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HomeMy WebLinkAbout07-17-1984 Approved PCSC Minutes PARK AND RECREATION COMMISSION MEETING MINUTES July 17, 1984 The regular meeting of the City of Dublin Park and Recreation Commission was held on July 17, 1984 . The meeting was called to order at 7 : 35 p.m. , by Chairman Zika, at the Homestead Savings Community Room 7889 Dublin Blvd. , Dublin, CA. Roll Call Commissioners : Barbara Donnell, Mae Hernandez, Liz Schmitt and George Zika. All Commissioners were present with the exception of Eric Ovlen who was excused from the meeting due to an out of town business trip. Introduction of New Recreation Staff Member Chairman Zika turned the meeting over to Gaylynn Firth, Director to formally introduce the newest member of the Recreation Department - Marlene Masterman, Recreation Secretary, effective July 16, 1984 . Approval of Minutes Commissioner Donnell questioned whether or not the Commission approved that secretarial referral services would be provided if the program Dial-A-Meal was developed. Chairman Zika informed Commissioner Donnell that the vote was 3 to 2 in favor of providing secretarial referral services for the program. It was moved by Commissioner Schmitt and seconded by Commissioner Hernandez to amend the minutes regarding the Dial-A-Meal program. The change reflected the following: "Secretarial referral services would be provided for the program Dial-A-Meal if and when the program is developed. " Approval of the June 19 , 1984 meeting minutes was. inoved by. Commissioner Schmitt and seconded by Commissioner Donnell with the above mentioned amendment. Approved. Summer Program Up-Date Director Gaylynn Firth commented on the fact that she was quite pleased with the overall enrollment with the summer programs_. She felt that the Tenderfoot Day Camp was very. Well_ received considering- this was a first time .summer_-=:offering. It .is -too early to provide a cost breakdown of--`the programs, as some of the programs are still ih: prOgresse • All agreed that the Discovery Day Camp fee prohibited a .large , . enrollment and the next time in offering this program the City could possibly help subsidize. Gaylynn said that even though the enrollment was not as high as expected, those that were enrolled-had enjoyed the program. Sports clinics - soccer and tennis received the most response. The general feeling of the sports clinics was that they should be incorporated within the day camp programs versus a separate class . Commissioner Schmitt commented that possibly our timing for the clinics could be changed. We were offering a program after the peak season for that particular sport. Commissioner Donnell asked whether or not there would be more than one-week clinics . Gaylynn responded that if the need and interest is there, that we could consider it for next summer. All Commissioners agreed not to abandon any of the programs that were offered this summer, and that setting up our summer program for next year should certainly be easier inasmuch as the Department will have been in contact with the various sports groups for an entire year and the children participating in the groups as well as our other Recreation programs . Commissioner Donnell also mentioned that particular coaches are definitely playing a big part in the children' s acceptance of a program offered. Commissioner Schmitt told Gaylynn that she has a resource person for baseball for next year. SHANNON CENTER OPEN HOUSE Per the Commission ' s request, an Open House was conducted at Shannon Center July 9-12 , 1984 from 8 : 30 a.m. - 8 : 00 p.m. People did visit the Center during the day, but there was very little turnout during the evening hours . DEMOGRAPHIC SUMMARY CHARTS Gaylynn reviewed the statistics shown on the demographic summary of the City of Dublin. Statistics are from the 1980 census . Efforts need to be concentrated in making our programs as affordable as possible to the community. Also, a large majority of the women are working mothers. There are alot of children who are not supervised after school. Therefore, there is a need to gear programs with these facts in mind. FALL SCHEDULE OF CLASSES Gaylynn reviewed the proposed resolution establishing a policy for the development of recreation programs and associated fees . Gaylynn clarified that if a program was going to change our annual budget, we would seek City Council ' s approval, if not, there would be no need. Commissioner Zika asked how we would know what programs are going to be subsidized? Gaylynn explained_, if we find a program of interest to the community and find that the affordable fee will not cover the direct cost of the program, then we will present it to City Council for consideration as a subsidized program, prior to initiating the program. -2- Commissioner Donnell moved to recommend that the City Council adopt the Resolution establishing a policy for the development of recreation programs and associated fees . Commissioner Hernandez seconded the motion. Approved. At this time, all Commissioners received a copy of the projected Fall classes . Gaylynn reviewed the classes listed. Commissioner Hernandez addressed what programs were offered for seniors . She felt that the fees quoted were too high. She asked whether or not there could be a reduction in fees . Gaylynn said that she would ask the contractors regarding reduced fees for seniors and report back. Commissioner Schmitt suggested that we add to our brochure a question stating "Are there classes that you are interested in that are not offered? Please let us know. " Also, "If you would like to teach a class that is not offered, please call. " The Commission voiced enthusiasm over the fees for sports programs offered at Camp Parks . Considered low by comparison. Concern over the Dublin High tennis courts . Commissioner Zika questioned if anything was going to be done about the condition of the courts . Gaylynn said that we will use what is available this year, as we have not budgeted for anything to be done this year. Commissioner Schmitt asked whether or not Gaylynn had considered ice skating for a class . Gaylynn said that she was considering it for the winter quarter. Day Care - Murray School- we had no problem with obtaining a room;. but at Neilsen School there is a limited amount of time for use of the multi-purpose room. We will have to notify the Neilsen parents of this factor. It might be a drawback for participation in the program. Activities for Seniors . Commissioner Hernandez suggested that we might offer trips for the seniors that also combine students . Possibly seniors as escorts . Gaylynn encouraged Mae to seek resouce people. Commissioner Zika inquired about the bulk mail rate for the brochures . Gaylynn said that Kay Keck and Rich Ambrose are looking into this . They are tying to get the non-profit bulk mail rate for the entire City. Mailing of the Fall brochures will be in late August. Staff is attempting to receive a mailing list of the San Ramon residents of the Services District. -3- Commissioner Hernandez volunteered to work on finding interested persons to work with Senior groups and get back to Gaylynn so that she can provide those kind of classes for seniors . Possibly one-day programs with various kinds of demonstrations . Commissioner Schmitt moved that we adopt the Fall schedule. Commissioner Hernandez seconded it. Approved. DSRSD UPDATE Gaylynn reviewed the anticipated DSRSD park improvements for 1984-85 . Commissioner Schmitt updated the Commission further on these items as she had attended the most recent DSRSD Meeting. Commissioner Schmitt said that at the meeting she was told that the list of anticipated improvements was a "wish list" . These items are still in the planning stages with the exception of $4 , 000 being approved for the lane lines for the pool . Gaylynn contacted DSRSD General Manager Paul Ryan who clarified that these are projects DSRSD is actively seeking to accomplish in the 1984-85 year; but bids still need to be received and final Board approval gi4'en. PARK DEDICATION FUND POLICY Gaylynn reviewed the recommendations of the City Manager regarding the Park Dedication Fund Policy. Commissioner Schmitt questioned why the school districts were not included in' the decision making bodies if improvements are on their property? Gaylynn clarified that they would certainly be involved in negotiations for improvements proposed for their facilities ; but that the fiscal agents were still DSRSD and the City. of. Dublin. ' Commissioner Schmitt moved that the Commission recommend to Council adoption of the policy regarding Park Dedication funds with the addition of the Murray and Amador Valley School Districts within the agreement, when their properties are affected. It was seconded by Commissioner Hernandez . Approved. RECREATION SUPERVISOR RECRUITMENT Gaylynn discussed the passing of the 1984-85 Recreation Budget which included the recruitment of the newly established Recreation Supervisor position. Gaylynn said she wanted a candidate with strong recreational ability. Chairman Zika expressed the desire to have an individual with experience in successful teenage programs . Commissioner Schmitt moved that we accept the proposed job descrip- tion. It was seconded by Commissioner Donnell. Approved. HOME DELIVERED MEALS PROGRAM - UPDATE Gaylynn communicated with City Attorney Michael Nave and City Manager, Rich Ambrose who are comfortable that the City would not assume primary liability for the service and would only act as a referral agency for the program. At this time we are still -4- monitoring the program, as no proposal has been submitted. Gaylynn said that she would keep the Commission advised. Commissioner Donnell wanted to know what kind of food was prepared. Commissioner Schmitt wanted to know how many people in Pleasanton are being served. Commissioner Zika questioned the expense of the program. The Commission is awaiting a formal presentation by the Home Delivery Meals Program Staff. OTHER BUSINESS Registration for the Fall classes will begin Saturday, September 8, 1984 from 8 : 00-11 : 00 a.m. at Shannon. Registration will continue Monday-Friday, 8 : OOam-5 : OOpm until classes begin the week of September 24, 1984 . Commissioner Schmitt asked Commissioner Hernandez about entertainment for Registration Day. Commissioner Hernandez said that she would look into obtaining some entertainment, but the fact that it was early morning with a very limited amount of time, would certainly be a factor in obtaining responses . Gaylynn asked the Commission about obtaining balloons for the Registration Day. Commissioner Schmitt said she knew of a resource and agreed to pursue it. Being no further business, the meeting was adjourned at 10 : 15 p.m. Respectfully submitted, APVYA gj\.' Ga lynn Firth Recreation Director GF/mm -5-