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HomeMy WebLinkAbout12-11-1983 PCSC Minutes PARK AND RECREATION COMMISSION MEETING MINUTES December 13 , 1983 A regular meeting of the City of Dublin Parks and Recreation Commission was held on December 13 , 1983 . The meeting was called to order at 7 : 35 p.m. by Chairman Zika. ROLL CALL - Chairman Zika called the roll with all memebers being present. APPROVAL OF MINUTES - The approval of the minutes of the meeting __ of November 22 , 1983 was moved by Commissioner McCormick and seconded by Commissioner Schmitt. OLD ST. RAYMOND ' S CHURCH The discussion of the Old St. Raymond' s Church property was continued from the meeing on November 22 , 1983 , to allow input from representatives of the Amador Livermore Valley Historical Society, (ALVHS) the current owners of the church property. Mr. Alan Campbell, President of ALVHS explained the group ' s interest in restoring the property. He indicated that the title to the property was held in a trust and ALVHS wanted it maintained as a historical monument in the public interest. Mr. Campbell indicated that they did not have a specific proposal, however, they are considering some sort of a long term lease arrangement with any group which would like to assist in restoring and maintaining the site. A lease for approximately 20 years at $1 . 00 per year is presently envisioned. Commissioner McCormick questioned whether a lease might include an option to purchase the property. Mr. Campbell indicated that the only option likely to be included would be an option to renew. Chairman Zika inquired as to the conditions which may be included in a lease. Mr. Campbell indicated that the deed would not allow the property to be used for religious purposes . He also indicated that they would not want to see it used as a regular meeting room. There was some discussion as to the restrictions placed on the deed and the opportunity to change them. Ms . Dagmaor Fulton, Vice president of ALVHS indicated that this had been tried in the past and the Catholic Church was not receptive to a change in the conditions . Commissioner Donnell, questioned whether ALVHS had any estimates for the cost of retoration. Ms . Fulton indicated that they are doing research and do not have an estimate . Commissioner Schmitt inquired as to the amount of funds placed in the trust for the restoration. Mr. Campbell responded that it was between $5 , 000-$10 , 000 . The Society is currently trying to determine the exact amount. He stated that the society had expended funds in the past which were not charged to those funds and they were in the process making the adjustments . There was some discussion as to the desire to have city ownership. The representatives of ALVHS indicated that they saw it as something that should be preserved for the entire Valley. Commissioner Donnell questioned whether a 99 year lease might be a possibility. Mr . Campbell stated that he had no specific proposal and he would have to investigate the legal aspects . Commissioner McCormick suggested that ALVHS draft a proposed lease so the city could determine what was being offered. It was Mr. Campbell ' s opinion that it was too early to do this and they would want to have further discussions . Commissioner Donnell questioned whether the funds in the trust would be available to a group who leased the property. Mr. Campblell indicated that the money collected would be expended on the restoration. a . In continuing the discussion, Chairman Zika stated his concern with whether it would be appropriate to spend funds on a building, which would not be owned by the City. Commissioner McCormick questioned whether the City. Manager had received any information from the City Attorney. Mr. Ambrose explained that if tl'e building were condemned/ the City would have to pay fair market value. He indicated that the City Attorney would need additional information and would need to examine the deed. Commissioner Schmitt made a motion that the Commission request the City Attorney to investigate legal remedies . The motion was seconded by Commissioner Hernandez and unanimously carried. Chairman Zika questioned Commissioner McCormick regarding information from Dublin Historical Preservation Society. Commissioner McCormick indicated that he had contacted some members on an informal basis, however, their December meeting had been cancelled. He will be presenting the issue to them at their January meeting. COMMUNITY - ST. PATRICK' S DAY CELEBRATION The Commission discussed the list of potential groups to be invited to a meeting intended to determine interest in a community celebration. The following groups were added to the list: PTA organizations, Adult Softball, Ice Skating Group, Schools including Valley Christian Center, Junior Chamber, Boy Scouts, Girl Scouts, Bluebirds, 4-H, Murray Advisory Council, Churches, DSRSD, a horseless carriage group and a bicycle club. The groups will be invited to the next meeting to discuss possible activities for a community- wide celebration. Mr. Pete Snyder also addressed the Commission on the Lions Club activities for St. Patrick' s Day. The Lions Club is attempting to organize a parade on March 17 , 1984 . They have also secured the use of Shannon Center and are planning a day long celebration including food, refreshments, and entertainment. Mr. Snyder requested the Commissions support of this project, as a great deal of time has been devoted to the planning stage . Commissioner Schmitt mentioned that there has been previous discussions about the possibility of having a week long event. Given the Lions Club activities on Saturday and the Chamber of Commerce event on Friday night, it was suggested that whatever • activities the Commission helped to coordinate not conflict with those already planned. COMMISSION MEETING DATE The City Manager reported to the Commission that the meeting room at Homestead Savings was only available on the 3rd or 4th Tuesday. The consensus of the Commission Members was that the 3rd Tuesday was preferred. This was established as the regular meeting date. GOALS AND OBJECTIVES At the previous meeting the Commissioners briefly discussed goals and objectives . Chairman Zika expressed an interest in having realistic objectives . The discussion resulted in identifying the following goals : a. Resolving or Acquiring Old St. Raymonds Church b. Creation of a list of Community Resources c . Monitor and provide input on the Recreation Director recruitment. d. Coordinate a Community Celebration e. Monitor the acquisition of Kolb Park f . Investigate opportunities to examine other recreational programs with the final product being a long term plan. g. Investigate the opportunity for the City to acquire the lease of Shannon Center. A motion was made by Commissioner McCormick and seconded by Commissioner Donnell and unanimouly approved to correspond with the City Council regarding the City' s interest in acquiring the lease of the Shannon Center and the role of the Recreation Commission in that process . STATUS REPORT ON FALLON/KOLB PARK SITE The City Manager reported that the City Council conducted a working session on the General Plan, which designates long term needs of the city. The Council designated two 5 acre neighborhood parks, one at the Fallon Site and one at Frederiksen. Mr. Ambrose indicated that the City' s intent has been discussed with the School Closure Committee . Also, the City Council adopted a resolution to qualify the City under the provisions of the Naylor bill . This resolution included a plan for the acquisition of surplus school property for park and recreation purposes . Chairman Zika questioned how large a 5 acre site might be. The City Manager indicated that the entire Fallon property is approximately 14 acres . Mr. Ambrose emphasized that the City Council has difficulties determining exactly what may be purchased, until the School District specifies their intentions . Murray School District Board Member, Beth Howard, was in attendance and addressed this item. She indicated that a complete report would go to the School Board in January, recommending that the property only be offered on a lease basis . Board Member Hoard indicated that the School Closure Committee felt that the coinmun'ity did not want the property sold for residential development and that they wanted it maintained as it is currently being used. The City Manager also noted that at the General Plan meeting a representative of Valley Christian Center expressed an interest in acquiring the Fallon School property. Mr. Ambrose indicated that any future developments would require information from the school district and the Commission members would be kept informed. STATUS REPORT ON RECREATION DIRECTOR RECRUITMENT The City Manager indicated that the input provided by the Recreation Commission was included in the item presented to the City Council. The City Manager indicated that a time frame for the recruitment will be presented at the meeting on January 17 , 1984 . There being no further business the meeting was adjurned at 9 :35 p.m. Respectfully submitted, Richard C. Ambrose City Manager RCA:lc