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HomeMy WebLinkAbout7.1, P&CS Goals & Objectives . /0 �jj 0 I191 _ —��/82 AGENDA STATEMENT ����,-- YOUTH ADVISORY COMMITTEE IFOR MEETING DATE: January 14 2009 SUBJECT: Parks and Community Services Goals and Objectives Prepared by Paul McCreary, Assistant Director of Parks and Community Services ATTACHMENTS: 1. Adopted 2008-2009 Goals and Objectives, Bi-monthly Report as of 12-31-08 2. Preliminary Goals and Objectives 2009-2010 RECOMMENDATION: Receive report and provide input on the Preliminary Goals and Objectives for 2009-2010 and determine whether there are additional objectives related to teens that should be proposed for 2009-2010. i FINANCIAL STATEMENT: None • DESCRIPTION: The City Council has scheduled the Annual Goals and Objectives Study Session for March 31, 2009 at 6:00 p.m. This Study Session provides the City Council with an opportunity to reach consensus on the primary direction and allocation of City resources for the upcoming year. . As has been done in past years, the Youth Advisory Committee has been asked to provide input on the preliminary Goals and Objectives for teens. ADOPTED 2008-2009 GOALS AND OBJECTIVES The adopted 2008-2009 Goals and Objectives included 17 objectives that were assigned to Parks and Community Services. Of the 17 adopted objectives, 11 objectives were given a high priority and 6 objectives were given a medium priority. One additional objective was later added for a total of 18 objectives for Fiscal Year 2008-2009. Staff has prepared a status report for the Committee (Attachment 1) outlining the level of accomplishment for the 18 objectives assigned to Parks and Community Services during Fiscal Year 2008-2009. Of the 18 objectives, 12 are complete or will be complete by the end of the fiscal year (June 30, 2009), and.six will be carried over to next fiscal year. COPIES TO: • • ITEM NO: 7.1 G:\Y.A.0\08-09 YAC\1-14-09 Item 7.1 City Council Goals and Objectives.doc Of the 18 objectives assigned to Parks and Community Services in 2008-2009, one related directly'to teens. The objective is to continue to look for locations in City public facilities that will allow teens to gather in a welcoming environment. The future Emerald Glen Recreation and Aquatic Complex has been identified as a facility that will help accomplish this objective. In addition to a gymnasium, fitness center, aerobics studio and swimming pools, Staff is including a 1,000 square foot Game Lounge in the facility to help meet the recreational needs of teens. The design of this facility is just beginning. PRELIMINARY 2009-2010 GOALS AND OBJECTIVES Staff has prepared a preliminary list of objectives for Parks and Community Services for Fiscal Year ' 2009-2010 (Attachment 2). Staff has identified six new objectives; the remaining six objectives have been carried over from the previous year. For Fiscal Year 2009-2010, the one objective has been carried over that directly relates to teens, which is to look for locations for teens to gather. This directly supports a goal from the Parks and Community Services Strategic Plan as follows: Strategy#3d: Expand activities available for teens. Included on the 2009-2010 Preliminary Goals and Objectives font is a column identified `Benefit/Need" to assist the Committee in assessing the importance of the objective. Also included on the form is a column identified "Additional Resources Required". This column identifies whether additional staffing or funding resources over and above the City's current service capability are required to accomplish the objective within the next year. The priority assigned by Staff to each objective is also shown on the form. Staff defines a "high" priority objective as an objective which significantly improves the City's ability to affect the overall quality of life in the community, provides basic services or is required by Law. Objectives should receive a "medium" or"low"priority if the degree that they affect the above criteria is not as great. Staff has also provided additional space at the end to identify and prioritize any other objectives that individual Committee Members wish to have considered as part of the 2009-2010 Goals and Objectives Program. RECOMMENDATION: It is recommended that the Youth Advisory Committee receive the report and provide input on the Preliminary Goals and Objectives for 2009-2010 and determine whether there are additional objectives related to teens that should be proposed for 2009-2010. If so, the Committee's recommendation will be provided to the Parks and Community Services Commission for consideration as they deliberate the overall priorities for Parks and Community Services. The meeting of the Commission will be held on Wednesday, January 21, 2009 at 7:00 p.m. at the Dublin. Civic Center. ADOPTED 2008-2009 GOALS&OBJECTIVES BIMONTHLY REPORT AS OF 12-31-08 • # COUNCIL PERSON YEAR PROPOSED OBJECTIVE FOR ACCOMPLISHING ESTIMATED ESTIMATED STATUS PRIORITY RESPONSIBLE GOAL START COMPLETION C� T. URF�_ LBI R C k � , Ar s , 4 W ..... � �,.,._.:. < _.. F , . .a . ev r.�.Y-> a , a... ro . ¢.b_ : `.,. , > w , : . � . . y � . _ r . a . a wz v a . x , . v S M . . a . .. P''''''''''''''''''''',-40'1 '''£� G. a.. . . . . „ �. fi ,{ R KS_&_ 111M N I � ER V 1 S q � � �� ». " ro g. , .. .. ;�. :<s � , a� � , � � � , �x� �+� ._A 7�s�k�_ , .L_txi�..,4. < a_ .=kA��4 v.�rx yx s, r.V..0A�o ,��� .. .,_ ,. :rq>...�-. _, .. � n»,s. w. ,s �zfa 1. High Lowart 2006 Conduct in-depth community needs assessment and opinion COMPLETE; Strategic Plan adopted by Council survey of Department programs and services, and develop a in Nov 2008. Strategic Plan for Department programs and services. 2. High Lowart 2007 Undertake development of design and construction documents Oct 2007 Jan 2009 UNDERWAY; Construction Documents are for Fallon Sports Park,Phase I. currently being prepared with bidding anticipated in Jan.2009. 3. High Lowart 2008 Prepare for the opening of the Shannon Community Center and Aug 2008 Feb 2009 UNDERWAY;Facility Use Policy adopted by develop Facility Use Policy for community use of the building. City Council in Dec 2008;Estimated move in during Feb 2009. 4. High Lowart 2008 Conduct grand opening event for the new Shannon Community Oct 2008 Feb 2009 UNDERWAY; Preliminary event plan approved Center. by City Council; Date set for Feb 28, 2009. 5. High Lowart 2008 Conduct park dedication event for Piazza Sorrento and Devany COMPLETE Square. 6. High Lowart 2008 Undertake development of design and construction documents Jul 2008 May 2010 UNDERWAY; Program confirmation and for Emerald Glen Recreation and Aquatic Complex. conceptual design process underway;Public Input ' Meeting scheduled for Jan 14. 7. High Lowart 2008 Evaluate options for continuing the operation of the Emerald Oct 2008 Feb 2009 UNDERWAY;.Staff subcommittee formed to Glen Activity Center following the opening of the new Shannon determine alternatives; Report to Parks& • Community Center. Community Services Commission Jan 2009 and City Council Feb 2009. 8. High Lowart 2008 Plan for new Summer Nature Day Camp program at the new Nov 2008 Jan 2009 UNDERWAY; Preliminary program plan Shannon Community Center Interpretive area(beginning developed and presented to Parks &Community summer 2009). Services Commission in Dec 2008 and to City Council Jan 2009. _ 9. " . High Lowart 2008 Investigate options for expanding Senior Center food service Mar 2009 Jun 2009 NO PROGRESS programs and hours. 10. High Lowart 2008 Expand use of the City website to promote Senior Center events, Jan 2009 Apr 2009 NO PROGRESS programs, and services. _ 11. High Lowart 2008 Implement a volunteer carpool program to provide Aug 2008 Mar 2009 UNDERWAY; Researching best practices from transportation to and from the Senior Center. other agencies and developing draft program plan. 12. Medium Lowart 2004 Assess potential for joint project/facility improvements at Ongoing TBD UNDERWAY; Analysis of joint project at Dublin . Dublin High School. Swim Center complete;No other projects identified at this time. Page 1 ATTACHMENT 1 • ADOPTED 2008-2009 GOALS & OBJECTIVES BIMONTHLY REPORT AS OF 12-31-08 # COUNCIL PERSON YEAR PROPOSED OBJECTIVE FOR ACCOMPLISHING ESTIMATED ESTIMATED STATUS PRIORITY RESPONSIBLE' GOAL START COMPLETION 13. Medium Lowart 2004 Work With EBRPD to complete negotiations for land Dec 2002 TBD UNDERWAY; EBRPD has annual contact with acquisition in the western hills for an Open Space Area. property owners;However,there is not a willing seller at this time. 14. Medium Lowart 2004 Identify and secure sources of funding for land acquisition in the Jul 2004 TBD UNDERWAY; Altamont Open Space funding is western hills for an Open Space Area. available. 15. Medium Lowart 2004 Upon completion of land acquisition in the western hills, TBD TBD NO PROGRESS complete an Open Space Master Plan and appropriate CEQA documents. 16. Medium Lowart 2006 In cooperation with the DUSD,update the existing agreement Oct 2006 Jun 2009 UNDERWAY; Procedures for Use of School regarding use of facilities between the City and DUSD. Facilities updated;Update to Agreement began in _ Jun 2008. 17. Medium Lowart 2008 Continue to look for locations in City public facilities that will Ongoing TBD UNDERWAY; Requesting input from the Youth allow teens to gather in a welcoming environment. Advisory Committee on how Shannon Community Center can be used by teens;Will be assessing how this can be accomplished during the • design of the Emerald Glen Recreation and Aquatic Complex. ADDITIONAL OBJECTIVES (PARKS & COMMUNITY SERVICES) 18. I Lowart 2008 Establish a Youth Fee Assistance Program. Oct 2008 Jun 2009 UNDERWAY; Draft program plan presented to the Parks&Community Services Commission Dec 2008 and City Council in Jan 2009; Fundraising to occur during winter and spring for summer 2009 program implementation. • I:\G&O\2009-2010 G&O-Strategic Plan\Working folder 12-1-08 letter\P&CS\Bi-Monthly as of 12-31-08 PCS.doc • Page 2 CITY OF DUBLIN PRELIMINARY GOALS & OBJECTIVES 2009-2010 . PAGE 1 . # ACCOMPLISHES ' STAFF PRIORITY• YEAR PROPOSED OBJECTIVE FOR ACCOMPLISHING GOALS BENEFIT/NEED ADD'L RESOURCES TIME STRATEGIC GOAL# REQUIRED • REQUIRED .... sr >.....> o .. ,. �.... ... 3. ems.... .. `�`t, ,o .... � _ ...... N?, .,.g�,� a .... .»m...,..�+ • wu ;�.��x .._. �.,, t<,-t _,. � ». °5., �.,. �' b. :.. . -fie b ....n... a .+ P Z .R r 1. My C , „ + .>5!,",.._. �....3. a.. r, ,a'�.?<,re �...6„ �`::r ...„�,... ° ,.. .;�.,�. ,.�><.`......;t.,. >....:...:��. +..-� ,��?a�.X�, s..7zrx. �x..N.,.�:,....,,��.•_L.< e� � �«, .� �'= k -;:<'4:�� ', 1 :.M��',,' ._ ,,.._ , . . .. � sou .. �.k. .,.,r�.� �.... .�_, � ..,. � ._ . A.,..,�E'ARKS.&wC0 U$ 0 .». E V l _ . r. W <, . ,. i.. ,.. �M N1«I'X_S� R. C S� To enhance fhe. .0 1�,.o h >. : . .. � � .a ,. : .. s, ,. ,. � � >. .. . , ,. .:, ,,. _. _ _. _ � fe for.,•ai1�r.�esidents b. ,. rov�dtn sec w a on 1� , f .v . ,, ,: s �.�,...,� � .,�, � :, � , _. ,, -� .. _ x .� .. . __re �x �a &o hers .ec�a1 mteresf_ ro rams .im r f a >r � : � . r T < �._ � >��,,. �, ,,�. �1 t3'. .�_ �..<.. ,. _ D It ..util�zafto ..ofex�sf recreataon�faciLtte �6c Y 3,. ,a . �� w �,Y < . __ vex. _. �<_ ,M ,aa64: 0,..,, . ....�".,. � .:, .-_ `�:>�'.> _.� � a _,. ,. ... .. ._._. ,.s, .. _.a.. ,�., F ., >....... .. ., a .. ar °c. .;z. &d on new recion hf�e �,. � s�& o �umf�es �,. M a_,� �. . � u .. z.� ' '��.�. s. �>F,. ,�.. ,3s..,d:�i„r� .b<H.�.. ._.:,..,, k.,_,,mow.3 .«.�� a..,-,z�,..as..Y�..,...«s.; .�.,,., .s�'..�ak„e;.� ._.a��tio,..rc`=xa�+ t*,.�.tc3.,< nw�,.t ., >as.aa,a ,.,.,a� ».rax ���.�...Pru, wee_' 1- 6B High 2008 Undertake development of design and construction documents for Will prepare the City to Funds will be needed to 11 months Emerald Glen Recreation and Aquatic Complex. construct a state-of-the- • complete construction • • art recreation facility- documents. 2. Depai tanent Goal High 2009 Develop Program Pricing and Cost Recovery Policy. Provides a method for None 6 months determining appropriate . pricing for programs and • potentially increase revenue. 3. Department Goal High 2009 Expand preschool program to offer classes at both Shannon Expands capacity to meet Increased part-time 3 months . Community Center and Emerald Glen Activity Center for the high demand for the salaries and operational 2009-2010 school year. program which is at costs partially offset by • 100%capacity with a revenue. • waiting list of 30. -- Maintains a recreation . - facility in the eastern part • of the community. 4. Department Goal High 2009 Expand use of the Senior Center.on Saturday mornings for Responds to need Cost-neutral; increased' 12 months programs and classes. identified in the Needs contractual services . Assessment. costs; offset by new . revenue. 5. Department Goal High 2009 Expand fitness and wellness classes (aerobics,yoga,pilates, Responds to need Cost-neutral; increased 12 months cardio, etc.)and create flexible participation options. identified in the Needs contractual services ' Assessment and industry costs, offset by new trends. revenue. 6. Depai talent Goal High 2009 Expand cooking and nutrition classes. / Responds to need Cost-neutral; increased 12 months ` `A �,� n ,, identified in the Needs contractual services - Assessment and industry costs, offset by new , - . -fin - \ f,,. ,n.-- • , _ trends. revenue. 7. Department Goal High 2009 Offer babysitting programs during key hours to encourage Responds to need. Cost-neutral; Increased 3 months . participation in classes and programs by adults with children. identified in the Needs contractual services Assessment. costs, offset by new revenue. ATTACHMENT 2 CITY OF DUBLIN PRELIMINARY GOALS & OBJECTIVES 2009—2010 • PAGE 2 • # ACCOMPLISHES STAFF PRIORITY YEAR PROPOSED OBJECTIVE FOR ACCOMPLISHING GOALS BENEFIT/NEED ADD'L RESOURCES TIME STRATEGIC GOAL# REQUIRED REQUIRED 8. Department Goal Medium 2004 Assess potential for joint project/facility improvements at Dublin Potential for reduced None Dependent High School. construction and on School operational costs to City District and District for Joint Use Projects. 9. 4B Medium 2004 Work With EBRPD to complete negotiations for land acquisition Acquisition of land will None Dependent in the western hills for an Open Space Area. preserve scenic view _ on corridors and provide Landowner • local trail connection to proposed EBRPD _ Calaveras Ridge Trail. - 10. 4B Medium 2004 Identify and secure sources of funding for land acquisition in the Identification of grants Capital contribution of TBD western hills for an Open Space Area. and other funding sources EBRPD will reduce the need to use General Fund • monies. • 11. 4B Medium 2004 Upon completion of land acquisition in the western hills,complete Determine layout of trails Consultant Services TBD an Open Space Master Plan and appropriate CEQA documents. and staging areas and identify potential • environmental constraints. 12. Department Goal Medium 2008 Continue to look for locations in City public facilities that will Responds to need None Ongoing allow teens to gather in a welcoming environment. identified in the Needs • 1 _ _ . _ Assessment. ADDITIONAL OBJECTIVES(From the Parks&Community Services Commission) ADDITIONAL OBJECTIVES(PARKS&COMMUNITY SERVICES)