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HomeMy WebLinkAbout10-04-2001 YAC Minutes x I O UTbTCID VY I S N D_ UGBOLe as s : , P %t. M UES OF ctobMIr N M 4, Z TQTOE I E CALL TO ORDER The October 4, 2001 meeting of the Youth Advisory Committee was called to order at 7:35 p.m. at the Dublin Civic Center by Cm. L.Arcuri. PLEDGE OFALLEGLANCE Pledge of Allegiance was lead by Cm. L. Arcuri. ROLL CALL Committee Members Present: C. Arcuri, L. Arcuri, J. Bao, C. Champlin, K. Champlin, C. Futterer, K. Laird,Y. Phang, A.Pillar,L. Smith,M. West, S. West, and S. Williams Alternate member S. Kahn, J. Chan Committee Members Absent: None Liaisons Present: Celotti, Hootman,Neabeack Staff Present: Quigley, Siu, and Wierschem ORAL COMMUNICATIONS Isabelle Guajardo, Youth Services Coordinator from the Eden Area Youth Services Partnership introduced the programs the Partnership offers in educational and career development, leadership opportunities, and support services for youth in Alameda County. She is recruiting 20 teens to participate in the Tri-Valley Youth Services Partnership. MINUTES OF THE REGULAR MEETING-September 6, 2001 ON A MOTION BY CM. K. CHAMPLIN, SECONDED BY CM. Y. PRANG, AND BY UNANIMOUS VOTE, THE COMMITTEE VOTED TO APPROVE THE MINUTES OF SEPTEMBER 6,2001. WRITTEN COMMUNICATIONS-None UNFINISHED BUSINESS- Youth Advisory Committee 2001/2002 Goals and Objectives The Committee reviewed the goals from the 2000/2001 term and contributed a variety of ideas for activities, events, and programs that could be a part of the objectives for 2001/2002. A list of items was compiled and the Committee determined a list of objectives to achieve the Committee's goals. ON A MOTION BY CM. K. CHAMPLIN AND SECONDED BY CM. S. WILLIAMS, AND BY UNANIMOUS VOTE, THE COMMITTEE VOTED TO ACCEPT THE FOLLOWING OBJECTIVES TO ACCOMPLISH THE 2001-2002 GOALS. GOAL 1 Improve publicity and attendance by YAC Members and the community to teen events offered the YAC and community organizations/clubs. Objective 1.1 Increase flyer distribution and quality Objective 1.2 Establish a minimum number of events for each member to attend per term Objective-1.3 Show support for other Youth Advisory Committees Objective 1.4 Collaborate with a service organization and/or DHS leadership Objective 1.5 Publicize the Y.A.C. at local schools by using the following forms of promotion: Word of mouth, marquees, clubs, lunchtime events/rally,principals letter, features board (DHS), student handbook,Parent,Faculty, & Student Organization(P.F.S.O.)meetings GOAL 2 Implement teen activities and recreational opportunities Objective 2.1 Offer monthly Teen Events Objective 2.2 Offer annual `Dub Town Jam" Objective 2.3 Offer a `Youth Music Showcase' GOAL 3 Increase teen awareness of the Youth Advisory Committee functions and the opportunities for teen involvement in the committee. Objective 3.1 Recruit non-Y.A.C.members to serve on subcommittees Objective 3.2 Promote Y.A.C. at city special events Objective 3.3 Maintain adequate promotional supplies to be given out Objective 3.4 Extend personal invitations to clubs for events Objective 3.5 Create a promotional brochure for club advisors To assist in offering monthly events, the committee generated a list of various activities to implement for the upcoming months. ON A MOTION BY CM. L.ARCURI, SECONDED BY CM. S.WEST,AND BY A VOTE OF 14 AYES,0 NAYS, AND 1 ABSTENTION THE COMMITTEE VOTED TO APPROVE THE FOLLOWING EVENTS: CAPTURE THE FLAG,ROLLER SKATING,BOWLING, CAPTURE THE FLAG, SNOWBOARDING TRIP,AND SNOW TUBING/SLEDDING TRIP. Day on The Glen Fundraiser Cm. K.Champlin reviewed the"Day on The Glen"Fundraiser and informed the Committee they had raised$301.00 more than anticipated. This brings the total amount raised to $1001. 00. Cm. Y. Phang summarized the recommendations from the Funds Allocation Subcommittee. Cm. C. Hootman suggested purchasing a Y.A.C. banner and she and Cm. L. Arcuri proposed offering a scholarship. Recreation Supervisor Wierschem advised the Committee to utilize the funds to subsidize or improve current events. Cm . L. Arcuri recommended amending the amount recommended for improving a current event to$701. ON A MOTION BY CM.K. CHAMPLIN,SECONDED BY CM. C. CHAMPLIN,AND BY UNANIMOUS VOTE, THE COMMITTEE APPROVED AMENDING THE AMOUNT RECOMMENDED FOR IMPROVING A CURRENT EVENT TO$701,AND ACCEPTING THE FOLLOWING RECOMMENDATIONS: 1. IMPROVE A CURRENT EVENT OR EVENTS SUCH AS DUB TOWN JAM OR YOUTH MUSIC SHOWCASE.AMOUNT RECOMMENDED: $701 2. SUBSIDIZE YOUTH ADVISORY COMMITTEE EVENTS SUCH AS THE SNOWBOARD TRIP, Q- ZAR NIGHT,ETC.AMOUNT RECOMMENDED: $150 3. PURCHASE PROMOTIONAL ITEMS SUCH AS A BANNER OR GIVE AWAY ITEMS WHICH PROMOTE THE YOUTH ADVISORY COMMITTEE'S IMAGE, LOGO, AND EVENTS. AMOUNT RECOMMENDED: $150 NEW BUSINESS- Youth Advisory Committee Subcommittee Selection Recreation Coordinator Siu and the Committee reviewed the descriptions and responsibilities for the various subcommittees, and suggested having publicity officers rather than an entire subcommittee. ON A MOTION BY CM. S. WILLIAMS, SECONDED BY CM. J. BAO, AND BY UNANIMOUS VOTE, THE COMMITTEE ACCEPTED THE FOLLOWING CO-CHAIRPERSONS: PUBLICITY SUBCOMMITTEE: CM. C. ARCURI & CM. S. WILLIAMS (MIDDLE SCHOOL), AND CM. A. PILLAR& CM.Y.PHANG(HIGH SCHOOL) TEEN EVENTS: CM.J. CHAN&P&CS LIAISON HOOTMAN DUB TOWN JAM: CM.J.BAO & CM. S.WEST YOUTH MUSIC SHOWCASE: CM.L.ARCURI& CM. CHAMPLIN ST.PATRICK'S DAY: CM. C.FUTTERER,CM. C. CHAMPLIN SUBCOMMITTEES AND REPORTS Report: Winter snowboarding and tubing trips Recreation Coordinator Siu related that due to prior interest, a snowboarding trip will be offered in January to Kirkwood Ski Resort and a snow tubing/sledding trip will be offered in February to Soda Springs Snow Play Area. OTHER BUSINESS Brief Informational Only Reports from Youth Advisory Committee Members and/or Staff Recreation Specialist Quigley announced that the Committee may submit designs for Y.A.C. T-shirts. The Committee will vote on design and colors at the next meeting. She announced that the Committee will elect a historian at the next meeting. She also related that anyone interested in creating a workshop for the YAC Attack should meet with her after wards. Recreation Coordinator Siu addressed the recent tardiness by members, and noted that the Committee needs full participation from all of it's members. ADJOURNMENT Being no further business,the meeting was adjourned at 9:06 p.m. Respectfully submitted: APPROVED: Henry Siu,Recreation Coordinator Chairperson G:\YAC\MINUTES\01.02\10.4.01 Minutes.doc