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HomeMy WebLinkAbout06-27-2005 Approved PCSC Minutes CITY OF.DUBLIN PARRS AND COMMUNITY SER VICES..COMMISSION MINUTES OF .':TUNE 27,2045 _ The meeting of the Parks and Community Services Commission was called to order at 7:02p.m. at the Dublin Civic Center,Dublin, California,by Chairperson Flores. Pledge ofAllekiance Chairperson Flores led the Pledge of Allegiance. Roll Call Commissioners Present:. Flores, Smith,Jones and Muetterties Commissioners Absent: Burr, Guarienti Oral Communications Senior Center Advisory Committee • Hans Berg, 11590 Reilly Court,reported that the committee is trying their best to help with the opening of the new - senior center. He has designated himself as a committee of one to help Paul with the selection and purchase of a piano for the center, funded through the Foundation. The male seniors are complaining that the new senior center is not really directed towards males, as there is no ping-pong or pool table,nothing male oriented. He pointed out that when he visited the senior centers in San Ramon and Sunnyvale, he noted that the only people doing anything were male and they were playing pool. The seniors are anxiously waiting for the new senior center to open and appreciate that many of their suggestions have been implemented. The seniors appreciate that the City is listening to what the seniors want. . Youth Advisory Committee , Erik Smith, Youth Advisory Committee, reported that last meeting was the wrap-up meeting held at the Alameda County Fair_Grounds,which he did not attend. . Approval of Minutes ONA MOTION BY CM. MUETTERTIES,SECONDED BY CM. JONES AND BY UNANIMOUS VOTE, THE COMMISSION VOTED TO APPROVE THE MINUTES OF MAY 23,2005 AS PRESENTED. Written Communications-None Public Hearin.-None Unfinished Business-None New Business 8.1 Virtual Tour of the New Dublin Senior Center Parks.& Community Services Manager Paul McCreary reported that since an actual tour of the new Senior Center is not possible at this time, Staff has produced a virtual tour to give the Parks and Community Services Commission a sneak preview inside the new Dublin Senior Center. He stated that it is quite an amazing building and the Commission will see that the architect did a great job. The Senior Advisory Committee was also given a virtual tour a few weeks ago and they were very pleased_with the facility. The virtual tour presentation included photos of the entrance, covered walkway, exterior grillwork, reception desk/front lobby, lounge entrance, lobby waiting area, ceiling/pre-function area, restrooms, main hall, foundation wall, entry to main hall, window in the round, library/side patio, big screen TV area and game room, fireplace, hallway leading to rooms, classroom/computer room, art & craft room, meeting room, stage in main hall, kitchen, fountain in courtyard, public art adjacent to fountain and conference room planter boxes. McCreary stated that there will be two grand opening events: On Thursday, August 4 a Gala Opening is scheduled,'which will be an evening event with a cruise ship theme. On Saturday,August 6,the ribbon cutting and open house will be conducted. Minutes—June 27, 2005 Page 2 of 4 Chair Flores asked if anyone walked through the center to test for traffic noise from Amador Valley Boulevard. McCreary started that the walls are solid stucco and with the fountain,it should drown out any traffic noise. 8.2 Winter 2005 Quarterly Report McCreary reported that the Parks and Community Services Department develops and implements quality programs that strengthen community image, provide recreational experiences, encourage healthy lifestyles and preserve the City's heritage. This is accomplished by providing innovative recreation, social and cultural programs in the areas of playgrounds, preschool, teens, sports, special events, leisure classes, seniors and aquatics. McCreary summarized the programs conducted during winter 2005. PRESCHOOL During the winter Session II of the Shamrock Preschool Program was conducted. The program has three class levels. Due to high demand a second class of the entry-level Red Rockets program was offered. Enrollment for Session II was at 77,which was a five-year high. TEENS The winter teen programs consisted of the Recreation on Campus Program at Wells Middle School as well as three teen events. Registration for the second session of ROC was just over 200, which was a slight increase compared to last year. This was attributable to the addition of a second block of the Homework Club. Other activities included basketball,hip hop dance, self defense, open gym and Monday Madness. Attendance at teen events dropped significantly this year. This may be due to not holding an event in December. Staff has been working with the Youth Advisory Committee to determine ways to improve attendance. PLAYGROUNDS The playground programs held during the winter included Winter Break at Camp Emerald Glen and the After School Enrichment series. Winter Break Camp is a full-day camp with extended care that allows participants to arrive as early as 7:00a.m. and get picked-up as late as 6:00p.m. Registration for the Winter Break camp was 29, which was a slight increase over last year. The After School Enrichment Program offers one-time workshops every other week at the Dublin Library. Enrollment for the classes increased by 106%, which may be attributable to the fun offerings such as Advanced Scribbling and Hocus Pocus Magic. Additionally staff has been marketing the program to children who are in home school programs. YOUTH SPORTS The primary program offered for Youth Sports during the winter was the Youth Basketball League. Over 540 children participated in the program. The program continues to be affiliated with the Junior Warriors and Junior NBA programs. In addition to providing fun incentives for the players, the Junior Warriors also provide training for the 100+volunteer coaches. A team from Dublin's league was one of two from Northern California selected to participate in the Warriors Players Classic. The team was able to play during halftime of an NBA game at the Oakland Arena. Prior to the season the City offered several youth basketball clinics. There was a 7% increase in registration for the clinics which may be attributable to the addition of the clinics offered by the DHS Head Basketball Coach. LEISURE CLASSES Leisure classes serve children and adults and provide specialized instruction in a variety of subject areas. During the winter, a total of 508 people registered for leisure classes. Although this was a 10% decrease from last year, Staff is satisfied with the registration in light of the closure of Shannon Center which has limited the number of classes that can be offered. Minutes—June 27, 2005 Page 3 of SENIOR CENTER The Senior Center continued to be a popular place for classes, activities and drop-in programs. Popular programs included the Trips and Tours, exercise classes, art classes, cards and games. Attendance at the Senior Center decreased slightly compared to last year during the winter. This is primarily attributable to a decrease in attendance at the lunch program. In an effort to improve attendance at the lunch program, Staff began the Crossing Cultures program, which highlights the food and culture of different countries each month. The program has taken off and now has over 50 people attending each month. SPECIAL EVENTS The City sponsored three holiday programs during the winter. The 21st Annual Community Tree Lighting Ceremony was held in early December and attended by over 350 people. The event was moved back to the Civic Center this year,which was welcomed by those in attendance. The annual Breakfast with Santa event served over 306 children and their families this year. Registration increased by six participants this year despite having to move the event to the Senior Center, which was a smaller venue. This event is co-sponsored with the Dublin Irish Guard Boosters. The Letters from Santa Program allows adults to request personalized letters from Santa for children. Santa's helpers were busy this year responding to over 100 requests for letters, which was almost double the number of letters last year. Chair Flores asked if Staff has discussed the drop in teen program attendance. McCreary stated that there seems to be a conflict with our programs and scheduled school events. Recreation Technician Robert Beasley has been working closely with the schools in order to better coordinate events. Cm. Muetterties stated that considering the adjustments and shuffling the programs to other sites after the closure of the Shannon Community Center, Staff did a great job. 8.3 Appointment to Shannon Community Center Architect Selection Committee Parks & Community Services Director Diane Lowart reported that at the April 12, 2005 special joint meeting of the Dublin City Council and Parks and Community Services Commission, the Council directed Staff to proceed with reconstruction of a 19,760 SF Shannon Community Center with an enlarged social hall and preschool. Staff was also directed to commence with the design process. Subsequently Staff circulated a Request for Proposals to selected architectural firms. The Architect Selection Committee includes one City Councilmember, one Parks and Community Services Commissioner, and the following City Staff: Assistant City Manager; Parks & Community Services Director; Parks &Facilities Development Manager; and Parks&Community Services Manager. Cm. Sue Flores stated that she would volunteer to represent the Parks and Community Services Commission on the Shannon Center Architect Selection Committee. Cm. Jones stated that he would not be available the second week of July, but if the interviews are conducted the first week in July he would be interested to be the alternate. Chair Flores directed Staff to designate Cm. Jones as the alternate for selection purposes and directed Staff to check with Cm. Guarienti and Cain to see if they may also be interested as an alternate, should the interviews be scheduled the second week in July. She requested to be notified of the exact dates of the interview as soon as possible. 8.4 Park and Facility Tour Lowart reported that at the May Commission meeting, the Commission requested that Staff schedule a tour of the Department's parks and facilities. In reviewing the calendar over the next few months, Staff proposes conducting the tour as part of the August Commission meeting. The tour would be held on Monday, August 15,beginning at 4:00 P.M. at the Civic Center. It is estimated the tour would take two to three hours. Dinner at the Civic Center would follow the tour. If there is other business for the agenda,that would be conducted following the tour. Minutes—June 27,2005 Page4of4 The Commissioners concurred with the date and time as scheduled. Other Business Brief INFORMATIONAL ONLY Reports from Parks& Community Services Commissioners and/or Staff Cm. Jones stated that he would like to thank the Parks depaitment for their help to the Lions Club at their Ride for the Blind held at Emerald Glen Park last weekend. The event drew approximately 150 people. Lorri Polon helped a lot with this event and Andrew of MCE did a great job before, during and after the event. Cm.Jones announced the birth of his new granddaughter Ria Sue,his fourth grandchild. Cm. Smith thanked the Commission for the opportunity to serve on the Parks and Community Services Commission. It was a great learning experience and fun and wished he could do it again. He stated that he is currently working in the teen program,Total Rec Live. Chair Flores said that the Commission enjoyed having him on the Commission this year and his input and enthusiasm were greatly appreciated. Chair Flores inquired as to the response for the Tri-Valley Commissioners and Board Members Dinner. Lowart stated that so far Flores, Guarienti and Cain are scheduled to attend. There was an error on the flyer, as there will be no fee charged to attend. Interested commissioners should RSVP directly to her. The dinner is scheduled for Tuesday, July 12. Staff Reports- Lowart Brianna Hart a senior at Dublin High School has been selected as the new Student Commissioner and will begin her term in July. 4 The Summer Concert Series begins on July 8.Five concerts have been scheduled for every Friday, Starting July 8 through August 5, from 7:00-9:OOp.m. John Hartnett, Heritage and Cultural Arts Supervisor, has scheduled a great lineup of musical entertainment this summer. Staff Reports-McCreary �• Bonnie Leonard will be retiring from the City of Dublin. Her official last day is the end of August. She plans to work part-time close to home. + A public service counter project is underway at the Library for Staff to accept program registration at that site. The double doors leading to the annex and program room will be modified to accommodate the counter. Adjournment Being no further business,the meeting was adjourned at 7:35p.m. Respectfully submitted, Char J.Young Administrative Tec : ician / APPROVED: Chairp:0.on