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HomeMy WebLinkAbout09-11-1984 Approved PCSC Minutes PARK AND RECREATION COMMISSION MEETING September 11, 1984 The regular meeting of the City of Dublin Park and Recreation Commission was held on September 11, 1984 . The meeting was called to order at 7 : 35 p.m. , by Chairman Zika, at the Shannon Community Center, Dublin, California. Roll Call Present: Commissioner Donnell, Hernandez, Ovlen, Schmitt and Zika. Approval of Minutes It was moved by Commissioner Donnell and seconded by Commissioner Hernandez that the minutes of the August 14 , 1984 meeting be approved as submitted. Approved. Summer Recreation Program Evaluation Gaylynn updated the Commission on the Summer Program. Her overall feelings were that specialized enrichment programs can be offered on a self-supporting fee basis . In designing next Summer ' s day camp program, several options need to be considered to make it a more affordable program. The fee could be reduced by not offering weekly field trips which mandate expensive chartered buses . The fee could be reduced by not providing daily snacks and/or weekly picnics . The City could consider subsidizing recreational playground programs in order to provide a day care option for the families of Dublin. Commissioner Schmitt felt that there was a need to continue with the snacks provided in the program and also felt that the weekly trips are important to maintain. She suggested the possibility of offering a discount to families with more than one child participating in the program. Commissioner Ovlen asked what the financial goals had been with the program. He felt that the figures shown represented a good return. Gaylynn explained that the program indicates revenue only because alot of equipment was loaned to us by the Los Gatos Recreation Department. The program would have basically broke even if the equipment used needed to be purchased. Commissioner Donnell also felt that it was important to maintain the field trips in the day camp program. She suggested offering the day camp field trips in a different way. Possibly individuals participating only in the field trips versus needing to register for the day camp program. Also consider appealing to various groups, offering a group discount for participation. Commissioner Ovlen suggested offering the field trip individually, and to groups. He also suggested using junior high school students as junior volunteers to help supervise the groups, possibly offering them a futher discount to participate . Commisioner Hernandez also suggested using the seniors to help supervise the field trips . Commissioner Zika expressed concern over a reduced rate for the program. He felt that without concrete facts that the program was not affordable to the community, the fee should remain the same . Gaylynn expressed that she felt that the program was not affordable to the community because of the lack of participation in relation to the number of telephone calls received about the program. Commissioner Ovlen discussed what other communities were doing - , camperships, corporate monies donated, approach community for support through organizations to underwrite partial costs for any youth programs so as not to place the high unit cost on families. Commissioner Schmitt suggested contacting the Valley Referral Agency for contributions . Mae Hernandez suggested appealing to the lower income families as well as offering family discounts . Gaylynn suggested that we make the following recommendations to Council at a later date concerning the 85 ' summer program. 1 . Field trips offered on an optional basis, rather than including in day camp fee. 2 . Maintain snacks in the program for nutritional supplement purposes . 3 . The price was competitive, but this area needs subsidizing. Exploring various options, support from community/camperships, family discounts, etc. Recommendations to be made to Council in the Spring-March 1985 prior to developing Summer brochure. Updated Facility Improvement. Recommendations Gaylynn advised the Commission that Phil Singer of Singer and Hodge Architectural firm has agreed to meet staff on October 2nd to review available space, facility design and our suggestions for improvement and development. Mr. Singer volunteered to attend our October Commission meeting to present slides of varying projects in other cities that might be applicable to our needs . The following are additions/deletions to the updated facilities recommendation of 9/11/84 . Shannon Park: Delete the word gas . Install a stove. Explore the idea of improving ventilation/ceiling fans . Additional restrooms inside of building. Dublin Sports Grounds : Install lights on baseball field. Enlarge snack bar area, more storage room, more electrical capacity. Mape Park Upgrade by developing imaginative play structures . Consider development of additional recreation facility area on east side of park. Replace/remove wooden platform eastern side of park incorporated in play area. Valley Community Swim Center: Locker Room - "Slip guard" on floors Delete - install portable stage cover over tot pool are for concerts . Bicycle stands needed in entry to pool area. Commission Ovlen suggested inviting Kolb area residents to the Commission meeting. He also suggested showing slides to Mr. Singer of the Amador Lakes projects . Commissioner Zika also suggested inviting the City officers to the meeting. Youth Dance Survey Gaylynn gave a short narrative regarding the history of youth dances in area. The overall feeling from the principals of the schools in the area, was that there was no immediate need for an increase in offering more youth dances sponsored by the Recreation Department. Commission Schmitt said that she will explore Tiffany' s Disco in Walnut Creek and report back to the Commission about what appears to be making their dances so acceptable by the youth. Commissioner Zika moved that we forget about offering additional youth dances in the near future, Seconded by Ovlen. Approved. Senior Citizen Program Study: Gaylynn gave a short narrative regarding her contacts with other adjacent Recreation Departments to compare policies and levels of service. It was recommended that as a brand new department, we work with local seniors to assess specific interest and attempt to develop co-sponsored programs with the local adult education and community college programs, in order to offer classes at a more affordable rate and to encourage our contractural class instructors to consider offering some discount to seniors, in order to encourage their participation in available classes . Commissioner Hernandez maintains her feeling that the City should subsidize programs for seniors . Commissioner Ovlen suggested having an intern assigned to senior groups to analyze the situation and needs of seniors . It was moved by Commissioner Schmitt and seconded by Commissioner Donnell to recruit such an intern for a senior study. Approved. After School Recreation Program: Council approved continuing the program through October and requested an update with options at their November meeting. The overall consensus of the Commission was that the City has a commitment to the community to continue with this program. Commissioner Ovlen stated that he feels that the City has a responsibility to identify with the citizen of this community. Commissioner Ovlen moved that we recommend 100% subsidy with option to review quarterly for modification of the program. Seconded by Commissioner Schmitt. Approved. Other Business: Commissioner Hernandez requested having a Christmas Party. Commissioner Schmitt informed the Commission that City of San Ramon has a Recreation and Park Committee. She suggested sending a letter welcoming them. Commission Schmitt asked for a six month extension on commerical appraisal of St. Raymond's Church for possible condemnation. Commissioner Ovlen suggested addressing architect regarding same. Commissioner Schmitt stated that DSRSD is delighted that she is attending their meetings, but Liz would like to have others attend as well . Commissioner Schmitt discussed the development of the Red Barn Cutural Art Center; a non profit Center in San Ramon. City not represented on the Advisory Board. Commissioner Schmitt suggested that the Commission make a recommendation to City Council to involve City of Dublin. Commissioner Schmitt asked about initiating a volunteer program in the City of Dublin. Comissioner Ovlen suggested possibly having an intern assigned to investigate the feasibility of developing a volunteer program. Commission Hernandez wants to look into a Health Faire Program such as the City of Hayward has, for seniors in our community Commissioner Hernandez made a suggestion that we begin preparations for the St. Patrick' s Day Celebration. Commissioner Ovlen suggested that we take a few members of the Commission and form a committee . Liz Schmitt and Mae Hernandez volunteered. Gaylynn suggested an initial organizing session with representatives of the Dublin Lion' s Club, in order to avoid duplication of efforts and assure a well organized, well received event. Being no further business, the meeting was adjourned at 10 :15pm.