Loading...
HomeMy WebLinkAbout05-15-1984 PCSC Minutes PARK AND RECREATION COMMISSION MEETING MINUTES May 15, 1984 A regular meeting of the City of Dublin Park and Recreation Commission was held on May 15, 1984 . The meeting was called to order at 7 : 30 p.m. by Chairman Zika, at the Homestead Savings Community Room, 7889 Dublin Boulevard. Roll Call - Chairman Zika called the roll . All members were present, except Barbara Donnell who was excused. Approval of Minutes - The approval of the minutes of the April 25, 1964 meeting was moved by Commissioner Hernandez and seconded by Chair- man Zika, with all members present voting for the approval as submitted. Oath of Office/Election of Officers - Kay Keck, City Clerk, administered the Oaths of Office to Commissioners Zika, Schmitt and Hernandez . Commissioner Schmitt pointed out that our Park & Recreation by-laws indicate officers are elected each October. As a result, the election of new officers was not conducted. Park & Recreation Commission By-Laws and Rules of Procedure - For the benefit of new Commissioners, a copy of the working commission policies and guidelines was presented. Shannon Center Lease Agreement - The first Contract Agreement, approved by DSRSD and the City of Dublin, was presented to the Commission. Effective July 1, 1984 through June 30, 1985, the City of Dublin Recreation Department will manage the facility, relocate the Recreation division to the site in order to facilitate community service classes and programs for residents of the Dublin area. Shannon Center Bid for Janitorial Services - The Commission received a copy of the Bid packet inviting janitorial service bids for the maintenance of the Shannon Park Community Center, effective July 1, 1984 - June 30, 1985 . A complete set of contract documents for the Project can be secured at the office of the City Clerk. Bid pro- posals will be received until 2 : 00 p.m. , May 31, 1984 . Said bids will be publicly opened and read in the Deputy City Clerk Conference Room of the City Offices at 2 : 00 p.m. , May 31, 1984 . Recreation Department Goals - Director Firth presented a Recreation Department goals format that included: 1 . Becoming a public information resource for the community. 2 . Providing staff support to the Commission and City Council in order to prepare new programs policies as these relate to the City' s general plan subelements of Park & Recreation. 3 . Working with the Murray and;. Amador Valley School Districts to develop joint use of facilities agreements to facilitate children' s and adult classes and programs . 4 . Manage. Shannon Park Community Center, at a public facility to accomodate City recreational programs and services ; and to provide an accessible facility to citizens and community organization on rental basis . 5. Develop and coordinate after-school recreation programs for children K-6 . 6 . Re-activate Dublin' s involvement in the Camp Parks program. This is a yearly program offered in consortium with the Livermore Area Recreation Department, to provide administra- tion of six months of Men ' s Basketball leagues, two months of Women ' s Basketball leagues, eight months of Men' s/Women ' s Volleyball leagues, six months of adult indoor soccer, Valley Youth league game and practice sessions, a variety of sport tournaments, and year-round drop-in programs at the Camp Parks Gymnasium. 7 . Work with local youth to research, plan and develop a responsive youth center program at Dublin High School . This program would strive to provide teens (13-18 years of age) with options including youth employment referral, excursions, movies, music and special events . 8. Work with the Dublin-San Ramoru Services District to coordinate the scheduling of sports fields for community use. Items 7-8 feasible with the addition of one full-time Program Supervisor. Summer Recreation Program ' 84 - Recreation Director Firth reported that Summer Brochures of programs were mailed to residents May 15 , 1984 ; resident registration, by mail, will begin May 21, 1984; and descriptions still need to be presented to the Commission, approved by City Council, posted, positions interviewed for and employees hired. Recreation Secretary Up-Date - The selection process is still in effect. It is staff ' s intent to have a full-time Recreation Secretary aboard as soon as possible . Visitations to Recreation Departments - It was suggested by the Commissioners to visit other Recreation Departments in order to compare service development, philosophy and leadership. It was decided to visit the El Cerrito, Hercules and Walnut Creek Depart- ments for a first tour, to be conducted June 18, 1984 . Commissioner Hernandez suggested that we tour Pleasanton, Livermore and Hayward Recreation Departments in the future. Director Firth suggested Campbell and Los Gatos Departments for another visitation sometime in the Fall-Winter. OTHER BUSINESS Commissioner Schmitt suggested we consider moving our Park & Recreation Commission meetings to the second or fourth Tuesday of each Monday, starting in September, so that our meetings would not conflict with regularly scheduled DSRSD business meetings . This will be addressed by the Commission in late August. Commissioner Hernandez suggested we consider a Shannon Center Grand Opening, to be conducted on a Friday night at 6 : 00 p.m. Chairman Zika suggested the month of September, after Labor Day when families - are back from vacations, back in school and prior to fall programs starting. — - - -----� Chairman Zika asked staff to write Tom McCormick to thank him for. his 1 involvement with the first Park & Recreation Commission, and ask for a summary report of the old St. Raymond' s appraisal project. Commissioner asked how she could receive California Park & Recreation assessment materials . Director Firth explained the costs incurred with individual memberships and encouraged interested commissioners to review materials available at the Recreation Department at any time. Being no further business, the meeting was adjourned at 9 : 25 p.m. Respectfully submitted, Gaylynn Firth Recreation Director GF/dd SPECIAL MEETING - Chairman Zika called a Special Meeting to be conducted at 3 : 00 p.m. Tuesday, May 22 , 1984 at Homestead Savings, for the purpose of reviewing summer job descriptions, proposed Shannon Center policies and rental rates .