Loading...
HomeMy WebLinkAbout02-13-2006 Approved PCSC Minutes • CITY OF DUBLIN PARKS AND COMMUNITY SERVICES COMMISSION MINUTES OF: MONDAY, FEBRUARY 13,2006 The meeting of the Parks and Community Services Commission was called to order at 7:00 p.m. at the Dublin Civic Center,Dublin,-California,by Chair Flores. Pledge ofAllejiiance Chair Flores led the Pledge of Allegiance. Roll Call Commissioners Present: Flores, Guarienti, Jones,Muetterties and Hart Commissioners Absent: Cain Oral Communications Albert Edge, Senior Center Advisory Committee, introduced Beth Wood, the newest member to the Senior Center Advisory Committee. Edge advised that the Senior Center Advisory Committee subcommittee have been working on the Step Out For Seniors event. The subcommittee is considering adding some changes at this year's event such as adding some sports elements to the event, serving breakfast earlier and offering healthier food options along with pancakes at breakfast. Edge advised that the Step Out For Seniors event date is May 20,2006. Approval of Minutes Chair Flores directed the Commission's attention to Page 7, Other Business, paragraph one and requested that Planning Commission be changed to Parks&Community Services Commission. ON A MOTION BY CM. JONES, SECONDED BY CM. GUARIENTI AND BY UNANIMOUS VOTE, THE COMMISSION APPROVED THE MINUTES OF JANUARY 9, 2006 AS CORRECTED. Written Communications-None Public Hearinji-None Unfinished Business 7.1 Election of Officers Parks & Community Services Director Diane Lowart advised the Commission that at the January 9, 2006 meeting, the Commission deferred taking action on election of officers as two Commissioners were absent from the meeting. As a result,the item was continued to the February 13, 2006 meeting. Lowart recommended that the Parks and Community Services Commission conduct elections for a Chairperson and Vice-Chairperson for one-year terms at this time. Chair Flores asked the Commission for nominations for election of a Chairperson for the Parks & Community Services Commission. ON A NOMINATION BY CM. GUARIENTI, SECONDED BY CM. MUETTERTIES AND BY UNANIMOUS VOTE, THE COMMISSION ELECTED SUE FLORES AS CHAIRPERSON. Chair Flores asked the Commission for nominations for election of the Vice Chairperson for the Parks & Community Services Commission. ON A NOMINATION BY CM. GUARIENTI, SECONDED BY CM. MUETTERTIES AND BY UNANIMOUS VOTE, THE COMMISSION ELECTED STEVE JONES AS VICE CHAIRPERSON. Minutes—February 13,2006 Page2of5 7.2 Committee Appointments Lowart advised the Commission that at the last meeting, the Commission also deferred taking action on all of the committee appointments with the exception of the Bicycle Master Plan steering Committee where Richard Guarienti was appointed representative and Steve Jones alternate. She reviewed the Committees for the Commission and recommended that Commission review the current committee appointments and make changes and/or appointments to the various committees as deemed necessary. Chair Flores asked if anyone had suggestions for changes to the Committee assignments. Cm. Guarienti advised that he is currently on four different committees and would like to lighten his workload if possible. .Cm. Guarienti stated that he would like to"have someone else take over the Art Committee and/or the Special Event Committee if possible. Chair Flores advised that she would be happy to take over as the representative for the Special Events Committee. ON A MOTION BY CM. GUARIENTI, SECONDED BY CM. JONES, AND BY UNANIMOUS VOTE, THE COMMISSION VOTED TO HAVE CHAIR FLORES REPLACE CM. GUARIENTI ON THE SPECIAL EVENTS COMMITTEE AND TO DELETE THE DUBLIN TRANSIT CENTER COMMITTEE. All other Committee appointments remained the same. New Business 8.1 Schematic Design for New Shannon Community Center Parks & Facilities Development Manager Herma Lichtenstein advised the Commission that the Dahlin Group presented the four conceptual plan options for the Shannon Community Center along with the Commission's recommendation to the City Council at the January 3, 2006 meeting. The Council voted to support the Commissions recommendation on Option #1 and requested that two style options (Craftsman and Mission Styles) be refined and brought back for review. The Dahlin Group has made minor revisions to the building floor plan based on further input from City Staff and the architect's sub-consultants. The architect has also prepared refined building style alternatives as well as possible color and material choices for review at the meeting. Lichtenstein introduced Gregor Markel of the Dahlin Group. Markel presented the Commission with a visual overview of the slightly revised floor plan and possible style and material choices for the exterior design of the Shannon Community Center. Markel provided visual examples of the Craftsman versus Mission Style exterior building designs. Markel advised that the main goal in choosing material for the Shannon Community Center was to try and use"LEED"certified materials as much as possible. Cm.Muetterties asked about the location of the kitchen in relation to the pre-function area. Markel advised that the idea behind this set up is to provide direct access to the kitchen for the caterers from the back area and to use the conference room to open up the pre-function area. Lowart asked Markel to explain what having a"LEED"certified building means. Markel advised that LEED stands for Leadership in Energy and Environmental Design. LEED is a global guideline used to design buildings that conserve energy, have increased durability through the use of recycled products and reduces waste. Chair Flores asked Markel if either the Craftsman or the Mission Style designs earns more"credits". Markel advised that more weight'is placed on the materials used on the building rather than the building style. For instance, if we went with the Craftsman style, we would not be able to use real exposed wood, we would have to use engineered lumber. Minutes—February 13,2006 Page 3 of 5 Cm. Jones asked how the mechanical material would be installed. Markel advised that they will be using a system which can be installed in the roof, through the duct work. Chair Flores asked if there was any public comment regarding the Shannon Community Center design. Pat Pohl, 11963 W. Vomac Road, Dublin, thanked the Commission for their invitation to tonight's meeting. Pohl advised that he lives directly behind the Shannon Community Center. Pohl provided a picture of the view from his house looking at the Shannon Community Center for the Commission's review. Pohl was unofficially appointed by his neighbors as the spokesperson for their group and asked him to attend tonight's meeting and provide feedback to the Commission. Pohl was concerned about the height of the building and air conditioning units being unsightly but since the new building design will be the same height as the existing building and the air conditioning units will be housed inside the building, he is very pleased with the schematic design presented tonight. No further comments were made by the public. Chair Flores asked the Commission to provide feedback on the revised schematic design of the Shannon Community Center and a recommendation to staff on the Commission's design style preference. Cm. Guarienti advised that he liked the changes presented tonight. Cm. Guarienti advised that although he liked the Craftsman style previously, after further consideration, he prefers the Mission style because it more closely replicates what is on site. Cm. Guarienti felt that the visual examples of the two styles shown tonight were really helpful in deciding on a style and felt the presentation was very helpful. Cm. Jones stated that he also likes the changes made and likes that,the preschool will have a buffer from noise coming from the multipurpose area. Cm. Jones likes both styles but agrees with Cm. Guarienti and prefers the Mission Style design. _ Cm.Hart stated that she likes both styles and the changes presented tonight. Cm.Muetterties stated that she prefers the mission style which more accurately reflects the history of Dublin. Chair Flores stated that she prefers the Mission style as well. ON A MOTION BY CM. JONES, SECONDED BY CM. MUETTERTIES, AND BY UNANIMOUS VOTE, THE COMMISSION RECOMMENDED APPROVAL OF THE CHANGES TO THE SCHEMATIC DESIGN AND THE MISSION STYLE FOR EXTERIOR DESIGN OF THE NEW SHANNON COMMUNITY CENTER. 8.2 Report on the Status of Open Space Lowart advised that during Fiscal Year 2004-2005 the City Council adopted a Ten Year Strategic Plan, which identified six strategies that the City should pursue during the next ten years. Strategic Goal 4A is "Establish Open Space Area in Western hills". Three objectives have been developed to accomplish this strategy: • Work with EBRPD to complete negotiations for land acquisition in the western hills for an Open Space Area. • Identify and secure sources of funding for land acquisition in the western hills for an Open Space Area. • Upon completion of land acquisition in the western hills, complete an Open Space Master Plan and appropriate CEQA documents. The adopted Fiscal Year 2005-2006 City Council Goals and Objectives ranks the first two objectives above as high priority and the third objective as medium priority. The adopted Goals and Objectives also include the following high priority objective: Minutes—February 13, 2006 Page 4 of 5 • Report on status of Open Space Plan-Progress Report. Lowart presented a PowerPoint presentation outlining the progress of open space planning in the Western Hills. Lowart asked if the Commission had any questions or comments regarding the report on the status of Open Space. No questions or comments were raised by the Commission. 8.3 Teen Website Update Recreation Supervisor Frank Luna advised the Commission that for Fiscal Year 2005-2006, the City Council adopted a high priority objective to develop and implement a teen website to promote activities, services and programs for Dublin teens. Staff has been working with the Youth Advisory Committee on the development of the website since October. In November twenty three Requests for Proposal for teen website design were sent to local website design firms. Two proposals were received. A subcommittee of the YAC and Staff recommended MatchPoint Graphics as the website designer. Luna advised that subcommittee has been meeting to provide content to the web designer and suggested that dubtownteens.com could be the possible domain name. The target date for the website to go live is March 17th.. Committee Members plan to advertise the launching of the website at the City's St. Patrick's Day Festival. Committee Members plan to have t-shirts, pens, magnets, with the website address available for community members at the Festival. Committee Members will market and advertise at the local Middle Schools and Dublin High School throughout the year. Also, the website will be advertised in the Parks and Community Services Activity Guide on a quarterly basis. Luna and Youth Advisory Committee Member Morgan King Jr. presented a visual overview and handouts to Commission on the design and framework for the home page and the general design and framework for the sub. pages. The website will also include a biography and picture of each of the Youth Advisory Committee Members. Luna advised that staff will be closely monitoring information on the website to ensure everyone's security. All emails sent to the site will be routed through staff before they are distributed for response. Luna asked if the Commission had any questions or comments regarding the teen website. Chair Flores asked that there not be too much personal information given out in the biographies and that no personal contact information be displayed to ensure safety. Chair Flores also wants make sure that staff closely monitors the job listing section to ensure that the jobs posted are 100% legitimate. Cm. Guarienti advised that he felt that this new website was a great service to the youth community and felt staff. did a good job in putting this site together. Other Business Brief INFORMATIONAL ONLY Reports from Parks & Community Services Commissioners and/or Staff *Cm. Guarienti advised that the Bicycle Master Plan meeting scheduled for February 2, 2006 has been rescheduled to February 22, 2006, which he will attend. Cm. Guarienti thanked Lowart for the work she did to provide Commission with an update on the Open Space Master Plan tonight. Cm. Guarienti is looking forward to some day extending the Martin Creek trail. *Cm. Muetterties advised that she and Cm. Guarienti recently attended the first Art Selection Committee meeting for Bray Commons to review procedures, etc. Cm. Muetterties thought that it would be an excellent idea to have one of the teen website pages list community group activities and projects youth are currently working on the community. *Chair Flores advised that she lives in the area discussed tonight regarding Open Space and enjoys the natural wildlife habitat in the area. Lowart advised that the good news is that this area is not scheduled for any development and will remain either visual or accessible Open Space. Any large scale development plans for this area would have to go to the voters for approval. Minutes—February 13, 2006 Page 5 of 5 *Lowart displayed the 2006 St. Patrick's Festival poster for their review. Posters will start being distributed next week. *Parks and Community Services Manager Paul McCreary advised the Commission that the pool was due to open for the high school swim team practice but the pump went out this week. One has been ordered and should be installed by Wednesday, February 22. McCreary advised that the Spring Activity Guide has just been released to the public and has a lot of great activities for the public. Adjournment Being no further business,the meeting was adjourned at 8:15 PM. • Respectfully submitted, C A4LtuLi—ht,e2:Aj4__, Christie Marks Senior Office Assistant APPROVED: l • , ..) Chairper•on •