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HomeMy WebLinkAbout12-19-2005 Approved PCSC Minutes CITY OF DUBLIN °"PARKS AND COMMUNITY SERVICES COMMISSION MINUTES OF: DECEMBER 19,-2005 The meeting of the Parks and Community Services Commission was called to order at 7:02p.m. at the Dublin Civic Center,Dublin, California,by Chairperson Flores. Pledge of Allegiance Chair Flores led the Pledge of Allegiance. Roll Call Commissioners Present: Flores, Smith,Jones,Muetterties, Cain and Hart Oral Communications Dublin Senior Center Advisory Committee Cm. Cain reported that the Senior Advisory Committee cancelled their December meeting. The next meeting is scheduled for January 5. There is currently a new member on the Advisory Committee and one pending vacancy. Youth Advisory Committee Cm. Hart reported that the last Youth Advisory Committee meeting was held at the Senior Center, which a tour of the facility. The Committee discussed the ongoing goals and new ideas for activities. Approval of Minutes Chair Flores referred to Page 5. She pointed out that she did not second the motion noted on that page. Cm. Hart stated that she seconded the motion. ON A MOTION BY CM. MUETTERTIES, SECONDED BY CM. CAIN AND BY UNANIMOUS VOTE, THE COMMISSION VOTED TO APPROVE THE MINUTES OF NOVEMBER 21,2005 AS CORRECTED. Written Communications-None Public Hearing-None Unfinished Business-None New Business 8.1 Conceptual Designs for the New Shannon Community Center Parks and Facilities Development Manager Herma Lichtenstein addressed the Commission and stated that in July of 2004 the City Council directed Staff to close the Shannon Community Center. Since that time Staff has worked to develop a new program for the Center as well as bring on an architectural consultant. At this time the Dahlin Group is going to present four conceptual design alternatives for the Commissions review and consideration. The designs have varying layouts with some minor site modifications. Lichtenstein introduced Karl Danielson and Gregor Markel from the Dahlin Group. Karl Danielson indicated that they are looking for tonight is feedback from the Commission and audience on the four conceptual design alternatives, which will be presented to the City Council next month. Hopefully we will be able to come away with preferred alternatives to prepare a very specific plan with elevations. Daniels introduced Gregor Markel, who will present the conceptual design alternatives. Markel, utilizing Power Point, presented elements of Shannon Park and the four conceptual design alternatives for the new Community Center. Commission Input Cm. Cain stated that Option 4 with the Preschool as a separate building would require separate elements for heating and cooling. • Minutes—December 19,2005 • Page2of6 Markel replied that is correct. The benefit of two buildings would be multiple smaller systems, opposed to one large building with one larger system. Multiple systems would require more mechanical systems and duct work, which in turn would generate additional cost. Cm. Cain stated that Option 3 which has the second story occupies less land but would not be as functional as a one story facility. Markel stated that there are trade offs for each option. If you create site impacts, you then have to pay for them. The more site work that has to be done,the less money you will have available to spend on the building itself. Danielson stated that when you talk about mechanical and utility systems, one of the items they looked at is the requirement for the park restrooms. There currently are no utilities out there, so the sewer connection for the restroom building would have to go back towards San Ramon Road. In Option 4, the Preschool is a separate building with outside park toilets. In this option they would only have to extend the utilities over a shorter distance and serve both the Preschool and park toilets. Cm. Guarienti asked about the relocation of the art sculpture. Markel stated that one of the additional costs incurred in Option 4 includes the relocation of the sculpture. One of the nice features of the sculpture relocation is that it now becomes the central feature of the site. Cm. Guarienti stated that going with one level would create a barrier wall and some landfill and asked how much fill is going to be required. Markel stated that there is an existing 30"retaining wall on the site now. The taller the wall, the more dirt you will have to pull back and the more expense you will incur. With the current building, there is a 2-story volume of dirt. So for a one story building,they will have to place retaining walls to fill it back in. Cm. Guarienti commented on the earthquake fault and whether it would impact the building. Markel stated that the actual earthquake fault runs pretty close to San Ramon Road. The geotechnical process has been started and excavation is now in process to make sure there are no trace faults. Lichtenstein pointed out that she has spoke to the Soils Engineer last Friday and they have concluded their trenching. They have found no trace faults and have given us some preliminary recommendations regarding the fill and how the fill will be dealt with as far as the structural components. Cm. Jones asked if the estimated costs include the ground work and everything. Markel stated that the estimated costs are 100% inclusive costs but are still conceptual at this time. If construction prices and costs continue to escalate beyond what is anticipated,the cost would go up. Public Input A gentleman from the audience (could not approach the podium because of a bad back) stated that there has been a lot of time spent tonight talking about the designs for the buildings, but there has been no mention of what happens to the gazebo, second bridge,the canal and children's playground. Chair Flores stated that it is her understanding that the existing playground will remain and the Dahlin Group is respective of the existing landscaping except for the removal of one tree in the rear of the building. Lichenstein stated that the current plan would only affect the existing building footprint, the deck area and the main . bridge connecting the building to the parking lot. The main bridge will be resurfaced as part of the project. The second bridge will stay as is. The gazebo is something that will need to be looked at because it is falling apart. Minutes—December 19, 2005 Page 3 of 6 Cm.Muetterties asked if any parking would be lost in Option 4. Markel stated that in all of the options,the parking will be increased. The goal is to generate at least 150 parking spaces. Lichenstein pointed out that there is also off-street parking available along Shannon Avenue for 20-25 cars. If parking becomes an issue for special events, the parking can be monitored and in the future bring on another CIP to do the parking lot. Chair Flores asked how obtrusive the Preschool building is along San Ramon Road. Markel stated that it will be a simple structure and they will work hard to make it as nice looking as they can. It would be the first visual when accessing the site. ON A MOTION BY CM. JONES, SECONDED BY CM. GUARIENTI AND BY UNANIMOUS VOTE, THE COMMISSION VOTED TO RECOMMEND OPTION 1 WITH THE CRAFTSMAN STYLE DESIGN. 8.2 Summer 2005 Summer Quarterly Report Parks and Community Services Manager Paul McCreary presented the Staff Report. LEISURE CLASSES Leisure Classes serve customers of all ages and cover a wide variety of recreational interests. A total of 344 participants registered for Leisure Classes during summer 2005, which was a decrease of 47%. This is attributable to the transfer of all the music, dance and art classes to the Cultural Arts Division. These classes will now be included the Quarterly Report for the Heritage and Cultural Arts Commission. Despite the decrease in the number classes offered, the cancellation rate was at a five-year low. SENIOR CENTER The new Senior Center opened during the summer quarter. The City hosted a Gala Dinner for the Grand Opening. Over 200 seniors attended this grand event which featured a cruise theme, captain's social hour, dinner, entertainment, an art exhibition and a casino. A community Open House was also held and drew over 1,100 people. The day began with a walk with the Mayor and City Council from the former Senior Center to the new building. Approximately 65 people became new supporters at the Grand Opening which increased the supporter base by 10%. New customers continue to be drawn to the Senior Center,and the attendance seems to be increasing in most activities. Popular activities during the summer quarter included food distribution, lunch, bridge, line dancing, trail trekkers, aerobics, watercolor class, and the trips and tours programs. Despite closing for three weeks during July, attendance increased at the Senior Center this summer. The difference is primarily attributable to the Grand Opening events held in early August PRESCHOOL PROGRAM - Tenderfoot Day Camp Tenderfoot Day Camp is for children three to five years of age and was held at the Emerald Glen Activity Center. There were 131 registered participants this summer which was an increase compared to last year and a five-year high. PLAYGROUND PROGRAM Fun in the Sun Fun in the Sun is held in local parks during the afternoon for children entering first through fifth grades. It is a drop-in program which allows participants to register for the entire summer or on a weekly basis and participate in their preferred activities at a designated park. Registration increased slightly this year. Additional spaces were opened this year at Emerald Glen Park,which was the most popular site with 142 participants. Camp Emerald Glen Camp Emerald Glen is held at the Emerald Glen Activity Center for children entering first through fifth grades. Regular program hours were Monday through Friday from 9:00 A.M. to 5:00 P.M. "Extended Care" was available on a weekly basis and allowed participants to arrive at 7:00 A.M. and stay until 6:00 P.M. The program consists of crafts, Minutes—December 19,2005 Page 4 of 6 games, sports, swimming, excursions, and special events. Registration decreased slightly this year. This may be attributable to the change in location of the camp from Murray Elementary School to Emerald Glen. TEEN PROGRAMS - Total Recreation Live(TRL) Camp Total Recreation Live is a summer-camp program geared toward early teens which features sporting events, enrichment. activities, and exciting excursions to local venues. The program took place during the afternoon at Stager Community Gymnasium. There were 141 registered participants this summer, which was an increase of 114%, or 75 registrations. This may be attributable to the change in program format which reduced the number of excursions and resulted in lower fees for the program. Junior Leader Program The Junior Leader Program provides teens with an opportunity to learn valuable job skills while volunteering with Parks and Community Services Department's camp programs. There were 27 Junior Leader volunteers this summer, which is the most successful summer the program has had during the past five-years. This led to an increase in volunteer hours of 28%. The teens provided over 2,500 hours of volunteer service to the community. ADULT SPORTS PROGRAMS Adult Basketball Leagues A total of 17 teams participated in four leagues during the summer quarter of Adult Basketball. This marked a 19% decrease from the previous year's turnout. Staff is sending Customer Satisfaction Surveys to past participants to determine if the current league format and schedules are still desirable. Open Gym Basketball Open Gym Basketball was conducted at Stager Community Gym on Thursday evenings for ten weeks during the summer. Attendance was down by an average of seven-people per night. Staff is exploring other types of Open Gym programs to offer to improve attendance. Softball Leagues During the summer quarter two softball leagues were conducted with a total of 11 teams participating. Normally four leagues are conducted during the summer, but two leagues failed to reach minimum participation levels. This marked a 45% decrease from the previous year. Staff has found there is a trend of businesses no longer paying for their employees to play consecutive seasons. Many of the men's and coed teams that are sponsored by companies and used to play from spring through fall,now only play for one season. Staff is also determining other types of leagues to offer that will garner more participation by the public. Volleyball Tournament The 5`" Annual Emerald Glen Open doubles tournament, sanctioned by the Volleyzoo was held at Emerald Glen Park on August 5 and 6. The weather was outstanding, and attendance was up 96 % from the previous year, which was a five- year record. This was Volleyzoo's 1st year sanctioning the Dublin tournaments and this Sacramento based organization brought many new players from out of the area. YOUTH SPORTS PROGRAM Pee Wee and Peanut Sports Camps Pee Wee and Peanut Sports Camps are two-week programs designed for children ages four to entering third grade. The camps provide basic instruction in basketball, soccer and teeball. This year, participants returned to a previous format which allowed registrations for individual sports or a combination of sports,whereas last year a commitment to all three sports per session was required. Returning to this format of increased flexibility and helped garner higher participation numbers. Registration increased 40% in Pee Wee and 107% in Peanut from the previous year. Contracted Youth Sports Programs Each quarter the City offers several youth sports programs by utilizing contracted instructors. Contracted camps and classes offered during the summer included All West Lacrosse (taught by San Jose Stealth Pro Matt Ogelsby), Dublin Basketball (taught by DHS varsity coach Chris Meredith), East Bay Roller Hockey, Kidz Love Soccer, Skyhawks Sports Academy and U.K. International Soccer (taught by European coaches). This summer, Club VIP Volleyball, Kidz Love Minutes—December 19,2005 Page 5 of 6 Soccer (Mommy/Daddy & Me) and West Coast Sports Institute (European and American games taught by European coaches) were added to the existing programming. There were 335 children registered for summer sports programs, which was a five-year high. Contracted Tennis Program For the first time since 2003, the City offered individual and group tennis lessons. Home Court Racquet Sports was selected as the City's contracted provider. A total of 160 residents took tennis lessons during the summer AQUATIC PROGRAMS Recreational Swimming During the summer the Swim Center is open for recreational swimming Monday through Friday from 1:00-4:30 P.M., Friday though Sundays from 1:00-5:00 p.m. and on Monday and Wednesdays from 7:00-9:00 P.M. Recreational swimming attendance decreased by 15% over last summer. The main reason for this was the declining size of Day Care groups. An additional reason for declining attendance was a reduction in Family Pass sales. Party Program Families or groups can reserve the group picnic area at the pool to hold a party during recreational swimming hours. There is a$10.00 deposit to reserve the party date and the admission fees are the same as Recreation Swim Fees. A total of 24 parties were scheduled with 356 paid admissions. Learn-to-Swim Lessons The Learn-to-Swim Program offers group and individual instruction for infants, preschoolers, youth, teens and adults. The classes are based on the American Red Cross Learn-To-Swim program. Participation in the Learn-to-Swim program decreased 20% this year. Most of this decrease can be attributed to requiring Private lesson participants to sign up for a session of four lessons instead of a previous minimum of two lessons. Fitness Programs The fitness programs offered at the Swim Center include lap swimming and water aerobics. There was a 26% decrease of Lap Swimming Attendance this year. This may be because the attendance in 2004 was bolstered due to gaining several regular customers who could not swim at their neighborhood pool which was under renovation. The Water Aerobics Program changed from a drop-in format to a pre-registration class format. Classes were cancelled on a session by session basis because the minimum registration levels were not met. A change back to a daily drop-in format is planned,with the program being contracted out to a local provider. Other Business Brief INFORMATIONAL ONLY Reports from Parks& Community Services Commissioners and/or Staff Cm.Muetterties wished everyone a Happy Holiday and introduced her mother Rose, who was seated in the audience. Cm. Jones wished everyone a Merry Christmas and Happy New Year. Chair Flores reported that her husband had a body scan and is now cancer free. Staff Reports 4The Winter Concert,The Gift of the Magi, drew approximately 70 a people and was very well received. • Both seatings for the Breakfast with Santa were sold out. +The Tree Lighting was moved to inside the Civic Center due rain. 4The Senior Center conducted their Holiday Luncheon on December 8. ▪•Due to the holidays in January and February, the Commission meetings have been scheduled for January 9 and February 13. 4The City Council has scheduled a special workshop for goals and objectives on Saturday,February 3. McCreary stated that it was the Parks Departments turn to do a presentation to the Leadership Academy. Staff's presentation included information about what we do as Parks and Community Services as well as a historical perspective Minutes—December 19, 2005 Page 6(3;1'6 of where we have been and where.we are going. Staff had them complete a trivia contest form which will be passed out to the Commissioners tonight. Lowart directed the Commission to take the trivia form home, complete it and return it at the next scheduled meeting. Adjournment • Being no further business,the meeting was adjourned at 8:38p.m. Respectfully submitted, ____,,,,-e___,,,i j ., i / Char J.Young , Administrative Technici: APPROVED: i / 1 I ` 44 ;I 1 ■ CA 11 It Chairpers•l