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HomeMy WebLinkAbout04-17-2006 Approved PCSC Minutes CITY OF DUBLIN PARKS AND COMMUNITY SERVICES COMMISSION MINUTES OF: APRIL 17, 2006 The April 17, 2006 meeting of the Parks and Community Services Commission was called to order at 7:00p.m. at the Dublin Civic Center,Dublin, California,by Vice-Chair Jones. Pledge of Allegiance Vice-Chair Jones led the Pledge of Allegiance. Roll Call Commissioners Present: Guarienti, Jones,Muetterties, Cain and Hart Commissioners Absent: Flores Oral Communications Senior Center Advisory Committee Greer Payton reported that the Committee is finalizing the plans for the Annual Senior Center Volunteer Recognition. The event is scheduled for Thursday,April 27 from 11:30am-1:30pm and will have a western theme. Each volunteer will receive a Certificate of Appreciation signed by the Mayor. The 5th Annual Step Out for Seniors is scheduled for Saturday, May 20 from 8:30am-2:30pm. The event will include a walk, breakfast, resource faire, art show and workshops. The guest speaker is Manta Grutzen from the Stanford Gerontology Education Center. Payton noted that the Committee reviewed the 2006 Winter Quarterly Report which reflected an increase in attendance and volunteer hours. Youth Advisory Committee Brianna Hart reported that Committee met with Staff and checked out the teen website. They discussed the Teen Job Faire and felt that it was a very successful event. The Committee narrowed down themes for the Dub Town - Jam which will be held at the end of May. Approval of Minutes Cm. Guarienti referred to Page 3, Paragraph 3, Cm. Flores stated ".....Anderson parking lot and it was way too small". Delete"and it". Cm. Cain referred to Page 1,Roll Call,pointing out that Cm. Guarienti's name was not listed. ON A MOTION BY CM. MUETTERTIES, SECONDED BY CM. CAIN AND BY UNANIMOUS VOTE, THE COMMISSION VOTED TO APPROVE THE MINUTES OF MARCH 20, 2006 AS CORRECTED. Written Communications—None Public Hearing-None Unfinished Business-None New Business 8.1 Emerald Glen Group Picnic Area Facility Use Policy Parks and Community Services Manager Paul McCreary reported that the City Council adopts Facility Use Policies for each of the City's facilities or park areas that are available for rental by the community. The Facility Use Policies establish rules, regulations, procedures, and fees governing the use of the facilities. As part of Phase III of Emerald Glen Park, the City included a new Group Picnic Area. Staff proposes making the new Group Picnic Area available for rental by the community from 8:00 A.M. to dusk. The Picnic Area features covered Minutes—April 17, 2006 Page 2 of 5 • seating for 200. It could be divided into three areas. Each area could be rented independently or all three areas could be rented by one group. A brief Power Point Presentation was given to familiarize the Commission with the area. McCreary reviewed the Draft Emerald Glen Group Picnic Area Facility Use Policy and summarized the key components of the draft Policy including the classification and priority of users, general rules, security deposit and rental fees, and cancellations, changes and refunds. McCreary requested that the Commission provide comments on the Draft Facility Use Policy before it is presented to the City Council. Once adopted by the Council, it is anticipated Staff will start accepting reservations in June 2006 for events beginning in July 2006. Commission Comments Cm. Muetterties asked where equipment for bocce ball would be stored or if people had to bring their own. McCreary stated that they would have to provide their own. Cm. Guarienti stated that the Staff did a good job on the fees recommended. He felt that since the proximity of the bocce ball court is right next to the picnic area, people reserving the picnic area may think they have also reserved the bocce ball courts. He asked that use of the bocce ball courts be clarified in the policy. Cm. Guarienti asked if a concrete slide was installed in the children's play area. Parks and Community Services Director Diane Lowart stated that the slide was an alternate to the bid and came in at approximately$100,000. The Council elected to not include it. Cm. Cain asked if groups would be able to bring in a boom box for music. Lowart indicated that groups would be able to bring in music as long as they didn't play it too loud. McCreary stated that if groups want to use a sound system with amplifiers they would need to get special approval. - Vice-Chair Jones asked for the non-profit rates, how Staff determines if a person is really with a specific group, or for example does Little League or Soccer have to apply for the rental. McCreary stated that the classification is based on the person or organization making the reservation. So if Little League made a reservation it would be processed as a Little League rental for which they would have to have a current certificate of insurance. Individuals applying on their own behalf would apply as either a resident or non- resident. Lowart stated that all of the Facility Use Policies offer the non-profit groups discounted rates over residents. Vice-Chair Jones asked if no one is using the picnic area, can the public go ahead and use it on a first-come, first- served basis. McCreary stated that there will be signage posted indicating that the picnic area is by reservation only. People who reserve the area will be encouraged to bring their permits with them. ON A MOTION BY CM. GUARIENTI,SECONDED BY CM. MUETTERTIES AND BY UNANIMOUS VOTE THE COMMISSION VOTED TO RECOMMEND APPROVAL TO THE CITY COUNCIL OF THE DRAFT POLICY WITH THE ADDITION OF A CLAUSE ADDRESSING THE USE OF THE BOCCE BALL COURTS ONA FIRST-COME, FIRST-SERVED BASIS. • Minutes.—April 17, 2006 Page 3 of 5 8.2 Fall 2005 Quarterly Report Leisure Classes McCreary reported that a total of 446 participants registered for Leisure Classes during the fall of 2005. This was a 19% decrease over the prior year. This is primarily due to the dance and music classes being transferred to the Heritage and Cultural Arts Division. He directed the Commission to the leisure class registration report, which includes a breakdown of the classes offered as well as the registration for each class. Senior Center Attendance at the new Senior Center was at an all-time high of over 9,000 during the fall. McCreary directed the Commission to the detailed attendance report. In addition to the increase in attendance at programs and activities, the daily drop-in attendance has significantly increased since opening the new facility. • Preschool Program The Shamrock Preschool is a recreational preschool program that provides the opportunity for social and educational development in a supervised environment. A total of 89 students were registered for the program during the fall which is a five-year high. This is due to the addition of a second Green Giants class this year. Playground Programs After School Recreation is a supervised activity program for children in first through fifth grades. The program operates on school days at all six public elementary schools in Dublin. There were 233 participants registered for • the program during the fall, which is a five-year high. This is due to the addition of the Fallon School site this year. The After School Enrichment program offers a variety of one-time workshops and classes to enhance children's knowledge in the areas of cultural arts, science, nature, and music. There were 6 workshops offered during the fall, and a total of 123 children participated in those programs. This was a 68% increase and record high for the program. Teen Programs A variety of teen events are implemented to offer teens in the community a specific activity just for their age group. Over 290 teens took part in events during the fall including Capture the Cauldron, Youth Music Showcase, and Boomers Blast. In addition,the Teen Staff coordinated the 2nd Annual Dublin Teen Idol singing competition at the Day on the Glen Festival. Recreation on Campus (ROC) is an after school recreation program designed specifically for middle school students. There were a total of 364 registrations for the fall program. The increased registration is due to the opening of the second program site at Fallon School. A majority of the increase was for the Homework Club. The activities available at Fallon were limited due to space constraints at the school. Adult Sports Programs Open Gym Basketball was offered at Stager Community Gym on Thursday evenings during the fall. Attendance dropped by 54% from the previous record setting year. Participation in this program has been cyclical for the past five years. A total of six teams participated in the fall Men's Adult Basketball 5-on-5 "D" league. The Men's 5-on-5 "C" league and the 4-on-4, "30-years and older"league were not held due to lack of participation. A total of six teams participated in the fall Business Coed Softball mini-league. The fall mini-league is a shorter season.The Coed"D"and Men's "D"leagues were not held due to not having enough teams to run the leagues. The City sponsored a grass volleyball tournament sanctioned by"VolleyZoo" on September 17 and 18 at Emerald Glen Park. This event was the 4th Annual Day on the Glen Open and was held in conjunction with the City's festival. Participation increased by 32%from the previous year to 49 teams. Minutes.—April 17, 2006 Page 4 of 5 Youth Sports Programs The Tiny Bat Busters League for three to five year-olds was conducted at Ted Fairfield Park. Eight Bat Buster teams were formed, which was a five-year high and a 30% increase over the previous year. Each quarter the City offers several youth sports programs through independent contractors. The contracted youth 'sports programs offered during the fall of 2005 were Kidz Love Soccer and Club VIP Volleyball. A total 116 youth participated in these programs. Aquatic Programs During the fall the Swim Center was open from Labor to the third weekend in September. Recreational Swimming was held on weekends from 1:00 P.M. to 5:00 P.M. There was a significant decrease in attendance at Recreational Swimming which may be due to having one less weekend of operational hours and slightly cooler temperatures. One session of Learn-to-Swim lessons was offered with 114 participants. ' Two levels of Competitive Stroke were offered during the fall for those wanting instruction in competitive swimming. A total of 15 swimmers participated in these classes. Special Events The 2005 "Day on the Glen" Festival was held at Emerald Glen Park on September 17th and 18th. This was the fifth year the City sponsored the event. It is estimated that over 10,000 people attended the festival. Day on the Glen continues to be a well attended community event. Commission Comments Cm. Cain asked if there is any indication as to why there was such a big drop in recreational swimming. McCreary stated that we have the same number of school groups coming for recreational swim,however they bring less students. Also the Dublin Swim Center is in close proximity to the San Ramon Aquatic Park which is a newer facility and has more amenities for the same price. Lowart stated that the pool just opened for the spring and unless the weather warms up, we may see low participation this spring. Cm. Guarienti asked if the pool was opened as planned in March. McCreary stated that the pool was opened in mid-February for high school and in March for other swim programs. He indicated that Recreational Swimming started today for Spring Break. Other Business Brief INFORMATIONAL ONLY Reports from Parks & Community Services Commissioners and/or Staff Cm. Guarienti stated that tomorrow is the 100 year anniversary of the 1906 earthquake. The Trail Trekkers will be taking a van trip to the earthquake trail at Point Reyes. Vice-Chair Jones stated that he attended the Youth Sports Liaison Meeting last week and everyone was there. The Dublin United Soccer League wants to know if the City can install an all-weather artificial-turf field on one of the existing soccer fields at Emerald Glen Park. He told them to draft up a plan on how they plan to raise the money and submit it to the Parks and Community Services Department. Staff Reports Diane Lowart reported on the Dublin Pride Week activities and asked the Commission to RSVP for the Senior Volunteer Luncheon if they plan to attend. She also reported that the next meeting of the Parks Commission will be a joint meeting with the Heritage and Cultural Arts Commission on Monday, May 15 to review the draft of the Historic Park Master Plan. Minutes.—April 17, 2006 Page 5 of 5 McCreary reported that the Tri-Valley Teen Job Faire was successful with over 500 teens and 30 employers in attendance. The Eggstravaganza was a successful event with over 330 participants. The City received another award for the Senior Center from the California Park and Recreation Society, District III, which includes Alameda and Contra Costa counties. A new employee, Damian Sandholm was hired to replace Vivian Lau. He will be responsible for coordinating the Swim Center and some special events during the off season. Adjournment Being no further business, the meeting was adjourned at 7:47p.m. Respectfully submitted, • Char J. Young Administrative Technician APPROVED: / / Chairperson