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HomeMy WebLinkAbout06-02-2005 Approved HCAC Minutes CITY OFD UBLIN HERITAGE AND CULTURAL ARTS COMMISSION MINUTES OF:JUNE 2, 2005 The June 2, 2005 meeting of the Heritage and Cultural Arts Commission was called to order at 7:01p.m. at the Dublin Civic Center,Dublin,California,by Chairperson Vonheeder-Leopold. Pled"e ofAllejiance Chairperson Vonheeder-Leopold led the Pledge of Allegiance. Roll Call. Commissioners Present: Acuff,Fasulkey,Lussie,Mack,Halket, and Vonheeder-Leopold Commissioners Absent: White Oral Communications-None Approval of Minutes ON A MOTION BY CM. ACUFF, SECONDED BY CM. HALKET AND BY UNANIMOUS VOTE, THE COMMISSION APPROVED THE MINUTES OF MAY 12,2005 AS PRESENTED. Written Communications-None Public Hearin.-None Unfinished Business-None New Business 8.1 Five-Year Capital Improvement Program,2004-2009 Heritage and Cultural Arts Supervisor John Hartnett reported that the City's Five Year Capital Improvement Program is developed for the purpose of identifying future capital facility needs and resources available to meet those needs. A Five- Year Program for Fiscal Year 2004-2005 through Fiscal Year 2008-2009 was adopted last year. For the upcoming 2005- 2006 Fiscal Year,an update has been prepared. Staff is requesting the Commission to review the proposed CIP for input regarding the heritage and cultural arts projects included in the program. The recommendations of the Commission will be presented to the City Council at the Budget Hearing on June 20,2005. Projects included in the CIP are presented in four categories: General Improvements, Community Improvements, Parks and Streets. The proposed projects for review by the Heritage and Cultural Arts Commission fall under two categories, Community Improvements and Parks. The funding source for the identified heritage and cultural arts projects is from the City's General Fund. Priorities for the projects were determined based on the need for the project.and the availability of funding. • During Fiscal Year 2004-2005, a Public Art Commission for the new Senior Center was completed. This project provided for the commission of public art for the new Senior Center at the site of the former library. As part of the Senior Center project, $53,640 of the construction budget was allocated for public art. In Fiscal Year 2003-2004 the artist, Rowland Cheney, was selected by the Senior Center Art Selection Committee and approved by City Council. The art installation was completed in May 2005. Cm. Acuff asked if the public art for the Senior Center has been installed. Cm. Fasulkey stated that while traveling along Amador Valley Boulevard she noticed the truck delivering the art piece to the Senior Center. It looks really nice. Hartnett stated that the art piece installation was completed on May 25, and had to be installed with a crane and necessitated a partial street closure.The target date for the Grand Opening of the Senior Center is Saturday,August 6. MINUTES_—JUNE 2, 2005 PAGE 2 OP'4 Projects included in the proposed CIP update for the next Fiscal Year include the following: Dublin Historic Park This project provides for a master plan and programming study to determine the ultimate boundaries and uses of the Dublin Historic Park on Donlan Way and the potential expansion of the Pioneer Cemetery. In Fiscal Year 2004-2005 a consultant, Royston, Hanamoto, Alley & Abey, was contracted to prepare a master plan for the Dublin Historic Park. It is anticipated that the project will take six months and be complete in December 2005. The estimated cost is $161,500. Murray Schoolhouse Exhibit Restoration This project provides for the complete renovation and updating of the permanent exhibits at the Murray Schoolhouse. During Fiscal Year 2004-2005 an exhibit design consultant, John Vieira, was contracted to create the graphic layout of the museum and to serve as the project manager. Construction will take place in Fiscal Year 2005-2006 and will be complete in March 2006 to commemorate the 150t anniversary of the Murray Schoolhouse. The estimated cost is $138,350. • Historic Underpass Mural This project provides for the design and installation of artwork and lighting at the freeway underpasses at Dublin Boulevard and Amador Valley Boulevard. The project was initiated in Fiscal Year 2000-2001 and was completed December of 2003. Lighting for the underpasses was approved by the City Council in May 2003 and installation was also completed in December of 2003. Sidewalk improvements were contained in the Sidewalk Reconstruction Capital Improvement Project, and were coordinated with the mural completion. The total project cost to date is $486,180 funded from the City's General Fund. During Fiscal Year 2005-2006; it is recommended that the approaches also be lit at a cost of$37,620 fundedby the City's General Fund. Bus Shelter Art Project Phase I This project provides for the replacement of several bus shelters located in the Downtown area. A final design by artist Dan Dykes was approved in Fiscal Year 2002-2003. Fabrication and installation of the first three shelters in downtown Dublin was completed in Fiscal Year 2003-2004 at a cost of $116,100 funded from the General Fund with a $6,000 contribution per bus shelter from the Livermore Amador Valley Transportation Authority. Six additional bus shelters are recommended for replacement over the next four years. It is recommended that a new artist or artists be selected to commission additional bus shelters. In Fiscal Year 2006-2007, the artist selection process will be undertaken and a design selected. In Fiscal Year 2007-2008, the shelters at Dublin Boulevard at Village Parkway and Amador Valley Boulevard at Donohue Drive are recommended for replacement ($60,200). In 2008-2009, the shelters at Dublin Boulevard at Civic Plaza, Dublin Boulevard at Sierra Court, and the shelters at Dublin Court north and south are recommended for replacement($120,300). Unfunded Projects One additional project which has been included in the CIP but is expected to occur beyond the timeframe of the CIP is the construction of a 16,000 square foot Community Theater/Cultural Arts Center with a total estimated project cost of $8,032,000. Hartnett indicated that the City Council will conduct a Public Hearing on the CIP and Fiscal Year 2005-2006 Budget on June 20, 2005 at 6:00 p.m. in the City Council Chambers of the Dublin Civic Center. Cm. Lussie asked if the projects as listed in the CIP indicate their priority. Hartnett stated that the first three projects listed are all going to be completed, as funding is available. In terms of the Dublin Historic Park and the Murray Schoolhouse exhibit restoration, we are all ready underway with these projects. The Historic Underpass Mural will occur next year since finds are available. The Bus Shelter Art Project will be put off for one year, because it was listed as a medium priority by the Commission and the City Council, so we want to finish the high priority projects first. We have to consider all the City's CIP projects underwritten by the General Fund and it is a tight budget this coming year. MINUTES—JUNE 2,2005 PAGE 3 O1 4 Cm. Lussie asked what happens to the bus shelters that are already up if they do not fit into the Streetscape plan? Hartnett stated that it has not been determined at this time. Cm. Mack asked if the Community Theater/Cultural Arts Center listed as unfunded, is the same one the Commission talked about in the past or a new project. Chair Vonheeder-Leopold stated that this is the project that has been on the list a long time. We just do not have the funds available. Hartnett pointed out that we already have the new Senior Center opening this summer as well as the rebuilding of Shannon Center, and the new Recreation and Aquatic Center planned in the next three years or so. Hopefully we will have these facilities available for some modified performing arts events. Cm. Lussie asked if the Community Theater/Cultural Arts Center is part of the high school renovation. Hartnett replied, no. Cm. Halket stated that there is a theater in the master plan for the high school which will seat 600. Cm. Fasulkey stated that this item could be taken off the CIP if San Ramon or another local city steps up and builds a theater for the valley. Chair Vonheeder-Leopold stated that it would be up to the City Council at that point and time. That is why is it currently a low priority and unfunded. • Cm.Lussie stated that it doesn't seem feasible for any of these towns to build a large theater. Hartnett stated that the new Senior Center will have a 300 seat multi-purpose room with a small stage. When the new Shannon Center is built, it will also have an assembly room with a stage. Chair Vonheeder-Leopold stated that one of the reasons this project has not been removed from the CIP, is because it was listed in the survey as a desired facility, so the Council does not want to remove it. The reality is that it will probably not be built here. Cm.Fasulkey stated that it reminds us that we need to keep building other things to satisfy our community needs. Cm. Acuff asked if the Shannon Center will have community meeting rooms. Hartnett stated that the design includes space for classroom/meeting rooms and will be larger than the original center. Chair Vonheeder-Leopold felt that a community building should charge for use by a community group. Cm. Acuff concurred. Cm.Halket agreed with the priorities of the projects as proposed by staff. ON A MOTION BY CM. LUSSIE, SECONDED BY CM. MACK AND BY UNANIMOUS VOTE, THE COMMISSION CONFIRMED THE PROJECT PRIORITIES AS PROPOSED BY STAFF AND DIRECTED STAFF TO FORWARD TO THE CITY COUNCIL FOR FINAL APPROVAL. Other Business 9.1 Brief Informational Only Reports from Commissioners and Staff Hartnett stated that he hoped the Commissioners saw the Las Positas College exhibit in the lobby. He has been working with one of the art instructors from Las Positas College who teaches several graphic art classes. Many of the students are either interns or professionals in the field locally. MINUTES—JUNE 2,2005 PAGE 4 O)~4 . Chair Vonheeder-Leopold encouraged the Commissioners to take a look at the display on the wall along the stairs. Students designed the new D.H.P.A. logo and contracted with them to have a contest to design it. They are really excited about it because they have not done that much commercial work outside of the college. This is their first exhibit. Hartnett stated that he is very excited about the exhibit. It is very important to showcase the arts because it creates awareness and also promotes local jurisdictions such as the College. Cm. Lussie stated that out at the Lab there are a lot of interns from Las Positas Graphic Arts Program who come to work on graphic arts for the Lab. Hartnett stated that at the last Commission meeting a field trip in July was discussed. However the exhibit restoration project schematic design is ready for consideration and he would like to present it at the July 14 meeting. He proposed to cancel the August meeting instead and do the field trip in August. He proposed the date of Wednesday, August 10. Tours are conducted Wednesday thru Sunday at 10:00am and 12:30pm. We would meet at the Park & Ride between 9:30-9:45am and take the shuttle to the site. The tour would last about two hours. The Commission concurred to schedule the tour on Wednesday, August 10 at 10:00am. Hartnett indicated that he will setup the details and send out information to the Commission. - Cm. Lussie reported that she attended a performance last night at the Palace of Fine Arts which was Japanese 14`h Century Kyogen. Kyogen is kind of a light hearted opera. The performance was based on Shakespeare's Comedy of Errors with subtitles. She also visited Yosemite Park and it was very beautiful and attended the Wind Festival to see the kite flying and hear the drums. She indicated that she thought Elizabeth was looking for some ethnic type of • performances and that the boy next door to her plays Taiko drum lion dances. She will get more information for Elizabeth. Cm. Mack reported that the Fallon Park Task Force was invited to attend the Parks and Community Services Commission meeting on May 23 at which time the final draft master plan was going to be presented. Unfortunately she thought it was on May 24, so she missed the meeting. The master plan will go before the City Council on June 7. Chair Vonheeder-Leopold reported that Jeri Ram, Planning Manager for the City of Dublin, attended the Economic Development Committee meeting for the Chamber. Also,the Streetscape Master Plan is on the City Council agenda next Tuesday, June 7 for discussion. She understands that the discussion will be mostly about trees and benches and will not include anything that deals primarily with art. She encouraged the Commissioners to attend the meeting if interested. Chair Vonheeder-Leopold asked if it was Petco or Pet Smart that gave out the dog food samples at the Bray Commons Dedication. Her dog loved it. Hartnett stated that he wasn't sure which company it was, but would get the information for her. Chair Vonheeder-Leopold reported that John Vieira, who is doing the museum restoration, came to last week's D.H.P.A. meeting. He had a scaled model of the interior of the school showing the planned renovation and how the exhibits would allow people to easily flow through the building. Adjournment Being no further business,the meeting was adjourned at 7:31p.m. Respectfully submitted, Char J.Young, Administrative echnician APP.'OVED: ;Ai./ .� / t - hairperso OW> oC