be available for use. Services and 9 months Objective Parkin 2011. Supplies; offset • by revenue; ongoing expense. 7 Department High 2010 Conduct promotional campaign to position the Supports economic development in the-City through None. 12 months Objective Fallon Sports Park as a tournament facility. increased business at restaurants, hotels, gas stations, etc. 8 Department Medium 2004 Assess potential for joint project/facility Potential for reduced construction and operational None. Dependent on Objective improvements at Dublin High School and other costs to City and District for Joint Use Projects. School District Dublin Schools as appropriate. 9 3A Medium 2004 Work With EBRPD to complete negotiations Acquisition of land will preserve scenic view None. Dependent on for land acquisition in the western hills or corridors and provide local trail connection to Landowner obtain conservation easement to provide EBRPD Calaveras Ridge Trail. public access in the Western Hills for an Open Space Area. 10 3A Medium 2004 Identify and secure sources of funding for land Identification of grants and other funding sources Capital TBD acquisition in the western hills for an Open will reduce the need to use General Fund monies. contribution of Space Area. EBRPD. 11 3A Medium 2004 Upon completion of land acquisition in the Determine layout of trails and staging areas and Consultant - TBD western hills, complete an Open Space Master identify potential environmental constraints. Services; one- Plan and appropriate CEQA documents. time expense. 12 Department Medium 2008 - Continue to look for locations in City public Responds to need identified in the Needs None. 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'�s�S'"=�> :�.r.��..�. ,�>>�:..� ;,_.��c`�;`�,..� �--�_ ADDITIONAL OBJECTIVES PARKS& COMMUNITY SERVICES) • Page 2 i