HomeMy WebLinkAbout4.10 Crossing Guard Services
STAFF REPORT
CITY COUNCIL
DATE:July 19, 2016
TO:
Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Resolution Amending the Resolution Approving an Agreement with All City
Management Services
Prepared by: Nate Schmidt, Lieutenant
EXECUTIVE SUMMARY:
The City Council will consider amending the resolution approving an agreement with All
City Management Services for crossing guard services, to specify that the not-to-exceed
compensation for Fiscal Year 2015-2016 be determined during the City’s budget
process without the need for City Council approval of a contract amendment. This
action will bring the resolution in line with the language in the existing agreement.
STAFF RECOMMENDATION:
Resolution
Staff recommends that the City Council adopt the Approving an
Amendment to Resolution No. 63-14.
FINANCIAL IMPACT:
Crossing guard services for Fiscal Year 2015-2016 was $133,928.82. This is an
increase from $122,582.64 as stated on Resolution 63-14 due to the addition of Amador
Elementary School in the fall of 2015. Sufficient funding was included in the Fiscal Year
2015-2016 operating budget to cover the contract.
DESCRIPTION:
The City contracts with All City Management Services, Inc. (ACMS) provides a variety of
traffic and safety-related services including crossing guard services, parking
enforcement, and traffic control to public agencies.
On May 20, 2014, the City Council adopted Resolution 63-14 (Attachment 1) approving
a two-year amendment to the Agreement which expired on June 30, 2016. This
Agreement was amended on June 21, 2016 by the City Council, extending the
Agreement term to June 30, 2017.
The cost to provide crossing guards at 11 locations for Fiscal Year 2015-2016 was
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$133,928.82. This accounted for the addition of the Amador Elementary school site and
was more than the original not-to-exceed amount of $122,582.64 as stated on
Resolution 63-14 (adopted in 2014). This number is based on 7,991 hours of contract
service at the rate of $16.76 per hour.
The attached resolution amends Resolution 63-14 (Attachment 2) to match the
provisions in the Agreement, and removes the not-to-exceed amount of $122,582.64.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
None.
ATTACHMENTS:
1. Reso 63-14 Crossing Guard Services
2. Resolution Amending Resolution 63-14
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Page of
RESOLUTION NO. 63 - 14
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING THE AMENDMENT TO THE AGREEMENT WITH ALL CITY MANAGEMENT
SERVICES, INC. FOR THE PROVISION OF CROSSING GUARD SERVICES
FOR FISCAL YEAR 2014-2015 AND FISCAL YEAR 2015-2016
WHEREAS, the City of Dublin uses adult crossing guards to ensure the safety of
schoolchildren crossing streets; and
WHEREAS, the City of Dublin wishes to continue to contract with the firm All City
Management Services, Inc. to provide crossing guard services for Fiscal Year 2014-2015 and
Fiscal Year 2015-2016.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
approves the amendment to the agreement (attached hereto as Exhibit A) with All City
Management Services, Inc. for the provision of crossing guard services within the City of Dublin,
in an amount not to exceed $122,582.64 for each Fiscal Year.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
amendment to the agreement.
PASSED, APPROVED AND ADOPTED this 20th
day of May, 2014, by the following vote:
AYES: Councilmembers Biddle, Gupta, Hart, Haubert, and Mayor Sbranti
NOES: None
ABSENT: None
ABSTAIN: None
IIJJ
Mayor
ATTEST:
a‘. 1,42 C
City Clerk
Reso No.63-14,Adopted 5-20-14, Item 4.5 Page 1 of 1
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ALI (C!S S LS I AcGIE VJ EI V I 51R CI
Amendment to Agreement between
All City Management Services,Inc.and the City of Dublin
for providing School Crossing Guard Services
The City of Dublin hereinafter referred to as the "City", and All City Management Services,
Inc., located at 10440 Pioneer Blvd., Suite 5, Santa Fe Springs, CA 90670, hereinafter referred
to as the "Contractor", mutually agree to amend the existing Agreement entered into on July 1,
1995 as follows:
1. Item#1 The City and the Contractor agree to extend the term of this Agreement
for the 2014-2015 and 2015-2016 fiscal years beginning July 1, 2014
through June 30,2016.
2. Item #17 The City agrees to pay Contractor for services rendered pursuant to the
Agreement the sum of Sixteen Dollars and Seventy-Six Cents, ($16.76)
per hour of guard service provided.
Except as provided for in Item #1 and Item #17, all other terms and conditions of the original
Agreement and Amendments thereto between the City and the Contractor remain in effect.
City of Dublin All City Management Services,Inc.
By L....1., la
Signature Demetra arwell, Corporate Secretary
Print Name and Title
Date Date April 24, 2014
ATTEST
By
Signature
Print Name and Title
Date
RESOLUTION NO. XX - 16
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
* * * * * * * * * * *
APPROVING AN AMENDMENT TO RESOLUTION 63-14
WHEREAS,
the City of Dublin (“City”), State of California, entered into an Agreement with
All City Management Services (“Consultant”) on May 20, 2014, to provide crossing guard
services, for an amount not to exceed $122,582.64 and an expiration date of June 30, 2016;
and
WHEREAS,
a crossing guard was added in Fiscal Year 2015-16 related to the opening of
Amador Elementary School and was included in the Fiscal Year 2015-16 budget;
WHEREAS,
Resolution 63-14 included language on the not to exceed amount for both Fiscal
Years 2014-15 and 2015-16; and
WHEREAS,
the City desires to remove the not to exceed amount of $122,582.64 from the
Resolution in order to reflect the addition of the school site in Fiscal Year 2015-16.
NOW, THEREFORE, BE IT RESOLVED
that the City Council of the City of Dublin does
hereby amend Resolution 63-14, removing the not to exceed amount of $122,582.64.
th
PASSED, APPROVED AND ADOPTED
this 19 day of July, 2016, by the following vote:
AYES
:
NOES
:
ABSENT
:
ABSTAIN
:
______________________________
Mayor
ATTEST
:
_________________________________
City Clerk
ATTACHMENT 2