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Home My WebLink About8.3 02-07 CIP Proposed Update 03-04 CITY OF DUBLIN HERITAGE AND CULTURAL ARTS COMMISSION AGENDA STATEMENT MEETING DATE:June 12, 2003 SUBJECT: 2002 2007 Five-Year Capital Improvement Program (CEP) Proposed Update 2003-2004 ATTACHMENTS: CIP RECOMMENDATION: 1) Receive Staff presentation 2) Receive public comment 3) Confirm project priorities as proposed by Staff or determine alternate priorities for recommendation to the City Council FINANCIAL STATEMENT: See discussion below DESCRIPTION: The City's Five Year Capital Improvement Program (CIP) is developed for the purpose of identifying future capital facility needs and resources available to meet those needs. A new Five-Year Program for Fiscal Year 2002-2003 through Fiscal Year 2006-2007 was adopted last year. For Fiscal Year 2003-2004, an update to the 2002-2007 CIP has been prepared. The Heritage and Cultural Arts Commission is requested to review the proposed update to the CIP for input regarding the heritage and cultural arts projects included in the program. The recommendations of the Commission will be presented to the City Council at the Budget Hearing on June 24, 2003. Projects included in the CIP are presented in four categories: General Improvements, Community Improvements, Parks and Streets. The proposed projects for review by the Heritage and Cultural Arts Commission fall under two categories, Community Improvements and Parks. The CIP funding reflects a combination of City resources, State and Federal Grant Funds and development impact fees. The funding source for the identified heritage and cultural arts projects is from the City's General Fund. The heritage and cultural arts projects recommended by Staff for inclusion in the CIP reflects the City's priorities with respect to preserving Dublin's history as well as enhancing community spaces and facilities for Dublin residents. Priorities were determined based on the need for the project and the availability of funding for the project. PROJECTS COMPLETED DURING FISCAL YEAR 2002-2003 During Fiscal Year 2002-2003 the following three heritage and cultural arts projects were completed. Street Banner Art Project This project provided for a professional artist to work with school age children to create the artwork for street banners. The banner design was completed in Fiscal Year 2001-2002 and the fabrication and COPIES TO: ITEM NO. 8.3 G:\Hrtg Cult Art Comm\agndstmts\2003\6-12 CIP UPDATE 02-07.DOC • installation was completed in Fiscal Year 2002-2003. The total cost of the project was $43,959 funded from the City's General Fund. Murray School Bell Tower This project provided for the reconstruction of the original bell tower on the historic Murray Schoolhouse. The Dublin Rotary Club, Dublin Historical Preservation Association and the Women's Club of Dublin/San Ramon provided $29,150 in contributions towards the project. The project began in Fiscal Year 2001-2002 and was completed in Fiscal Year 2002-2003. The total cost of the project to the City (less the contributions)was $88,570 funded from the City's General Fund. Murray Schoolhouse Improvements This project provided for the removal of the existing floor covering and refinishing of the original wooden floor of the Murray Schoolhouse. This project was completed in Fiscal Year 2002-2003. The total cost of the project was $11,256 funded from the City's General Fund. FISCAL YEAR 2003-2004 PROJECTS A summary of the projects included for funding in Fiscal Year 2003-2004 follows. A number of the projects were initiated in a prior fiscal year and have been carried over to Fiscal Year 2003-2004. Freeway Underpass Art at Dublin Boulevard &Amador Valley Boulevard This project provides for the design and installation of artwork and lighting at the freeway underpasses at Dublin Boulevard and Amador Valley Boulevard. The project was initiated in Fiscal Year 2000-2001 and will be complete by the fall of 2003. Dublin Boulevard has just received the final graffiti coating and is complete. The Artist team is currently working on Amador Valley Boulevard and anticipates completion by August of 2003. Lighting for the•underpasses was approved by the City Council in May 2003 and installation should be complete by September 2003. The total project cost is $503,429 funded from the City's General Fund. Bus Shelters This project provides for the replacement of three bus shelters located in the Downtown area on Dublin Boulevard: 1) north side of Dublin Boulevard at Village Parkway and I-680 underpass; 2) north side of Dublin Boulevard at Golden Gate Drive; and 3) south side of Dublin Boulevard at Golden Gate Drive. The final design by artist Dan Dykes was approved in Fiscal Year 2002-2003 and fabrication and installation of the first three shelters will be complete in Fiscal Year 2003-2004. The total project cost is $116,988 funded from the General Fund with a $6,000 contribution per bus shelter from the Livermore Amador Valley Transportation Authority. Senior Center This project provides for a new 15,000 square foot senior center at the site of the former library. The design of the new Senior Center was approved in Fiscal Year 2002-2003 and construction is scheduled to begin in Fiscal Year 2003-2004 and be complete in Fiscal Year 2004-2005. As part of the project, 1% or $53,640 of the Senior Center construction budget was allocated for public art. The final artist has been selected by the Senior Center Art Selection Committee and is awaiting final approval by the City Council. Although the Senior Center project is not under the auspices of the Heritage and Cultural Arts Commission, the Commission is involved in the recommendation of the artists and artworks for the project. Cemetery Planning Study This project provides for the services of a Cemetery Planning Consultant if it is determined that it is feasible to expand the Pioneer Dublin Cemetery to the Dublin Historic Preservation Association property across the creek from the existing cemetery. This project is in response to a high priority City Council -2- goal "to explore with DHPA land/cemetery extension feasibility study". The total project cost is $25,000 funded from the City's General Fund. Murray Schoolhouse Exhibit Restoration This project provides for the complete renovation and updating of the permanent exhibits at the Murray Schoolhouse. During Fiscal Year 2003-2004 an exhibit design consultant will be contracted to create the layout of the museum. The exhibits will be completely renovated and the permanent exhibits arranged and updated to utilize the best in innovative techniques. The capital improvements would be the construction of the Fallon kitchen, the old schoolroom, a reception counter, interpretative signage, platforms to elevate exhibits and sound and lighting to highlight each exhibit. The total project cost is $39,000 funded from the City's General Fund. However, Staff is aggressively pursuing grant funds in order to offset the General Fund contribution. FISCAL YEAR 2004-2005 PROJECTS Murray Schoolhouse Exhibit Restoration This project provides for the second phase of the renovation of the exhibits at the Murray Schoolhouse. Phase II of the renovation will be a replica Conestoga Wagon, a hands-on map and a replica of the Green Store. The total project cost is $38,000 funded from the City's General Fund. FISCAL YEAR 2005-2006 and 2006-2007 PROJECTS Bus Shelters This project provides for the replacement of the balance of the bus shelters in the Downtown area of Dublin. Six additional bus shelters have been identified and three are recommended for replacement in Fiscal Year 2005-2006 and three in Fiscal Year 2006-2007. The project cost by Fiscal Year is $89,100 for a total project cost of$178,200 funded by the City's General Fund. One additional project is included in the CIP but there is insufficient funding within the CIP timeframe to initiate the project. The construction of a 16,000 square foot Community Theater is identified in the Parks and Recreation Master Plan and the total estimated project cost is $7,232,000. An ad-hoc committee with representatives from the City Councils of Danville, San Ramon, Dublin, Pleasanton and Livermore has been convened to identify how each City is addressing performing arts in their community. The results of this committee may assist the City of Dublin in determining the performing arts needs for the community- in light of what the other cities are doing. Heritage and Cultural Arts Supervisor Theresa Yvonne is Staff liaison to this committee. RECOMMENDATION: It is the recommendation of Staff that the Heritage and Cultural Arts Commission take the following action: 1) Receive Staff presentation 2) Receive public comment 3) Confirm project priorities as proposed by Staff or determine alternate priorities for recommendation to the City Council The City Council will conduct a Public Hearing on the CIP and Fiscal Year 2003-2004 Budget on June 24, 2003 at 6:00 p.m. in the City Council Chambers of the Dublin Civic Center. -3- • • • • • • • • • • • • • • 3w �'®� .:1,4 .. ...,, N d • R 1. ** ,'f a 'r7»', b' _ i • _ . .s.,i0.*4-4i4Aig.;111111141th,C.41%.,..„4111:14 4%.6. 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