HomeMy WebLinkAboutItem 7.1 Purchase Mobile License Plate Reader
STAFF REPORT CITY CLERK
File #350-20
CITY COUNCIL
DATE:June 21, 2016
TO:
Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Authorization to Purchase and Install Fixed and Mobile License Plate Reader
Technology and Waive the Competitive Bidding Process
Prepared by Nathan Schmidt, Dublin Police Lieutenant
EXECUTIVE SUMMARY:
On April 19, 2016, Staff provided the City Council with an overview of available technological
resources which Dublin Police Services could utilize to enhance both enforcement and
investigations. The resources included the use of different styles of Automated License Plate
Readers. At the direction of City Council Staff conducted research to determine the type of
,
license plate reader which would best meet the needs of the agency. Staff concluded that the
purchase of six vehicle-mounted systems, two radar trailer-mounted systems, and six fixed pole-
mounted systems placed in key locations throughout the City would greatly enhance both police
enforcement and investigations. Staff identified Vigilant Solutions as possessing unique
technological capabilities in their license plate reader platforms which would best meet the
needs of the agency. Staff is recommending Vigilant Solutions be identified as the sole provider
of these products and services.
FINANCIAL IMPACT:
The purchase of six vehicle mounted license plate reader systems, two radar trailer mounted
license plate reader systems, and six fixedpole mounted license plate reader systems would
-
cost approximately $327,500.This includes hardware, software, installation, set-up fees, and
training. Staff proposes using the General Fund Reserve for Innovations and New Opportunities
as a funding source for this equipment and installation costs (current reserve balance is
$1,372,785). This cost includes recurring annual fees for each camera for three years which
,
provides software upgrades and data storage. At the conclusion of three years, the City will
incur an annual cost of $425 per camera, for software upgrades and data storage. This annual
fee along with wireless connectivity for pole mounted license plate readers will need to be
,-,
budgeted through the normal budgeting process.
RECOMMENDATION:
Resolution
Staff recommends that the City Council adopt the Authorizing Staff to Waive the
Competitive Bidding Process and Procure and Install Fixed and Mobile License Plate Reader
Technology from Vigilant Solutions; and approve the Budget Change to allocate the funds
necessary to make the purchase.
ITEM NO. 7.1
Page 1 of 3
Submitted By Reviewed By Reviewed By
Police Chief Administrative Assistant City Manager
Services Director
DESCRIPTION:
On April 19, 2016, Staff provided the City Council with an overview (Attachment 3) of available
technological resources which Dublin Police Services could utilize to enhance both enforcement
and investigations. The resources included the use of different styles of Automated License
Plate Readers. At the direction of City Council Staff conducted research to determine the type
,
of license plate reader which best meets the needs of the agency. After extensive research,
Staff determined the procurement of six vehicle-mounted systems, two radar trailer-mounted
systems, and six fixed pole-mounted systems will provide coverage of the City in key locations
and greatly enhance both enforcement and investigations.
Staff identified ‘Vigilant Solutions’ as the vendor which can provide unique Automated License
Plate Reader and notification technology which will best carry out the agency’s goals. Vigilant
Solutions offers a centralized hosted license plate reader eliminating any requirements of
,
server hardware, database expertise, and software maintenance from the agency. This hosted,
‘cloudbased’ storage system is made available by Vigilant Solutions in a secure data center
-
with full backup and redundancy, and provides data storage, database optimization, and
software updates. Vigilant Solutions also offers an exclusive smartphone application known as
the Mobile Companion, which allows for an agency user to receive alerts and perform license
plate queries via mobile phone. This is beneficial should an officer be on a motorcycle/bicycle
patrol or on foot. Vigilant Solutions is also the only vendor to provide software updates
remotely, not requiring a visit to each camera site.
Staff has obtained a quote (Attachment 2) from Vigilant Solutions of $283,387.10 to purchase
and install the abovedescribed license plate reader technology. The quote includes hardware,
-
software, installation, set-up fees, and training. This cost also includes recurring annual fees for
each camera for three years which provides software upgrades and data storage. At the
conclusion of three years a cost of $425 per camera, per year will need to be budgeted through
the normal budgeting process.
Due to the six fixed mounted license plate readers needing to be installed onto City owned
-
traffic control poles, additional installation costs will be incurred. Staff has obtained a quote from
a Vigilant Solutions sub-contractor Continental Electric for approximately $38,280.00 to mount
and access power to these fixed license plate reader devices in six locations. A 10%
contingency was added to the cost of installation for unforeseen or unexpected complications.
In order for the pole-mounted cameras to send license plate data to Vigilant Solutions’ cloud-
based server a wireless router will need to be obtained. Staff estimated there will be an
,
approximate $80.00amonth fee per camera for a total recurring annual fee of $5,760.00. This
--
will allow unlimited data to be transferred to the Vigilant Solutions server. The first year cost of
connectivity has been factored into the total cost to implement this technology. Subsequent
years would need to be budgeted through the normal budgeting process.
The City Municipal Code establishes the procedures for making purchases and requires that
Page 2 of 3
major purchases for items in excess of $45,000 be awarded by the City Council. The award is
to be made based on formal sealed bids unless one of the allowed exceptions is utilized. The
Municipal Code contains a specific exception to the formal bid process when the city’s
requirements can be met solely by a single patented article or process (Section 2.36.100(B)(1)
Dublin Municipal Code). Accordingly, Staff believes the nature of the contract and purchase
with Vigilant Solutions and their subsequent sub-contractor, Continental Electric, exempts it from
the competitive bidding process.
Attachment 1 is a Resolution authorizing Staff to waive the competitive bidding process and
utilize Vigilant Solutions as the sole provider and installer of the desired equipment. Approval of
the Budget Change (Attachment 4) will allocate the necessary funds from the City's General
Fund Reserve for Innovations and New Opportunities.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Resolution Authorizing Staff to Waive the Competitive Bidding
Process and Procure and Install Fixed and Mobile License Plate
Reader Technology from Vigilant Solutions
2. Quote from Vigilant Solutions
3. Staff Report 04/19/16 - Technological Resources Review
4. Budget Change Form
Page 3 of 3
or
19 82
/ii � 111
DATE:
TO:
FROM:
SUBJECT
STAFF REPORT
CITY COUNCIL
June 21, 2016
Honorable Mayor and City Councilmembers
CITY CLERK
File #350 -20
Christopher L. Foss, City Manager ('1/4 "
Authorization to Purchase and Install Fixed and Mobile License Plate Reader
Technology and Waive the Competitive Bidding Process
Prepared by Nathan Schmidt, Dublin Police Lieutenant
EXECUTIVE SUMMARY:
On April 19, 2016, Staff provided the City Council with an overview of available technological
resources which Dublin Police Services could utilize to enhance both enforcement and
investigations. The resources included the use of different styles of Automated License Plate
Readers. At the direction of City Council, Staff conducted research to determine the type of
license plate reader which would best meet the needs of the agency. Staff concluded that the
purchase of six vehicle- mounted systems, two radar trailer- mounted systems, and six fixed pole -
mounted systems placed in key locations throughout the City would greatly enhance both police
enforcement and investigations. Staff identified Vigilant Solutions as possessing unique
technological capabilities in their license plate reader platforms which would best meet the
needs of the agency. Staff is recommending Vigilant Solutions be identified as the sole provider
of these products and services. The City Purchasing Ordinance will require this item to be
approved by a four - fifths vote, as this purchase is an exception to the competitive bidding
process.
FINANCIAL IMPACT:
The purchase of six vehicle mounted license plate reader systems, two radar trailer mounted
license plate reader systems, and six fixed -pole mounted license plate reader systems would
cost approximately $327,500. This includes hardware, software, installation, set -up fees, and
training. Staff proposes using the General Fund Reserve for Innovations and New Opportunities
as a funding source for this equipment and installation costs (current reserve balance is
$1,372,785). This cost includes recurring annual fees for each camera for three years, which
provides software upgrades and data storage. At the conclusion of three years, the City will
incur an annual cost of $425 per camera, for software upgrades and data storage. This annual
fee, along with wireless connectivity for pole- mounted license plate readers, will need to be
budgeted through the normal budgeting process.
RECOMMENDATION:
Staff recommends that the City Council adopt the Resolution Authorizing Staff to Waive the
Competitive Bidding Process and Procure and Install Fixed and Mobile License Plate Reader
Page 1 of 3 ITEM NO. 7.1
Technology from Vigilant Solutions; and approve the Budget Change to allocate the funds
necessary to make the purchase.
WIN ..I1 � rl i
DESCRIPTION:
(ice
Reviewed By
Administrative
Services Director
'A., Reviewed By
Assistant City Manager
On April 19, 2016, Staff provided the City Council with an overview (Attachment 3) of available
technological resources which Dublin Police Services could utilize to enhance both enforcement
and investigations. The resources included the use of different styles of Automated License
Plate Readers. At the direction of City Council, Staff conducted research to determine the type
of license plate reader which best meets the needs of the agency. After extensive research,
Staff determined the procurement of six vehicle- mounted systems, two radar trailer- mounted
systems, and six fixed pole- mounted systems will provide coverage of the City in key locations
and greatly enhance both enforcement and investigations.
Staff identified `Vigilant Solutions' as the vendor which can provide unique Automated License
Plate Reader and notification technology which will best carry out the agency's goals. Vigilant
Solutions offers a centralized, hosted license plate reader eliminating any requirements of
server hardware, database expertise, and software maintenance from the agency. This hosted,
`cloud- based' storage system is made available by Vigilant Solutions in a secure data center
with full backup and redundancy, and provides data storage, database optimization, and
software updates. Vigilant Solutions also offers an exclusive smartphone application known as
the Mobile Companion, which allows for an agency user to receive alerts and perform license
plate queries via mobile phone. This is beneficial should an officer be on a motorcycle /bicycle
patrol or on foot. Vigilant Solutions is also the only vendor to provide software updates
remotely, not requiring a visit to each camera site.
Staff has obtained a quote (Attachment 2) from Vigilant Solutions of $283,387.10 to purchase
and install the above - described license plate reader technology. The quote includes hardware,
software, installation, set -up fees, and training. This cost also includes recurring annual fees for
each camera for three years which provides software upgrades and data storage. At the
conclusion of three years a cost of $425 per camera, per year will need to be budgeted through
the normal budgeting process.
Due to the six fixed mounted license plate readers needing to be installed onto City- owned
traffic control poles, additional installation costs will be incurred. Staff has obtained a quote from
a Vigilant Solutions sub - contractor Continental Electric for approximately $38,280.00 to mount
and access power to these fixed license plate reader devices in six locations. A 10%
contingency was added to the cost of installation for unforeseen or unexpected complications.
In order for the pole- mounted cameras to send license plate data to Vigilant Solutions' cloud -
based server, a wireless router will need to be obtained. Staff estimated there will be an
approximate $80.00 -a -month fee per camera for a total recurring annual fee of $5,760.00. This
will allow unlimited data to be transferred to the Vigilant Solutions server. The first year cost of
connectivity has been factored into the total cost to implement this technology. Subsequent
Page 2 of 3
years would need to be budgeted through the normal budgeting process.
The City Municipal Code establishes the procedures for making purchases and requires that
major purchases for items in excess of $45,000 be awarded by the City Council. The award is
to be made based on formal sealed bids unless one of the allowed exceptions is utilized. The
Municipal Code contains a specific exception to the formal bid process when the city's
requirements can be met solely by a single patented article or process (Section 2.36.100(B)(1)
Dublin Municipal Code). Accordingly, Staff believes the nature of the contract and purchase
with Vigilant Solutions and their subsequent sub - contractor, Continental Electric, exempts it from
the competitive bidding process.
Attachment 1 is a Resolution authorizing Staff to waive the competitive bidding process and
utilize Vigilant Solutions as the sole provider and installer of the desired equipment. Approval of
the Budget Change (Attachment 4) will allocate the necessary funds from the City's General
Fund Reserve for Innovations and New Opportunities.
NOTICING REQUIREMENTS /PUBLIC OUTREACH:
None.
ATTACHMENTS: 1. Resolution Authorizing Staff to Waive the Competitive Bidding
Process and Procure and Install Fixed and Mobile License Plate
Reader Technology from Vigilant Solutions
2. Quote from Vigilant Solutions
3. Staff Report 04/19/16 - Technological Resources Review
4. Budget Change Form
Page 3 of 3
RESOLUTION NO. xx - 16
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AUTHORIZING STAFF TO WAIVE THE COMPETITIVE BIDDING PROCESS AND PROCURE AND
INSTALL FIXED AND MOBILE LICENSE PLATE READER TECHNOLOGY FROM VIGILANT
SOLUTIONS
WHEREAS, the use of technology in law enforcement in the form of automated license plate
readers is on the rise and has shown to enhance enforcement and investigation capabilities; and
WHEREAS, on April 19, 2016 Staff received direction from City Council to determine the type
of license plate reader technology would best meet the needs of the agency; and
WHEREAS, Staff conducted research and determined the purchase of six vehicle- mounted
license plate reader systems, two radar trailer- mounted license plate reader systems, and six fixed
pole- mounted license plate reader systems from Vigilant Solution' would maximize the capability of
this technology; and
WHEREAS, the procurement of this technology will be funded through the use of the General
Fund Reserve for Innovations and New Opportunity; and
WHEREAS, Section 2.36.100(B)(4) of the Dublin Municipal Code allows for exceptions to the
typical public bidding process when the City Council specifically waives the competitive bid process
and authorizes staff to negotiate the purchase of goods of a technical nature by a four - fifths vote;
and
WHEREAS, as presented in a Staff Report on June 21, 2016, Staff has obtained a quote of
$283,387.10 from Vigilant Solutions, a police equipment vendor to purchase six vehicle- mounted
license plate reader systems, two radar trailer- mounted license plate reader systems, and six fixed
pole- mounted license plate reader systems;
WHEREAS, as presented in a Staff Report on June 21, 2016, Staff has obtained an estimate
of $38,280.00 from Continental Electric, a sub - contractor for Vigilant Solutions to install the six fixed
pole- mounted license plate reader systems and an additional $5,760.00 annual wireless connectivity
fee; and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
authorizes the City Manager as Purchasing Agent to procure and install six vehicle- mounted license
plate reader systems, two radar trailer- mounted license plate reader systems, and six fixed pole -
mounted license plate reader systems from Vigilant Solutions as described to the City Council on
June 21, 2016.
PASSED, APPROVED AND ADOPTED this 21th day of June 2016, by the following vote:
AYES:
NOES:
ABSENT:
ATTACHMENT 1
ABSTAIN:
ATTEST:
City Clerk
Mayor
ATTACHMENT 1
PROJECT QUOTATION
We at Lehr Auto Electric are pleased to quote the following systems for the above referenced project:
Qty
Lehr Auto Electric
4707 Northgate Blvd
i
-
VIGILANT
Sacramento, California 95834
Mobile LPR 2- Camera System w/ Integrated Processor (TRAILER #1 ALPR)
r-1 E " T ' P " ' '
(P) 925- 303 -9513 (F) 267- 393 -8248
Hardware:
Attention:
Dublin Police
Department CA
Date
6/1/2016
Project Name:
3 YR ILP PB Tier 2
Quote Number:
I MFM- 0180 -06
PROJECT QUOTATION
We at Lehr Auto Electric are pleased to quote the following systems for the above referenced project:
Qty
Item #
Description
(1)
Mobile LPR SYS -1
Mobile LPR 2- Camera System w/ Integrated Processor (TRAILER #1 ALPR)
CDM- 2- 44 - -RE
Hardware:
• Qty =2 Combination IR / Color LPR Cameras - 50mm lens package
Subtotal Price (Excluding sales tax)
$1,240.00
• Cameras w/ integrated solid state DSPs (No moving parts)
• Wiring harness w/ ignition control (Direct to Battery)
o Single point power connection
• Field installed GPS receiver for MDC (USB Connect)
Software:
• CarDetector Mobile LPR software application for MDC unit
o LPR vehicle license plate scanning / real time alerting
o Full suite of LPR tools including video tool set
Subtotal Price (Excluding sales tax)
$10,700,00
Qty
Item #
Description
(1)
Mobile LPR SYS -2
Mobile LPR 2- Camera System w/ Integrated Processor (TRAILER #2 ALPR)
CDM- 2- 55 - -RE
Hardware:
• Qty =2 Combination IR / Color LPR Cameras - 75mm lens package
Subtotal Price (Excluding sales tax)
$1,240.00
• Cameras w/ integrated solid state DSPs (No moving parts)
• Wiring harness w/ ignition control (Direct to Battery)
o Single point power connection
• Field installed GPS receiver for MDC (USB Connect)
Software:
• CarDetector Mobile LPR software application for MDC unit
o LPR vehicle license plate scanning / real time alerting
o Full suite of LPR tools including video tool set
Subtotal Price (Excluding sales tax)
$10,700,00
Qty
Item #
Description
(1)
SSUPLN -COM
Vigilant Start Up & Configuration of Hosted /Managed LEARN Server Account
• New client account setup via national LPR server
• Required for all hosted /managed LEARN client accounts
Subtotal Price (Excluding sales tax)
$1,240.00
Qty
Item #
Description
(14)
SSUPSYS -COM
Vigilant System Start Up & Commissioning of'In Field' LPR system
Subtotal Price (Excluding sales tax)
$3,900.00
• Vigilant technician to visit customer site
• Includes system start up, configuration and commissioning of LPR system
Subtotal Price (Excluding sales tax)
$1,500.00
• Applies to mobile (1 System) and fixed (1 Camera) LPR systems
Subtotal Price (Excluding sales tax)
1 $11,900.00
Qty
Item #
Description
(1)
VSPTRNG
Vigilant End User Training for LPR Systems
Subtotal Price (Excluding sales tax)
$3,900.00
• End user training for Vigilant products
o Covers all client purchased applications
Subtotal Price (Excluding sales tax)
$1,500.00
o Includes classroom and field operation training
Subtotal Price (Excluding sales tax)
$5,856.00
• Vigilant certified technician to visit site and perform one training class
Subtotal Price (Excluding sales tax)
$1,200.00
Qty
Item #
Description
(1)
VSPTRVL -01
Vigilant Certified Partner Travel via Client Site Visit
Subtotal Price (Excluding sales tax)
$3,900.00
• Vigilant certified technician to visit client site
• Includes all travel costs for onsite support services
Subtotal Price (Excluding sales tax)
$1,500.00
Qty
Item #
Description
(6)
VS- LBB -02 -E
LPR Camera Mounting Brackets - Light Bar Mounting Style - Complete Set
Subtotal Price (Excluding sales tax)
$3,900.00
• LPR Camera Mounting Bracket - Rooftop under light bar
• Compatible with most Whelen,Code3,TOMAR,Federal Signal,Argent S2 Light Bars
Subtotal Price (Excluding sales tax)
$1,000.00
• Mounts up to four (4) LPR cameras
Subtotal Price (Excluding sales tax)
$5,856.00
Qty
Item #
Description
(6)
Installation
Installation of (3) Camera System onto (6) Patrol Vehicles w Lightbar Bracket.
• Does Not Apply to FIXED ALPR
Subtotal Price (Excluding sales tax)
$3,900.00
Qty
Item #
Description
(2)
Installation
Installation "QUOTE" to Install (2) Cameras onto (2) Radar Trailer
$24,586.10
• System Needs Local CPU for Operation
• Does Not Apply to Fixed ALPR
Subtotal Price (Excluding sales tax)
$1,000.00
Qty
Item #
Description
(1)
Tax
Local Tax Rate 9.5%
$24,586.10
Qty
Item #
Description
(3)
NON ILP CLKs
NON ILP CLKs for Pre Buy Years 1,2,3
• ESA 15 -30 Cameras
• Requires Signed ESA
• (10) Cameras( 4 Trailer 6 Mobile)
• (10) x $425 x 3 Yrs
Subtotal Price (Excluding sales tax)
$12,750.00
Qty
Item #
Description
(2)
VS- ILP -2M2RE
Intelligence Led Policing Package w/ 3- Camera Mobile LPR Hardware MOBILE SYS #14
Hardware Includes:
• 3- Camera Mobile LPR system - Quantity = 2 LPR Systems (Reaper Cameras)
o Power over Ethernet (POE) LPR cameras w/ Integrated processors
o Lens configuration to be confirmed by customer at time of order
Subtotal Price (Excluding sales tax)
$155,300.00
Software / Services Include:
• CarDetector Mobile LPR Software for MDC Unit
Subtotal Price (Excluding sales tax)
$29,000.00
o Includes Mobile Hit Hunter Data Access Feature
• LEARN Software as a Service (SaaS) including:
o LEARN Data Analytic Tools
o Unlimited Commercial LPR data Access
o Hosting, data and system management of LPR data
o LEARN - Mobile Companion SmartPhone application (Android & iPhone)
• First year Standard Service Package for hosted LPR server access
• FaceSearch Hosted Facial Recognition
o Image gallery of up to 20,000 images
Subtotal Price (Excluding sales tax)
$6$,990.00
Qty
Item #
Description
(2)
ILP CLKs Pre Buy
ILP CLKs for Pre Buy Years 2,3 ( First Year Free w /ILP)
• ESA 15 -30 Cameras
• Requires Signed ESA
• (18) ILP Cameras (6 FIXED -12 Mobile)
• (18) x $425 x 2 Yrs
Subtotal Price (Excluding sales tax)
$155,300.00
Qty
Item #
Description
(2)
RU2FST Trailer
RU21FAST Radar / /ALPR Trailer
• Single Band Radar
• Wheel Lock - Tongue Lock -Alarm
• ALPR Housing/ Conduit
• 140 WATT Solar
• Upgraded Batteries //Charging System
• Data Package for Stats
Subtotal Price (Excluding sales tax)
$29,000.00
Qty
Item #
Description
(2)
GETAC F110
Getac F110 Ruggedized Tablet
Subtotal Price (Excluding sales tax)
$2550.00
• WIN7 i7 2.4ghz
• Touchscreen
• MC 4GLTE Modem
• 3 YR Warranty
Subtotal Price (Excluding sales tax)
$1,700.00
• 128SSD 8 GB RAM
Subtotal Price (Excluding sales tax)
$5,900.00
Qty
Item #
Description
(2)
Docking Bundle
Gamber Johnson Hardware
Subtotal Price (Excluding sales tax)
$2550.00
• TabCruzer Docking Station Tri -Pass
• Lower Bkt
• Power Supply
• Pan /Tilt /Swivel
Subtotal Price (Excluding sales tax)
$1,700.00
Qty
Item #
Description
(2)
Antenna
AP- CW- A- S11 -BL
• LTE -Wifi Antenna for Trailer Docking Station
Subtotal Price (Excluding sales tax)
$2550.00
Qty
Item #
Description
(2)
Freight
Freight From Arizona to 94565- Shop
Subtotal Price (Excluding sales tax)
$900.00
Qty
Item #
Description
(2)
Mobile LPR SYS -3
Mobile LPR 3- Camera System w/ Integrated Processor (MOBILE SYS #5, #6)
CDM -3- 234 -RE
Hardware:
• Qty =1 Combination IR / Color LPR Camera - 25mm lens package
• Qty =1 Combination IR / Color LPR Camera - 35mm lens package
• Qty =1 Combination IR / Color LPR Camera - 50mm lens package
• Cameras w/ integrated solid state DSPs (No moving parts)
• Wiring harness w/ ignition control (Direct to Battery)
o Single point power connection
• Field installed GPS receiver for MDC (USB Connect)
Software:
• CarDetector Mobile LPR software application for MDC unit
o LPR vehicle license plate scanning / real time alerting
o Full suite of LPR tools including video tool set
Subtotal Price (Excluding sales tax)
$26,550.00
Qty
Item #
Description
(1)
VS- ILP -2F2RE
Intelligence Led Policing Package w/ (6) Fixed LPR Cameras (Reaper) — FIXED #1-6
Hardware Includes:
• Stationary Mount LPR Cameras - Quantity = 6 'Reaper' LPR Cameras
o Power over Ethernet (POE) LPR cameras w/ Integrated processors
o Lens configuration to be confirmed by customer at time of order
Software / Services Include:
Subtotal Price (Excluding sales tax)
1 $14,970.00
• CarDetector Fixed LPR Software for LPR server
• LEARN Software as a Service (SaaS) including:
o LEARN Data Analytic Tools
o Unlimited Commercial LPR data Access
o Hosting, data and system management of LPR data
o LEARN - Mobile Companion SmartPhone application (Android & iPhone)
• First year Standard Service Package for hosted LPR server access
• FaceSearch Hosted Facial Recognition
o Image gallery of up to 20,000 images
Subtotal Price (Excluding sales tax)
$34,495.00
Qty
Item #
Description
(6)
POD Kit
Fixed Pod Kit To Include
• NEMA Enclosure
• Antenna
• POE Switch
• GX450 Modem (SIM /Cellular Service REQ)
• 1 Camera Input Per Location
Subtotal Price (Excluding sales tax)
1 $14,970.00
Quote Notes:
1. All prices are quoted in USD and will remain firm and in effect for 60 days.
2. All hardware components to have standard One (1) year hardware warranty.
3. All software to have standard one (1) year warranty for manufacturer defects.
4. Software is manufactured under strict Vigilant Solutions standard.
5. This Quote is provided per our conversation & details given by you - not in accordance to any written specification.
6. Quote Updated after Site Walk 6 -1 -16
7. (1) Camera Per Location, NEMA Enclosures from 3 to 6.
Quoted by: Mike McGee - 925 - 303 -9513 - mmcgee @lehrauto.com
Total Price
$283,387.10
Accepted By:
I Date:
I P. 0#
or r�(r
DATE:
TO:
FROM:
SUBJECT:
STAFF REPORT
CITY COUNCIL
April 19, 2016
Honorable Mayor and City Councilmembers
CITY CLERK
File #580 -25
Christopher L. Foss, City Manager ( �//"
_....... _-_.
Overview of Available Technological Resources to Assist I olive in Enforcement
and Investigations
Prepared by Irate Schmidt, Lieutenant, Dublin Police Services
EXECUTIVE SUMMARY:
The City Council will receive a report on available technological resources which Dublin Police
Services could utilize to enhance enforcement and investigations. The resources include
Automated License Plate Readers (ALPRs), as well as high - definition cameras at key points
throughout the City.
FINANCIAL IMPACT:
The financial impact will be determined following the direction provided by the City Council as to
which resources would best meet the needs of the City. As technology purchases are one -time
in nature, Staff would propose to use the General Fund Reserve for Innovations and New
Opportunities (current balance $1.4 million) as a funding source for the equipment.
RECOMMENDATION:
Staff recommends that the City Council receive the report and provide Staff with direction
relative to the possible acquisition of new technology to assist Dublin Police Services.
Submitte 6 Reviewed By
Dublin Police Chief Assistant City Manager
DESCRIPTION:
The use of technology in law enforcement in the form of ALPR's and high resolution cameras is
on the rise. ALPR technology, also called Automatic Number Plate Recognition Technology,
dates back to 1976, but has become much more accurate, reliable, and relevant in recent years.
The technology uses optical character recognition on images to read vehicle registration plates,
and often utilizes cameras with infrared lighting so the characters on the license plates can be
recognized in different types of lighting. Once the license plate image is captured it is stored
and categorized by timestamp and location of the obtained image. The technology has the
ability to automatically run license plates through law enforcement databases to determine if the
Page 1 of 5 ITEM NO. 8.2
vehicle is stolen, and whether there is a subject associated to the vehicle that has an arrest
warrant or is on probation. Once the system locates any of these data points, it automatically
notifies the officer(s) who can take the appropriate action.
Because the images are stored for a period of time, this technology has proven to be a
beneficial tool for investigators who can use the database to identify potential suspect vehicles
in certain areas during the same time that crime occurs. The ALPR information can be stored
and retained within the agency that obtained the images, via a computer server or cloud -based
storage system, and it can be shared with the law enforcement community through a central
database. Currently, the Northern California Regional Intelligence Center (NCRIC) maintains a
database of license plate images which have been collected by ALPR's throughout Northern
California. Staff has found this database to be extremely helpful in numerous investigations.
As technology has progressed, so have the different applications for ALPR's. The mobile
application mounts cameras on law enforcement vehicles, and as the vehicles move, the
cameras collect data and provide the officer with real -time updates via software on the computer
in the vehicle. If alerted, the officer can take appropriate action. If there are no alerts, the data
being collected is stored and can be accessed for investigation purposes at a later time.
Another option for license plate reader technology is fixed cameras. Fixed ALPR cameras offer
the ability to strategically monitor and gather intelligence around a city. The cameras can be
mounted at intersections, on light poles, buildings, and radar trailers, etc. The technology can
notify officers of an alert on a license plate, and the data captured can also be stored and used
for investigative purposes at a later time.
Dublin Police Services (DPS) Staff contacted surrounding law enforcement agencies to
determine if, and how, license plate reader technology was being utilized. The City of Livermore
and Livermore Police Department are currently utilizing mobile license plate reader technology
in eight police vehicles. These would be the mobile devices which would capture data as the
officer is patrolling different areas. The Livermore City Council also recently approved funds to
purchase four fixed cameras with license plate recognition. The Livermore Police Department is
in the process of identifying the most advantageous locations to install these cameras.
The City of Pleasanton and Pleasanton Police Department are currently utilizing mobile license
plate reader technology in three of their vehicles. At this time, no fixed cameras have been
obtai ned .
The City of San Ramon and San Ramon Police Department are currently utilizing mobile license
plate reader technology in four of their vehicles. They are also exploring the option of procuring
fixed license plate readers and potentially supplementing this technology with high definition
cameras.
Due to license plate reader technology collecting personal information, DPS staff consulted with
the City Attorney's Office to ensure this technology would not violate privacy laws, including
Fourth Amendment provisions, or expose the city to any legal issues. Research of past case
law (Katz v. United States (1967 )} indicates that anyone can video record information exposed
in a public space where the parties do not have a reasonable expectation of privacy.
Specifically, the finding noted that what a person knowingly exposes to the public is not subject
to Fourth Amendment protection. Subsequent cases on similar issues found this to hold true.
There is no case law specifically addressing the legality of license plate reader technology,
however, multiple courts have addressed the privacy issues relevant to license plates. The 9th
Page 2 of 5
Circuit Court of Appeals has held that motorists have no reasonable expectation of privacy in
the information contained in one's license plate when it is exposed to the public.
In addition, the California Vehicle Code and Civil Code regulate the operation and use of license
plate reader technology for law enforcement purposes. Existing law authorizes law enforcement
agencies to retain license plate data captured by license plate readers for not more than 60
days, unless the data is being used as evidence or for the investigation of felonies (California
Vehicle Code section 2413 (b )}. Existing law also prohibits an agency from selling the data or
making the data available to another agency that is not a law enforcement agency, or to an
individual that is not a law enforcement officer. Agencies are authorized to use the data for the
purpose of locating vehicles or persons reasonably suspected of being involved in the
commission of a public offense. The law further requires the agency to monitor the internal use
of the data to prevent unauthorized use, and to submit related information to the Legislature as
part of the annual automobile theft report.
In October 2015, Governor Jerry Brown signed Assembly Bill 34 regulating license plate reader
technology which took effect in January of 2016. Under the new requirements, law enforcement
agencies must maintain reasonable security procedures and practices to protect license plate
reader information and implement a usage privacy policy with respect to that information. The
new law also requires agencies that use, or plan to use, such technology to provide an
opportunity for public comment at a regularly scheduled meeting of the governing agency,
before implementation of such technology. The Alameda County Sheriffs Office / Dublin Police
Services General Order 5.42 outlines the guidelines set forth for the use of automated license
plate technology. This policy is in compliance with the regulations set forth in the California
Vehicle Code, Civil Code, and Assembly Bill 34 with respect to usage of license plate reader
technology.
Although the use of license plate reader technology is on the rise, DIPS Staff has found that this
tool has certain limitations. Research indicates that the most advantageous locations to place
fixed camera license plate readers are on major intersections and ingress /egress locations to
the cities. The research found that each camera only has the capability of consistently capturing
license plates from a single lane of traffic. Therefore, should the City wish to monitor a major
intersection, ex. Dublin Boulevard and Dougherty Road, 28 cameras would have to be installed
to capture all lanes in all directions at that intersection. Each camera would have an
approximate purchase /installation price of $25,000 in addition to an ongoing annual
maintenance cost of $1,100. As such, installing the cameras at multiple locations is likely cost -
prohibitive at this time.
While technology becomes more sophisticated, so do those who are committing crimes. Staff
has seen an increase in crimes being committed in vehicles with dealership paper plates or by
subjects driving rental vehicles. License plate readers do not recognize dealership paper plates,
and although they will recognize rental vehicles, often times these vehicles are rented
fraudulently and the renter cannot be identified. Although California law requires license plates
to be displayed on the front of a vehicle, not all vehicle owners adhere to this law. With no front
license plate, the license plate reader must rely on capturing the rear plate of the vehicle. This
information would have to be factored in when deciding locations for fixed license plate reader
cameras.
Furthermore, it should be noted that State Assembly Bill 806 provided authority to the
Department of Motor Vehicles to conduct a pilot program to evaluate the use of alternative
registration products. The pilot program began on November 1, 2015 and will be carried out
Page 3 of 5
through December 31, 2016. During the pilot program, digital license plates will be provided to
those participating in the program in lieu of standard metal plates. The pilot program also
provides for front vinyl license plate wraps in lieu of standard metal plates. Although it is
unknown at this time if the license plate reader technology will capture a vinyl front license plate,
it is known that the technology will not capture a digital license plate. Should this program be
implemented statewide, the effectiveness of the license plate reader technology will decrease
g reatly.
DPS staff feels that another technological resource which should be explored is the utilization of
high - resolution cameras. Staff has seen cameras operating at a level of 1080p ( "p" for
progressive scanning) or greater, which have the capability of capturing license plates on
moving vehicles at both daytime and nighttime. Staff has also seen cameras that can zoom or
enhance the recording area to clearly depict license plates or faces of individual drivers. The
City currently has nine real -time traffic cameras at major intersections, and although these
cameras are not operating at a level of 1080p or greater, they do provide a significant resource
for both traffic monitoring and crime investigation purposes. Should these cameras be
upgraded to high - resolution cameras with zooming and recording capability, it would even
further their ability to assist police. The use of these cameras at major intersections and other
key ingress /egress locations could lessen the need for ALPR's in these areas because they are
able to record a larger area and provide more information with less fiscal impact.
The Dublin Police Crime Prevention Unit recently implemented the Private Video Surveillance
Camera Registration program. The program, which is described on the City's website,
encourages citizens to register their privately -owned surveillance cameras, and DPS has also
met with various neighborhood watch groups to detail the program and to encourage the
purchase of cameras operating at a level of 1080p or higher. The program is not intended to
give DPS control of private camera systems, but rather to let DPS know where to look for
potentially useful video footage which could help expedite investigations.. This information will
allow investigators to immediately have surveillance footage and follow them to investigative
leads much more expeditiously. This is just another example of how high definition cameras
can be utilized as a resource.
As described above, while there are several technological resources which can assist DPS with
enforcement and investigations, each has its limitations. At this time, Staff believes that a
combination of license plate reader technology and high definition cameras installed in
advantageous locations is the best option.
Staff believes the most advantageous locations to monitor and assist in solving crimes are major
intersections and places of ingress /egress from the city. Upgrading current traffic monitoring
cameras and allowing the cameras to record for a period of time will allow for major
intersections to be monitored and provide a valuable resource to investigators. Additionally,
procuring radar trailers outfitted with license plate reader technology will allow Staff to not only
monitor speed in particular areas, but also to choose which locations of ingress /egress the
license plate technology is utilized. The need for mobile license plate reader technology is also
essential to obtain real -time information and collect data from specific areas not covered by
fixed cameras.
Staff also proposes a pilot program that would include the purchase of license plate readers for
up to six police vehicles, as well as video cameras to be located at the City's entrances from
Interstate 580. Staff also recommends looking at upgrading the cameras for the City's real -time
traffic monitoring system to further assist in capturing license plate information. Staff anticipates
Page 4 of 5
that the pilot program could cost as much as $500,000, and will further refine the program
specifics upon direction from the City Council.
Staff recommends that the City Council review this report and provide Staff with direction
relative to the acquisition and use of new technology to assist DPS.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
State Assembly gill 34 requires agencies that use or plan to use such technology as License
Plate Readers to provide an opportunity for public comment at a regularly scheduled meeting of
the governing agency, before the implementation of such technology.
ATTACHMENTS:
1. Dublin Police Services General Order 5.42
Page 5 of 5
T. INTRODUCTION: The Automated License Plate Recognition (.ALPR) system uses cameras
mounted on ,stationary locations or patrol vehicles to capture images of license plates and
transfer the data to the Police ALPR Graphical Interface System (PAGIS) for instant plate check
against specified databases, (NCiC Stolen, Felony Warrants, and Amber Alerts) with immediate
alerts to deputies of any "hits,"
II, PURPOSE: The purpose of utilizing the ALPR is to equip authorized deputies and staff
assigned to law enforcement roles with an effective tool to combat criminal activity, enhance
productivity, and improve officer safety.
III, POLICY: The ALPR system will be used primarily in the Sheriff's Office set-vice areas to alert
deputies and staff to suspect vehicles and vehicles of interest to law enforcement. Deputies shall
confirm ALPR. system "I-Tits" with dispatch prior to initiating any enforcement actions on a
suspect vehicle. It is the intent of'this agency to ensure thatALPR "operators" and "end -
users" maintain reasonable security standards, and rrse Procedures with respect to privacy
rights, regarding data obtained from the ALPR systems.
IV. DEFINITIONS:
A. Pearpoint linage Processing Systems (P11'S): Pulsed narrow wavelength retro- reflective
techniques for image capture.
S. Platefinder: Sophisticated firmware continually searches the camera's field of view for
the presence of a license plate.
C. Dual Lens Camera: As a license plate is detected, the dual lens camera is triggered to
capture both color and inli•ared images of the vehicle and plate. Int'rared cameras are able
to sec license plates regardless of sun glare, darkness, or other adverse conditions.
D. Triple Flash Technology: Triple flash technology varies the flash, shutter and gain
settings of the camera to capture multiple plate images, ensuring the highest duality photo
regardless of light or weather conditions. Only the image determined to produce the
highest quality read is sent on for processing.
E. Optical Character Recognition (OCR) Engine: PIPS uses a customized OCR engine
specific to the state or region of interest. PIl'S OCR engines are very tolerant of skewed
and off axis plate reads, various plate sizes, syntax rules, and designs. The engine reads
NUMBER: 5.42
PAGES: 1 of 5
RELATED ORDERS:
CALEA: 41.1.3, 41.3.{)
ALAMEDA COUNTY
SHERIFF'S 0 +`I CE
GENERAL 0RDI! R
ISSUED DATE: April 5, 241.0
REVISION DATE: April 5, 2016
CHAPTER: Law Enforcement Operations
SITI3JECT: Automated License Plate Recognition
(ALPR) System
T. INTRODUCTION: The Automated License Plate Recognition (.ALPR) system uses cameras
mounted on ,stationary locations or patrol vehicles to capture images of license plates and
transfer the data to the Police ALPR Graphical Interface System (PAGIS) for instant plate check
against specified databases, (NCiC Stolen, Felony Warrants, and Amber Alerts) with immediate
alerts to deputies of any "hits,"
II, PURPOSE: The purpose of utilizing the ALPR is to equip authorized deputies and staff
assigned to law enforcement roles with an effective tool to combat criminal activity, enhance
productivity, and improve officer safety.
III, POLICY: The ALPR system will be used primarily in the Sheriff's Office set-vice areas to alert
deputies and staff to suspect vehicles and vehicles of interest to law enforcement. Deputies shall
confirm ALPR. system "I-Tits" with dispatch prior to initiating any enforcement actions on a
suspect vehicle. It is the intent of'this agency to ensure thatALPR "operators" and "end -
users" maintain reasonable security standards, and rrse Procedures with respect to privacy
rights, regarding data obtained from the ALPR systems.
IV. DEFINITIONS:
A. Pearpoint linage Processing Systems (P11'S): Pulsed narrow wavelength retro- reflective
techniques for image capture.
S. Platefinder: Sophisticated firmware continually searches the camera's field of view for
the presence of a license plate.
C. Dual Lens Camera: As a license plate is detected, the dual lens camera is triggered to
capture both color and inli•ared images of the vehicle and plate. Int'rared cameras are able
to sec license plates regardless of sun glare, darkness, or other adverse conditions.
D. Triple Flash Technology: Triple flash technology varies the flash, shutter and gain
settings of the camera to capture multiple plate images, ensuring the highest duality photo
regardless of light or weather conditions. Only the image determined to produce the
highest quality read is sent on for processing.
E. Optical Character Recognition (OCR) Engine: PIPS uses a customized OCR engine
specific to the state or region of interest. PIl'S OCR engines are very tolerant of skewed
and off axis plate reads, various plate sizes, syntax rules, and designs. The engine reads
Page 2 of 6
Alameda County Sheriff's Office
General Order 5.42
the captured infrared plate image and converts it to a data file.
F. Processors: Tn addition to housing the patented platefinder and triple flash technologies,
PRIS processors perform the OCR. translation and can use the captured data in a variety
of ways via a PIPS software application or 3rd party solution.
G. Back Office System Server (BOSS) Application Software: Software interfaces, specific
to the industry or application, allows the user of the system to easily view and manage the
data.
TT. Northern California Regional Intelligence Center (NCRIC): The NCRIC is a government
program that helps safeguard the community by serving as a dynamic security nexus. The
NCRIC provides the software backend, including servers and storage, for saved ALPR
data. The Sheriffs Office ALPR cameras communicate directly with the NCRTC, and the
NCRIC provides the software tool for accessing and reviewing stored ALPR data..
T, LPR Wcbsite: The NCRIC website for accessing and reviewing ALPR data. Like most
other law enforcement data this is on a "in eed to knowlright to know" basis.
V, GUIDELINES:
A, ALPR USAGE
1. TheNCRIC has established guidelines for the collection and use ofALPR data,
in a matter that maintains the highest respect far an individual's privacy rights.
Members of the Sheriffs Office will abide by these guidelines.
2. The ALPR system may be used to collect data that is within public view. The
data may not be usedfor the specrfzc purpose of monitoring individual activities
which are protected by th.e United States Constitution.
3. The data may be used far laiv enforcement purposes only. The information will
not he sold, shared or transferred, except to another law enforcement agency.
All efforts will he made to ensure the data remains confidential.
4. In compliance with Senate Bill 34, our Agency will provide an opportunity and
platform for public comment pertaining to our Agency's ALPR system. The
public will be allowed to provide comments during a monthly meeting of the
Sheriffs Committee, held in San Lorenzo. The date and times for such
comments will be publicized.
For information on the meeting dates and tunes, you can contact the following:
1. Alameda County Sheriff's Office Crime Prevention Unit at (510)-667- -7770.
2. Email the Agency at: nin(arrlametlucounttslteriff :�t;�, Other information can be
_found on our Agency's website: ►vsvrv.altimedacotttit tsheri .or
Page 3 of G
Alameda County Sherift's Office
General Order 5.42
5. The following are some situations for using the ALPR system, including
functionality of the LPR Websitc:
a. Stolen Vehicle Identification
b. To identify wanted felons during routine patrol
C. BOLT s
d. AMBER Alert
e. Surveillance and Investigation
f To conduct grid searches of areas around the crime scene
g. Blue Alert
h. Silver /Gray Alert
i. Yellow Alert
f. Using ALPR collected data shall be For official agency purposes only. Accessing
the data for personal reasons, or the introduction of unapproved software other
files or altering the software program, is unauthorized.
7. ALPR equipped cat's should be made available to trained personnel in order to
conduct license plate canvasses for homicides, shootings and other major crimes or
incidents.
8. Partial plates reported during major crimes should be entered into the ALPR in an
attempt to identify suspect(s) vehicles.
9. ALPR Data is reviewed and accessed via the NCRIC LPR Website as follows:
a. Stall' accessing the data must have a vetted NCRIC account establishing
their ability to access NCRIC law enforcement resources.
b. Access to ALPR data must be for authorized agency purposes and within
"need to know 1 right to know" guidelines. All access and inquiries to the
site are logged and may be audited.
c. Access requires a case /report number, or event dumber if a report number
has yet to be generated,
d. The website is located at httns : /Jpr.ncJc.ca.goy
B, DATA COLLECTION AND RFTI1NTI0N:
Page 4 of 6
Alameda County Sheriff's Office
General Order 5.42
1. ALPR data is constantly updated in communication with NCRIC ALPR servers.
2. All ALPR data downloaded to the server will be stored for one year prior to being
purged. This is the NCRIC retention policy.
Notwithstanding any oth er provi si on of law, all electronic images or data gathered
by ALPR's are for the exclusive use of law enforcement in the discharge of duties
and are not to be made open to the public.
C. COMI'LAINI'S:
All internal and external complaints will follow standard complaint procedure as outlined
in the Sheriff's Office Written Directives and applicable laws.
D. MAIN'T'ENANCE:
Major repairs to any equipment, other than routine and normal maintenance,
require the system administrator's authorization.
2, All regularly scheduled maintenance and routine repairs shall be coordinated
through the Sheriff's Office I.T. ,Support Services.
3. The maintenance and repairs of the server and back -end for the ALPR system is
the responsibility of, and provided by, the NCRIC.
4. All persons using the ALPR are responsible for the condition of the equipment and
notifying the DUIICover Unit supervisor when a repair is required.
5. Under no circumstances shall a vehicle equipped with ALPR be taken through an
automated carwash.
G. Under no circumstances shall a user adjust, mount or dismount ALPR cameras.
7. Caution should be taken to ensure the system's coznputer has proper ventilation.
(Trunk Mounted System)
E. SYSTEM ADMINISTRATOR
I. The Eden Township Substation (ETS) DUI/Cover Unit supervisor is the ALPR
system administrator. The system administrator's responsibilities shall include:
a. Training selected vehicle operators and ensuring they receive periodic
training as needed.
b. Maintain a list oPqualified vehicle operators.
c. Overseeing the maintenance of the ALPR system.
Page 5 of 6
Alameda County Shoriff "s Office
General Order 5.12
F. TRAINING:
1. Use of ALPR Vehicle:
a. The system administrator can authorize a Deputy to use the ALPR in
vehicle system once they have been trained, showing proficiency and an
understanding of operational procedures.
2. LPR. -Website Access:
a. All staff wishing to access the NCRIC ALPR (LPR Website) data shall
review and sign off this General Order as well as Attachment I to this
General Order in DMS to acknowledge they have reviewed and
understand the LPR Website training. Staff shall not utilize the LPR
Website without first acknowledging these documents.
G. DATA B REACI I:
a. In the case of any data breachlcornpromise of personal information
contained in our ALPR data systems owned or operated by our Agency,
the following procedures are required:
i. For breaches within our Agency, if possible, identify the
breach/compromise and contact the TeelinologylNetworI€
Infrastructure Unit at email address of: netsecurity::ci;ac2ooy or& or
at 510- 208 -9666 (X29666) or 510 - 208 -9836 (29836).
ii. The 'fechnology/Network Infrastructure Unit will contact the
NCRIC systems analyst to inform them of the breach/compromise,
and attempt to find a solution.
iii. The Technology/Network Security Unit will also notify the Office
of Information Security (California Department of Technology),
pursuant to reporting mandates set by state law.
iv. All affected individual (s), will be notified by the
Technology /Network Infrastructure Unit, via a "Notice of Data
Breach" form; detailed in the foam are categories which include the
incident detail, information involved, remedies for the victim(s),
what the Sheriff's Office is doing to resolve the issue, and contact
information for the Sheri ff's Off ice.
b. Any breach notification from an outside source, will be made using the
normal police reporting guidelines (i.e., fiIing a report with their local law
enforcement agencies). All instances will be forwarded to the
Technology /Network Infrastructure Unit of the Sheriff's Office. The
Page 6 of 6
Alameda County Sheriff's Office
General Order 5.42
notification to the affected party may be delayed, if an ongoing
investigations may be compromised.
c. Pursuant to Civil Cade 1798.29, any victi►n(s) of an ALPR data breach,
will he contacted without unreasonable delay and advised of the breach,
and measures taken to fix the issue.
II. LPR INFORMATION AS EVIDENCE;
The NCRIC LPR wehsite does not marls hits as evidence and save them
indefinitely. Any staff member who accesses the LPR wehsite and identifies
information which is of evidentiary value to a case should export and save the
results, entering them into evidence for continued rotention,
A TTACHMI ;NTS :
1. Use of the NCRIC LPR system
2. Technology /Network Infrastructure Unit "Notice of Data Breach" form
CITY OfDUBLIN
FISCAL YEAR 2O1S48
BUDGET CHANGE FORM
Budget Change Reference #:
From Un`AppnophohadReserves
Budget Transfer Between Funds
From Designated Reserves X Other
Account Amount Account Amount
General Fund - Non-Dept - Equipment (GFAAG)
1001.1901.73102 $327,500
The budget change is for the procurement of license plate reader technology, utilizing General Fund Reserve for Innovations
& New Opportunities
Posted By:
Am Presented mt the City Council Meeting
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