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Home My WebLink About4.01 Approve 06-21-2016 Minutes STAFF REPORT CITY COUNCIL DATE:July 19, 2016 TO: Honorable Mayor and City Councilmembers FROM: Christopher L. Foss, City Manager SUBJECT: Minutes of the June 21, 2016 Regular City Council Meeting Prepared by: Caroline P. Soto EXECUTIVE SUMMARY: The City Council will consider approval of the minutes of the June 21, 2016 Regular City Council meeting. STAFF RECOMMENDATION: Staff recommends that the City Council approve the minutes of the June 21, 2016 Regular City Council meeting. FINANCIAL IMPACT: None. DESCRIPTION: The City Council will consider approval of the minutes of the June 21, 2016 Regular City Council meeting. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Draft Minutes of the June 21, 2016 Regular City Council Meeting 11 Page of MINUTES OF THE CITY COUNCIL OF THE CITY OF DUBLIN REGULAR MEETING –JUNE 21, 2016 CLOSED SESSION A closed session was held at 6:30 p.m., regarding: I. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9: 1 case Facts and circumstances: Letter from Bill Speir, dated February 16, 2016 II. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: 1 case A regular meeting of the Dublin City Council was held on Tuesday, June 21, 2016, in the City Council Chambers of the Dublin Civic Center. The meeting was called to order at 7:03 p.m., by Mayor Pro Tem Gupta. ROLL CALL PRESENT: Councilmembers Biddle, Hart, Wehrenberg, and Mayor Pro Tem Gupta ABSENT: Mayor Haubert PLEDGE OF ALLEGIANCE The pledge of allegiance to the flag was recited by the City Council, Staff and those present. REPORT ON CLOSED SESSION ACTION There was no reportable action. DUBLIN CITY COUNCIL MINUTES 1 VOLUME 35 REGULAR MEETING JUNE 21, 2016 ORAL COMMUNICATIONS Alameda County Waste Management Authority Reusable Bag Ordinance Expansion – Review of Draft Ordinance 8:49 p.m. 3.1 The City Council received the report. Acceptance of Gift from the Dublin Senior Center Foundation 7:04 p.m. 3.2 On motion of Cm. Hart seconded by Cm. Biddle and by unanimous vote (Mayor Haubert absent), the City Council formally accepted the gifts. Public Comments 7:08 p.m. 3.3 There were no public comments. CONSENT CALENDAR 7:09 p.m. Items 4.1 through 4.16 Mayor Pro Tem pulled Item 4.15 for further discussion. On motion of Cm. Hart, seconded by Cm. Biddle and by unanimous vote (Mayor Haubert absent), the City Council took the following actions: Approved (4.1) the minutes of the June 7, 2016 Regular City Council meeting. DUBLIN CITY COUNCIL MINUTES 2 VOLUME 35 REGULAR MEETING JUNE 21, 2016 Continued (4.2) by motion, as required by Government Code Section 8630(c), which states that the City Council shall review the need for continuing a local emergency at least once every 30 days until the governing body terminates the local emergency, the State of Emergency that was declared on March 18, 2014, based on the fact that the extreme drought conditions continue to exist within both the State of California and City of Dublin, and the threat to the safety and welfare of Dublin residents remains. Received (4.3) the notice of pending decision on Final Map for Tract 8250, Dublin Ranch Subarea 3 Phase 2. Adopted (4.4) RESOLUTION NO. 103 - 16 AMENDING THE COMMERCIAL FAÇADE IMPROVEMENT GRANT PROGRAM Adopted (4.5) RESOLUTION NO. 104 - 16 APPROVING AN AGREEMENT WITH COUNTY OF ALAMEDA FOR ADDITIONAL LIBRARY SERVICES FOR FISCAL YEAR 2016-2017 Adopted (4.6) RESOLUTION NO. 105 - 16 APPROVING THE PLANS AND SPECIFICATIONS, WAIVING A MINOR BID IRREGULARITY, AND AWARDING A CONTRACT FOR PROJECT NO. ST5016 TO O’GRADY PAVING, INC. FOR THE TASSAJARA ROAD OVERLAY PROJECT and approved the budget change. Waived (4.7) the reading and adopted ORDINANCE NO. 67 - 16 APPROVING A PLANNED DEVELOPMENT REZONE WITH A RELATED STAGE 1 AND STAGE 2 DEVELOPMENT PLAN FOR SCHAEFER RANCH UNIT 3 DUBLIN CITY COUNCIL MINUTES 3 VOLUME 35 REGULAR MEETING JUNE 21, 2016 Adopted (4.8) RESOLUTION NO. 106 - 16 APPROVING CONSULTING SERVICES AGREEMENTS WITH BSK ASSOCIATES; CONSOLIDATED ENGINEERING LABRATORIES; ENGEO; GEOCON; ASSOCIATED ENGINEERING CONSULTANTS; CALTROP; CSG CONSULTANTS; HILL INTERNATIONAL; S&C ENGINEERS; SWINERTON MANAGEMENT & CONSULTING; VALI COOPER & ASSOCIATES; CAL ENGINEERING & GEOLOGY; COTTON, SHIRES & ASSOCIATES; GEOSPHERE CONSULTANTS FOR ON-CALL ENGINEERING SERVICES Adopted (4.9) RESOLUTION NO. 107 - 16 APPROVING A TASK ORDER WITH PAKPOUR CONSULTING GROUP, INC. FOR PROJECT MANAGEMENT SERVICES Adopted (4.10) RESOLUTION NO. 108 - 16 APPROVING AMENDMENT TO AGREEMENT WITH PEELLE TECHNOLOGIES FOR IMAGING AND SCANNING SERVICES RELATED TO CITY RECORDS Adopted (4.11) RESOLUTION NO. 109 - 16 APPROVING AN AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF DUBLIN AND SURF 2 SNOW ENVIRONMENTAL RESOURCE MANAGEMENT, INC. Adopted (4.12) RESOLUTION NO. 110 - 16 APPROVING THE AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF DUBLIN AND DAHLIN GROUP FOR ADDITIONAL SERVICES FOR THE EMERALD GLEN RECREATION AND AQUATIC COMPLEX (CIP NO. PK0105) Received (4.13) the Payment Issuance and Electronic Funds Transfers Report. DUBLIN CITY COUNCIL MINUTES 4 VOLUME 35 REGULAR MEETING JUNE 21, 2016 Adopted (4.14) RESOLUTION NO. 111 - 16 ADOPTING AN ANNUAL UPDATE TO THE MASTER FEE SCHEDULE FOR SERVICES PROVIDED BY THE CITY AND APPROVING THE REVISED PRICING POLICY FOR PARKS AND COMMUNITY SERVICES Adopted (4.16) RESOLUTION NO. 112 - 16 APPROVING THE AMENDMENT TO THE AGREEMENT WITH ALL CITY MANAGEMENT SERVICES, INC. FOR THE PROVISION OF CROSSING GUARD SERVICES FOR FISCAL YEAR 2016-2017 Mayor Pro Tem Gupta pulled Item 4.15, Notice of Review of Conflict of Interest Code, for further discussion. On motion of Mayor Pro Tem Gupta, seconded by Cm. Hart and by unanimous vote (Mayor Haubert absent), the City Council directed Staff to complete a more in-depth review of the City’s Conflict of Interest Code. WRITTEN COMMUNICATIONS – None. PUBLIC HEARINGS Citywide Street Lighting Maintenance Assessment District 83-1; Landscaping and Lighting Maintenance Assessment District 83-2; Landscaping and Lighting Maintenance Assessment District 86-1; Landscaping and Lighting Maintenance Assessment District 97-1; And Street Lighting Maintenance Assessment District 99-1 7:13 p.m. 6.1 Mayor Pro Tem Gupta opened the five public hearings. No comments were received at this time. DUBLIN CITY COUNCIL MINUTES 5 VOLUME 35 REGULAR MEETING JUNE 21, 2016 Mayor Pro Tem Gupta closed the public hearing. On motion of Cm. Hart, seconded by Cm. Biddle and by unanimous vote (Mayor Haubert absent), the City Council adopted RESOLUTION NO. 113 – 16 APPROVING THE ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT, AND ORDERING LEVY OF ASSESSMENT CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 1983-1 RESOLUTION NO. 114 - 16 APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT, AND ORDERING LEVY OF ASSESSMENT CITY OF DUBLIN LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 1983-2 (TRACT 4719) RESOLUTION NO. 115 - 16 APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT, AND ORDERING LEVY OF ASSESSMENT CITY OF DUBLIN LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 1986-1 (VILLAGES AT WILLOW CREEK) RESOLUTION NO. 116 - 16 APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT, AND ORDERING LEVY OF ASSESSMENT CITY OF DUBLIN LANDSCAPING MAINTENANCE ASSESSMENT DISTRICT 97-1 (SANTA RITA AREA) RESOLUTION NO. 117 - 16 APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT, AND ORDERING LEVY OF ASSESSMENT CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 1999-1 (DUBLIN RANCH AND TRACTS 7067, 7586, 8024, 8073, 8074) DUBLIN CITY COUNCIL MINUTES 6 VOLUME 35 REGULAR MEETING JUNE 21, 2016 UNFINISHED BUSINESS Authorization of Staff to Purchase and Install Fixed and Mobile License Plate Reader Technology and Waive the Competitive Bidding Process 7:37 p.m. 7.1 Mike McGee provided information on this item. On motion of Cm. Hart, seconded by Cm. Wehrenberg and by unanimous vote (Mayor Haubert absent), the City Council adopted RESOLUTION NO. 118 – 16 AUTHORIZING STAFF TO WAIVE THE COMPETITIVE BIDDING PROCESS AND PROCURE AND INSTALL FIXED AND MOBILE LICENSE PLATE READER TECHNOLOGY FROM VIGILANT SOLUTIONS and approved the budget change to allocate the funds necessary to make the purchase, and asked that Staff return with an update. Request from Dublin Unified School District to Waive Certain Conditions in Ground Lease Option for the Jordan Ranch School/Park Site 7:29 p.m. 7.2 Dr. Stephen Hanke, Dublin Unified School District Superintendent, provided public comment on this item. By consensus, the City Council directed Staff to move forward with the Dublin Unified School District’s request that the City waive (or a portion thereof) two of the conditions due to the planned phasing of the project, and authorized the City Manager to confirm in writing the conditions that would be applied. NEW BUSINESS Special Designations of General Fund Reserves for Fiscal Year 2015-16 7:59 p.m. 8.1 DUBLIN CITY COUNCIL MINUTES 7 VOLUME 35 REGULAR MEETING JUNE 21, 2016 On motion of Cm. Hart, seconded by Cm. Biddle and by unanimous vote (Mayor Haubert absent), the City Council adopted RESOLUTION NO. 119 - 16 AUTHORIZING A SPECIAL DESIGNATION OF GENERAL FUND RESERVES FOR FISCAL YEAR 2015-1 6 and directed Staff to move $1,000,000 from the Affordable Housing fund to the Economic Development fund, with another $1,000,000 to be moved at a later date. Agreement to Pre-Fund Fire OPEB Liability and Direction on City Unfunded Liabilities Related to Retirement 8:23 p.m. 8.2 On motion of Cm. Hart, seconded by Cm. Biddle and by unanimous vote (Mayor Haubert absent), the City Council adopted RESOLUTION NO. 120 - 16 APPROVING THE AGREEMENT REGARDING PRE-FUNDING OF OPEB LIABILITY BETWEEN ALAMEDA COUNTY FIRE DEPARTMENT AND CITY OF DUBLIN and directed Staff to target 80% as the minimum funded status, and lump sum contributions in Fiscal Year 2015-16. Discussion Regarding Communications Efforts Regarding Development and Update to the Website and Social Media Policy 9:07 p.m. 8.3 On motion of Cm. Hart, seconded by Cm. Wehrenberg and by unanimous vote (Mayor Haubert absent), the City Council directed Staff adopted RESOLUTION NO. 121 - 16 UPDATING THE CITY'S WEBSITE AND SOCIAL MEDIA POLICY DUBLIN CITY COUNCIL MINUTES 8 VOLUME 35 REGULAR MEETING JUNE 21, 2016 Discussion Regarding a Ballot Measure Amending Term Limits for Councilmembers 9:32 p.m. 8.4 By consensus, the City Council agreed to table this discussion until next year. OTHER BUSINESS 9:40 p.m. 9. By consensus, the City Council directed Staff to review the potential for a Dublin Police Facebook page; return with a report at the end of the Farmers’ Market season; and deploy maximum enforcement of illegal fireworks. ADJOURNMENT 10.1 There being no further business to come before the City Council, the meeting was adjourned at 9:58 p.m. in memory of Staff Sgt. Sean Diamond and our fallen troops. Minutes prepared by Caroline P. Soto, City Clerk/Records Manager. _________________________________ Mayor ATTEST: ___________________________ City Clerk DUBLIN CITY COUNCIL MINUTES 9 VOLUME 35 REGULAR MEETING JUNE 21, 2016