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HomeMy WebLinkAbout09-18-2006 Approved PCSC Minutes CITY OF DUBLIN PARKS AND COMMUNITY SERVICES COMMISSION MINUTES OF: SEPTEMBER 18, 2006 The September 18, 2006 meeting of the Parks and Community Services Commission was called to order at 7:00p.m. at the Dublin Civic Center,Dublin, California,by Chair Flores. Pledge of Allegiance • Chair Flores led the Pledge of Allegiance. Roll Call Commissioners Present: Flores, Guarienti,Jones,Muetterties, Cain and Deering Oral Communications 3.1 Brief Informational Only Reports from Senior Center and Youth Advisory Committees Dublin Senior Center Advisory Committee Cm. Cain reported that he attended the last meeting and the two topics discussed included the City of Dublin Mission,Vision and Values and Senior Center Special Events. Youth Advisory Committee Cm.Deering stated that the Youth Advisory Committee has not conducted their first meeting. 3.2 Presentation by Jim Townsend, Trail Development Program Manager, EBRPD, on Alamo Canal Trail I- 580/BART Undercros sing Project Jim Townsend gave a brief presentation on the Alamo Canal Trail I-580BART Undercrossing Project. Cm. Cain asked why construction has to start in April. Townsend stated that with an eight month construction timeline and the need to be out of the stream channel by October, construction needs to start in April. Cm. Guarienti asked if there were any discussions with the City of Pleasanton on managing the linear section of the trail that would flow to Arroyo De Laguna. Townsend replied no. The arrangement with the City of Pleasanton at this time is only for the extension of the Iron Horse Trail to Busch Road. Cm. Cain asked if Zone 7 was involved in this project. Townsend replied only in regards to the right-of-way. Public Comments-None Approval of Minutes—August 21, 2006 Cm. Guarienti referred to Page 3, Paragraph 5, last sentence. Change "reserve direction of the parade"to "reverse the start of the parade". Change last sentence to read "hate to lose the atmosphere along Village Parkway and Amador Valley Boulevard". Change Page 4, Other Business, Paragraph 3, first sentence, to read "Alamo Canal Trail"/I580" BART under crossing study". Change Page 4, second to last paragraph to read "leak in petroleum pipeline". • ON A MOTION BY CM. CAIN, SECONDED BY CM. GUARIENTI AND BY UNANIMOUS VOTE, THE COMMISSION VOTED TO APPROVE THE CORRECTED MINUTES OF AUGUST 21, 2006. Written Communications-None Public Hearing-None • .Minutes—September 18, 2006- Page2of5 Unfinished Business-None • New Business 8.1 Conceptual Designs for Schaefer Ranch Park Parks and Facilities Development Director, Herma Lichtenstein, presented the Staff report. She stated that Schaefer Ranch development was originally approved by the City Council in 1996 and will include 302 single- family homes, including 18 homes.on 2-acre "estate lots", a 5.5-acre commercial site, a 0.5 site dedicated to a future semi-public use, a 0.5-acre site designated for a potential fire station, various parks, open space, and an East Bay Regional Park District(EBRPD)trail head staging area. One of the conditions of the Vesting Tentative Map approved by the Planning Commission was that the developer dedicates 10.25 acres of park land to the City. Additionally the developer is required to design and construct the park in accordance with the neighborhood park standards as contained in the City's Parks and Recreation Master Plan. The final design of the park shall be approved by the City. Lichtenstein introduced Doug Chen from Discovery Builders and Rick Hendricks from Nuvis Design Group who presented two conceptual park designs for review by the Commission. Commission Input • Cm. Guarienti stated that the agenda statement does not match the options. Lichenstein stated the option information got transposed and apologized. She directed the Commission to go by the pictures on the options. Cm. Guarienti stated that the plan for Option II shows a basketball court but the description is for a horseshoe pit. Lichenstein clarified stating that Option II has the basketball courts and Option I has the horseshoe pit. Cm. Guarienti stated that this is an unusual situation in that we have not had a chance to get near the location for this park. One issue becomes the height of the bank and if it is going to create a tunnel or create a wind barrier. Lichenstein pointed to the park plan stating that directly to the west there is a large hill that will block the wind. The site steps down slightly from the road in grading which should help with the wind. • Cm. Cain asked where people will park. Lowart stated that neighborhood park standards do not typically include off street parking unless there is not adequate parking along the street. Cm. Flores stated that she is concerned about noise to the adjacent homes if all the activity areas are on the east side elevated above the homes. Hendricks stated that with Option I, the active areas are on the west side of the park away further away from the homes. Cm.Flores asked if the courts will be lighted. Lichenstein replied no. Lichentstein stated that the architects have prepared other option drawings and handed them out to the Commission for their review. Lowart pointed out that the spaces where things are shown on the plans can be flexible. Cm. Jones asked how many years it will take for the development to build out. Chen replied approximately 5 years. ,Minutes-September 18,2006 Page 3 of 5 Cm. Flores stated that by selecting a park design this evening, the Commission is basically speaking for those future residents that will live along the East side of the park. Diane replied that is correct. The nice thing about having a plan in place is that when the homes are being marketed, prospective buyers will know what will be in their back yard. Hendricks stated that with any of the options there will be a slopping buffer landscaped with trees to allow privacy for the neighbors. Cm. Jones stated that he would like to see the courts offset with 2 tennis and basketball courts if possible. Cm. Cain stated that he likes having the kiddie features adjacent to the street as•shown in the colored Option II. Cm. Guarienti said he liked the first Option II and would like to start off with the layout but be flexible with the amenities. Guarienti stated that he would like to get input from the homeowners and asked if a decision needed to be made tonight. Lowart stated that it was important to make a decision tonight because the developer is required to bond for this project now and the cost estimate for bonding is based on the project design. Hendricks stated that the construction cost is similar with any of the options, so there will be a degree of flexibility. Cm. Flores stated that she likes having the basketball court in Option II and the adjoining courts in Option I but possibly either double tennis courts or tennis court and bocce ball court. She likes the adjoining courts. Cm. Jones stated that he likes the offsetting tennis courts and basketball court off by itself Option II. Cm. Cain liked the color version of Option II. It makes sense to place the kiddie features and picnic facilities near the street. Cm. Guarienti stated that he likes the layout, design and split of the courts in Option II. Whether it is two tennis courts or one tennis and one basketball court is OK but it would be best to have the basketball court on the West side because of the noise factor. Cm.Muetterties stated that she prefers the adjoining courts. Cm.Deering stated that she likes the offset courts because it would be different than what is at the other parks. Cm. Flores asked if the park agreement with this developer would allow for the art to be placed in this park because it has to be bonded so soon. Lowart stated that we can identify location for art opportunities. Currently under the City's Public Art Master Plan adopted by the Council several months ago, there is a recommendation that art be included in parks,but that we do not look at putting art in the park until there is 25%occupancy. ON A MOTION BY CM. GUARIENTI, SECONDED BY CM. JONES, THE COMMISSION VOTED TO RECOMMEND THE "ORIGINAL" OPTION II AS PRESENTED WITH FLEXIBILITY OF WHATEVER GOES INTO THE HARD COURTS,BUT HAVE THE OFFSET AND OTHER COURT OFF TO THE WEST. AYE: CAIN, GUARIENTI,JONES,MUETTERTIES ND DEERING. OPPOSED: FLORES 8.2 Spring 2006 Quarterly Report Parks and Community Services Manager, Paul McCreary, presented the Staff report. The Parks and Community Services Department develops and implements quality programs that strengthen community image, provide recreational experiences, encourage healthy lifestyles and preserve the City's heritage. This is accomplished by Minutes—September 18, 2006 Page4of5 providing innovative recreation, social and cultural programs in the areas of playgrounds, preschool, teens, sports, special events, leisure classes, seniors and aquatics. McCreary presented a summary of programs conducted during spring 2006 including: Leisure Classes; Playground Programs—After School Enrichment, After School Recreation and Emerald Glen Spring Break Camp; Preschool; Senior Center— Luncheons and Events, and Trips and Tours; Special Events— St. Patrick's Day Festival, Shamrock 5K Fun Run and Walk, and Spring Eggstravaganza; Sports Programs—Youth Volleyball, Contracted Sports Programs,Adult Basketball Leagues,Adult Softball Leagues, and Open Gym; Swim Center—Recreational Swimming, Spring Learn-to-Swim Program, Competitive Stroke Lessons, Fitness Programs,Dublin High School Swim Team, and Dublin High School Physical Education Classes; and Teen Programs—Recreation on Campus and Teen Events. Commission Input: Cm. Cain asked if youth volleyball was going to be pursued in the future since it was cancelled this year. McCreary stated yes, it will be done with in-house staff as opposed to contracting it out like was done this year. Cm. Guarienti stated that if you take out the Job Faire from the teen events, all that is left is the Dub Town Jam and the March Madness. He asked about plans for next year? • McCreary stated that the teen events are reviewed every year as part of the budget. 8.3 New Family Recreation Events McCreary presented the Staff report. One of the City Council's high priority goals for Fiscal Year 2006-2007 is to offer four family oriented events for the community. Planning is underway for the events which include an Outdoor Movie Night, Family Bocce Ball Tournament, Father's Day Picnic and an overnight Family Campout in a City park. The purpose of these events is to promote increased awareness of the values of recreation and play in building strong families. The first Family Recreation event is an Outdoor Movie Night, in the tradition of the old "Drive in Movies", on Friday, September 29, at Emerald Glen Park. The Family Bocce Ball Tournament will be held on Sunday, June 3, 2007 to coincide with National Family Recreation Week(June 1-7). The Community Father's Day Picnic will be held on Sunday, June 17 at the Emerald Glen Park Group Picnic Area. The final event will be the Overnight Family Campout on July 7 and 8. Commission Input Cm. Cain asked what types of refreshments will be sold at the movie night. McCreary replied popcorn, soda and candy. Cm. Muetterties asked where the campout would be. McCreary stated that the location has not been determined at this time. It could be Emerald Glen Park, the Sports Grounds or-Shannon Park. Staff will bring this item back to the Commission for their input. The events planned are not set in stone, so if the Commission has ideas for the components of these events your input will be appreciated. Cm. Flores stated that perhaps in the future, the sale of refreshments for the Movie Night and the Family Campout could be service projects for one of the non-profit organizations. Other Business Brief INFORMATIONAL ONLY Reports from Parks & Community Services Commissioners and/or Staff Cm. Guarienti stated that he attended the Day on the Glen on Saturday. He also manned the East Bay Regional Parks booth on Sunday. He heard a lot of comments from people,many of them new residents. They seemed very impressed with the park,the community and the programs we offer. Cm. Guarienti reported that the Bicycle and Pedestrian Committee met last Thursday and reviewed the modified bicycle plan. On Friday the committee went on a bus tour visiting all of the ACTEA projects in Alameda County. Minutes—September 18, 2006 Page 5 of 5 Cm. Jones 'stated that he attended the Day on the Glen Festival and thought it was great and liked the way it was spread out this year. He also visited the Heritage Museum and thought it was great. There are a lot of things for kids to do and plans to take his oldest granddaughter soon. Cm.Deering stated that she attended the Day on the Glen and saw a lot of teens there. • Cm.Muetterties reported that she will be attending the Leadership Academy. Cm. Flores stated that she attended the Day on the Glen both days and thought the turnout was great. Her kids loved it. The entertainment for the children this year was fantastic. Staff Reports • The Dublin Pride and Action Committee were unable to do a presentation this evening, so they will do a presentation at the next scheduled meeting. • The City Council will be considering the recommendations of the Parks Commission tomorrow night for the St. Patrick's Festival. Adjournment Being no further business,the meeting was adjourned at 8:35p.m. Respectfully submitted, Char J. Young Administrative Tec 7cian APPROVED: SC Chairperson