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HomeMy WebLinkAbout03-20-2006 Approved PCSC Minutes CITY OF DUBLIN PARKS AND COMMUNITY SERVICES COMMISSION MINUTES OF: MARCH 20,2006 The March 20, 2006 meeting of the Parks and Community Services Commission was called to order at 7:01p.m. at the Dublin Civic Center,Dublin, California,by Chairperson Flores. Pledge of Allegiance Chairperson Flores led the Pledge of Allegiance. Roll Call Commissioners Present: Flores, Smith,Jones,Muetterties, Cain and Hart Oral Communications Senior Advisory Committee Barbara Gifford reported that the Center will be sponsoring its annual Senior Center Volunteer Recognition in conjunction with the National Volunteer Week from April 23-29, 2006. This year the event will be held on April 26 with a western theme luncheon from 12:00-2:OOpm. There are 150 volunteers who have contributed over 6000 hours of volunteer work. The Step Out for senior's event will be held on May 20 from 9:OOam-2:OOpm. This year the theme will be "Connecting with Your Inner Spirit". The major components of the event will include a walk, pancake breakfast, art exhibitions and displays of resources to seniors. Marita Grudzen, MRS Associated Director of the Stanford Geriatrics Education Center will be the keynote speaker. Youth Advisory Committee Cm. Hart reported that the next scheduled Youth Advisory meting is scheduled for Wednesday, March 22. The teen website is up and has pictures of the festival. Approval of Minutes ONA MOTION BY CM. GUARIENTI,SECONDED BY CM.MUETTERTIES AND BY UNANIMOUS VOTE, THE COMMISSION VOTED TO APPROVE THE MINUTES OF THE SPECIAL MEETING OF JANUARY 25,2006 AS PRESENTED. ON A MOTION BY CM. MUETTERTIES, SECONDED BY CM. CAIN AND BY UNANIMOUS VOTE, THE COMMISSION VOTED TO APPROVE THE MINUTES OF FEBRUARY 13, 2006 AS PRESENTED. Written Communications-None Public Hearing-None Unfinished Business-None New Business 8.1 Teen Programming Changes Recreation Supervisor Frank Luna provided an overview of the proposed changes in the Teen Program Area. The proposed changes are in the ROC (Recreation On Campus),Teen Events and Teen Enrichment Classes. ROC Currently ROC has been in existence approximately 6.5 years. The program has been fairly successful throughout the years but there has seen a decrease in the daily attendance the past two years. The decrease can be attributed to a variety of factors including a lack of classroom space on campus for various activities, confusing registration procedure(block system) and lack of interest in the program offerings. Luna reviewed the new after school program called Wells Student Union &Fallon Student Union. The intention is to offer new exciting activities at the Student Union with the hope that the youths like the variety of activities Minutes,—March 20,2006 Page2of3 offered. Theme activities will change from session to session. The block system type registration would be eliminated and instead participants would register in two sessions, Session I September-January and Session II January-June. Teen Enrichment Classes Luna proposes to offer leisure enrichment classes throughout the year at various City facilities with the target audience being middle and high school students. They will be fee based classes taught by independent contract instructors. Classes offered will vary from baby sitting classes, educational classes to martial arts. Teen Events Luna reviewed the current events including Dub Town Jam, Capture the Cauldron, Youth Music Showcase and March Madness. He indicated that these events are popular with the youth and the Department will continue to offer. New programs such as middle school dances, teen concerts in collaboration with the City of San Ramon & Town of Danville, and an outdoor movie at the Dublin Swim Center were suggested. These programs will be fee based to cover costs. Luna concluded with a review of how the programs would be marketed and how success would be measured. Cm. Cain asked for clarification on the 20 day pass for the Student Union program. Luna stated that it is patterned after the After School Recreation Pass Program. The pass is for those students who do not want to come everyday. The pass also gives them an option,which was not offered before for ROC. Cm. Cain asked Luna what he thought about having a teen center. Luna stated that he worked for the City of Vacaville for eleven years and built a teen center in the 90's in the community center. It was very popular for the first year. It would probably have been better if the teen center was a stand alone facility. To have a successful teen center,it needs to be run by the youth and the teens. Cm. Guarienti congratulated Luna on the Teen website. Cm. Flores felt that changing the name of a teen program to Student Union is a great idea. One of the seminars she attended at the CPRS Conference talked about knowing when to cutoff a program and revamp it and bring it back. It is a risky thing for a City to do and she is excited that Staff is taking a leap with ROC and thinks it is wonderful. Other Business Brief INFORMATIONAL ONLY Reports from Commissioners and/or Staff and Reports by Commission related to Meetings Attended at City Expense(AB1234) • Cm. Guarienti reported that he attended the February 27 Bicycle Master Plan meeting and it was well attended by the community. It is not just about bicycles, but also about trails. The consultant had wonderful maps of the existing bicycle paths and asked the community where linkage could be better. He felt that the consultant did a good job. He attended the St.Patrick's Day Festival on Saturday and there seemed to be a good crowd. Cm. Cain stated that he watched the parade on TV and was very impressed and felt that it was one of the best • parades we have had. Cm. Guarienti stated that he attended the CPRS Conference in Ontario and briefly reviewed the sessions he attended including Senior Not Now-When, Building Consensus Among Constituents and Stake Holders, People Communications,Park Standards and Play Space Index and also attended The Best of Show. Cm. Muetterties reported she also attended the CPRS Conference in Ontario, which was the second conference she has attended. The sessions she attended included State Funding Programs —Update and Outlook, What's Hot in Sacramento, Advocacy - Making Your Personal Story and Opinions Known, Private Easement Supporting Public Minutes—March 20,2006 Page 3 of 3 Open Space (instructor was a no-show), Five Mega Changes for California's Future, How Adults Learn, Wakeup Call and Trends Worth Talking About. Cm. Jones reported that he attended the St. Patrick's Parade. He complimented Staff on a great job. There were no gaps in the parade. The Girls Band from Japan was great. He looked like there were a lot more people who attended the festival this year and the vendor booths seemed busy. Cm. Flores reported that she agrees with Cm. Guarienti that the more you attend the conferences, the more you learn. She reviewed the sessions she attended including Dog Parks, De-Stress Your Life and How Adults Learn. She attended the St. Patrick's festival and also attended the lunch at the Senior Center. She felt that the children's section in the Anderson parking lot and it was way too small. Staff Report-Lowart: + Parks & Community Services Director Diane Lowart reported that she and Paul attended the CPRS Conference in Ontario to attend the Best of the Best session, which is an opportunity for all the award holders to showcase their award winning program or facility. Paul prepared a very nice display of the Dublin Senior Center. The display also included a computer simulation with a 360 degree visual of the facility. + The City Council will be holding a Budget Study Session and Goals and Objectives meeting on Wednesday, March 22 at 6:30pm. At that time they will be discussing budget direction for next year and prioritizing objectives. + The City Council approved the schematic design for the Shannon Center that was recommended by the Parks and Community Services Commission. 4 The City Council deferred taking action on a consultant services agreement for the neighborhood square in Area F development at Dublin Ranch. Staff Reports—McCreary: 4 Parks & Community Services, Manager reported that the Swim Center would open March 27 for swim registration. 4 The search for a new Recreation Coordinator is almost complete. 4 The 3rd Annual Teen Job Faire at the Dublin Senior Center will be held on April 1. + The Annual Eggstravaganza is scheduled for April 15 at Emerald Glen Park. Adjournment Being no further business,the meeting was adjourned at 8:25p.m. Respectfully submitted, Char J.Young / ` Administrative Technician APPROVED: Chairperson