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HomeMy WebLinkAbout11-19-2007 Approved PCSC Minutes ` „ CITY OF DUBL'IN - PARKS AND COMMUNITY:SERVICES COMMISSION MINUTES:OF November 19 ,2007 ' The November 19,2007 meeting of the Parks & Community Services Commission was called to order at 7:02 p.m. at the Dublin Civic Center,Dublin, California,by Chairperson Flores. PLEDGE OF ALLEGIANCE Chairperson Flores led the Pledge of Allegiance. - ROLL CALL • Commissioners Present: Flores, Muetterties,Guarienti, and Lorenzo Commissioners Absent: Jones and Elias ORAL COMMUNICATIONS 3.1 BRIEF INFORMATIONAL ONLY REPORTS FROM SENIOR CENTER AND YOUTH ADVISORY COMMITTEES Senior Center Advisory Committee Ms. Diane Bonetti reported that at the last Committee meeting there was a presentation by the Alameda County Area Agency on Aging. The agency is developing a needs assessment as part of a four year schedule. The Agency would like the Senior Center to be represented during the upcoming needs assessment. Ms. Bonetti also reported that the Committee has been discussing potential goals and objectives for the,Senior Center. There has been discussion about establishing a buddy program intended to provide companionship to isolated persons. The Committee would also like to create a community bulletin:board for people to volunteer their services to seniors such as handymen, accountants,nurses, etc. The Committee is also discussing,weekend programs for seniors, such as old time movie shows. She reported that the Senior Center Holiday Dessert Party and Dance will be held on December 12, 2007. She stated that as of October 1, 2007, she was appointed to the Board of Directors for the Dublin Senior Foundation. She further stated that the Foundation would like to have an open house for the new Donor Recognition Wall that will soon be in place. Youth Advisory Committee Cm. Gabriella Lorenzo reported that the Committee discussed the new teen sports-related tournaments and the success of the Capture the Cauldron event. 3.2 PUBLIC COMMENTS -None . APPROVAL OF MINUTES—OCTOBER 15, 2007 On a motion by Cm. Muetterties, seconded by Cm. Guarienti, with Cm. Jones and Cm. Elias absent, and by a vote of 4-0-0,the Commission voted to approve the minutes of October 15, 2007 as submitted. P&CSC Minutes—November 19,2007 Page2of4 WRITTEN COMMUNICATIONS—None PUBLIC HEARING—None UNFINISHED BUSINESS 7.1 SHANNON COMMUNITY CENTER—PUBLIC ART Mr. John Hartnett, Heritage & Cultural Arts Supervisor, presented the specifics of the project as outlined in the Staff Report. Cm. Guarienti asked if there were any plans to recycle the lumber from the demolished building. Ms. Herma Lichtenstein, Parks &. Facilities Development Manager, stated that Staff is working with the architect on opportunities to use the wood for pre-designed or custom furniture pieces. Cm. Muetterties commented that the artists chosen for the public art really understood the overall concept of the building. She stated that the artists were flexible and easy to work with. Cm. Guarienti commented that he agrees with the selection of art pieces. On motion by Cm. Guarienti, seconded by Cm. Lorenzo, with Cm. Elias and Cm. Jones absent, and by a vote of 4-0-0, the Commission voted to recommend the selected artwork designs to the City Council. NEW BUSINESS 8.1 NEW TEEN SPORTS-RELATED TOURNAMENTS Mr. Richard Jochner, Recreation Supervisor; and Mr. Robert Beasley, Recreation Coordinator, presented the specifics of the item as outlined in the Staff Report. The Commissioners did not have any questions and expressed delight with the proposed events. 8.2 ST. PATRICK'S DAY 2008—PARADE ROUTE Ms. Lorri Polon,Recreation Coordinator,presented the specifics of the item as outlined in the Staff Report. Cm. Lorenzo stated that Options A and B seem most logical. Cm. Muetterties stated that she likes the idea of the Parade starting one place and ending in another. She asked if Option B offers less congestion than the Option which was used last year. Ms. Polon explained that locating the Pancake Breakfast and Festival in different locations should help alleviate the type of congestion that was experienced last year. Cm. Muetterties asked if there were any concerns about the Parade starting and ending in different locations. Ms. Polon stated that very few parades start and end in same location; however, as long as participants are aware of the start and end locations, everything should be fine. P&CSC Minutes—November 19,2007 Page 3 of 4 Cm. Guarienti stated that Option A is the best because it offers the least amount of negative impacts to traffic and safety. He stated that another pro to Option A is that since the Parade and Festival are at different locations, the dogs that are in the Parade do not end up at the Festival around the food areas. Chair Flores stated that she likes Option A as well. She stated that last year, the waiting times for the shuttles were very frustrating. Ms. Diane Lowart, Parks & Community Services Director, stated that offering shuttle service presents various challenges in trying to meet the expectations of all Parade participants. Chair Flores stated that if the Parade starts and ends at the same location, the need for shuttles may be less because many participants will park their cars near the start and/or end location. Mr. Paul McCreary, Parks & Community Services Manager, stated that the City would heavily promote parking near Clark Avenue, which is between the Parade and Festival locations. On a motion by Cm. Muetterties, seconded by Cm. Lorenzo, with Cm. Elias and Cm. Jones absent, and by a vote of 4-0-0,the Commission voted to recommend Option A to City Council as the preferred parade route. 8.3 2008 ST. PATRICK'S DAY POSTER ARTWORK Ms. Lorri Polon,Recreation Coordinator,presented the specifics of the item as outlined in the Staff Report. Cm. Guarienti stated that he prefers Option 1 because of the information is easy to read and understand, and the highlights of the celebration stand-out. Cm. Lorenzo stated that the artwork of Option 3 is eye-catching and appealing. Chair Flores stated that she likes the way the information is presented in Option 1, but prefers the artwork and font of Option 3. She stated that she would like to see more attention brought to the `25th Annual' on the posters. After further discussion, the Commission agreed that Option 3 with font, wording, information, and spacing similar to Option 1 would be the preferred artwork. On a motion by Cm. Muetterties, seconded by Cm. Lorenzo, with Cm. Elias and Cm. Jones absent, and by a vote of 4-0-0, the Commission voted to recommend the artwork of Option 3, with the font, wording, information, and layout similar to Option 1. 8.4 PROPOSED HOMEWORK HUB PROGRAM PARTNERSHIP WITH DUBLIN UNIFIED SCHOOL DISTRICT Mr: Paul McCreary, Parks & Community Services Manager, presented the specifics of the item as outlined in the Staff Report. Chair Flores asked if the program would be expected to receive better attendance due,to its location on school campuses, and Mr. McCreary said yes. Cm. Lorenzo and Cm. Guarienti agreed that it is a good idea to have the program at schools because it is more convenient and would most likely result in better attendance. The Commissioners expressed delight with the program. P&CSC Minutes—November 19, 2007 Page 4 of 4 OTHER BUSINESS 9.1 BRIEF INFORMATION ONLY REPORTS FROM PARKS 8& COMMUNITY SERVICES COMMISSIONERS AND/OR STAFF Cm. Guarienti complimented Staff on the Staff Reports prepared for the meeting. He stated that the well written Staff Reports were succinct, to the point, and easy to understand. Cm. Guarienti stated that ESSNAY Studios shows silent films every Saturday night. He further stated that all members of the Council, Commission, and Staff, etc. are welcome to join the Trail Trekkers on walks and hikes. Cm. Lorenzo stated that she is working on a Citywide go-green initiative program. Ms. Diane Lowart reported on upcoming holiday activities.. She further reported on: • CPRS Conference in February 2008; • Parks & Community Services related City Council Agenda items for November 20, 2007; • Shannon Center construction status; • Sorrento Square, Devaney Square, and Passatempo Park; and • Fallon Sports Park. Mr. Paul McCreary reported that the Senior Advisory Committee created a new vision statement at its last meeting. He stated that the Senior Center has a Nintendo WIT system that has proven to be quite popular at the Center. ADJOURNMENT Being no further business,the meeting was adjourned at 8:13 p.m. Respectfully submitted, CY-114140=F Rhonda Franklin Administrative Technician APP',i -ED: 4. Chairpers:\,