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HomeMy WebLinkAbout02-21-1984 Approved PCSC Minutes Park and Recreation Commission Meeting Minutes February 21, 1984 A regular meeting of the City of Dublin Park and Recreation Commission was held on February 21 , 1984 . The meeting was called to order at 7 :30 p.m. by Vice Chairperson Schmitt . Roll Call - Vice Chairperson Schmitt called roll with all members present except Chairman Zika, who requested an excused absence. Approval of Minutes - The approval of the minutes of the meeting of January 17 , 1984 was moved by Commissioner Donnell and seconded by Commissioner Hernandez , with all members present voting for the approval as submitted. Presentation on University Intern Program Mr . John Montgomery, a Professor in the California State University, Hayward, Recreation and Leisure Studies Department, presented information on the Intern Program. Mr . Montgomery explained that his students are required to complete 250 hours as an Intern with an organization. He indicated that the program places approximately 10 Interns each quarter . The placement of the Intern depends on their area of academic concentration . Mr . Montgomery stressed the fact that there are many areas of specialization in the field. He noted that they often have more requests for Interns than they are able to place. It was explained that some of the organizations provide a small stipend, which assists with the student ' s expenses . The majority of the students elect to complete their internship in the summer quarter . Mr . Montgomery responded to inquiries from the Commission members and offered his assistance in the future . He suggested that after a Recreation Director is selected that the City keep him aware of Intern opportunities in the City of Dublin. He noted that the City Recreation Program is in a formative state and the assistance capacity which an intern may be utilized is limited to the individual ' s interests and abilities . Old St . Raymond ' s Church At the regular meeting on January 17 , 1984 the Commission members requested information on the condemnation process . The Commission received a report from the City Attorney outlining the condemnation process and associated costs . On January 23 , 1984 , the City Council authorized the Commission members to pursue an appraisal, if it was provided at no cost to the City. The Council also requested that the Commission maintain an open dialogue with the Amador Livermore Valley Historical Society. Commissioner McCormick advised the other members that he felt there was a good possibility that a free appraisal would be provided. ����e. 2, ! P & R Commission Meeting Minutes February 21, 1984 Meeting Page 2 St . Patrick ' s Day Celebration At the regular Park & Recreation Commission meeting on January 17 , 1984, a sub-committee was formed to assist with the coordination of a community celebration. The report presented the concept of a community fair with the City providing booths for non-profit organizations . It will take place between 1: 00 p.m. and 5 : 00 p.m. and be located in the parking lot at Regional Street and Dublin Boulevard. The Commission added two additional items to the cost breakdown - portable toilets/$220 and street sweeping services/$368 . The total request to the City Council was amended to read $1, 660 . The Commission also clarified the type of participating organizations . The event will be limited to non-profit organizations . No commercial business will be allowed to sell items . The discussion of the members also included information regarding a stage which could be used by the City at no cost . The use of the stage requires a $400 deposit. It was the consensus of the Commission that Staff should request an appropriation of $1,660 to provide for rental of the booths and other items identified as necessary for the celebration. Shannon Center Lease The Commission had requested that Staff investigate the costs associated with the acquisition of the Shannon Center lease. The Commission also requested that the Building Official inspect the facility to determine the structural soundness of the building. Staff presented a report which included input from meeting with the current operator , DSRSD Staff, and a report from the Building Official . The Building Official noted corrections which were required. He also suggested looking into the replacement of the wood deck to limit liability exposure. Staff provided cost estimates of operating the Community Center . It was anticipated that if the City continued to receive a management contract from DSRSD that total costs would be $48 ,345 . This figure does not include any rental revenues or money collected from special interest classes . The Staff report included a review of the liability exposure . The City' s Insurance Broker suggested risk management steps which could be undertaken if the City acquires the lease. The report recommended that the City acquire the lease of Shannon Center provided that: a management contract of at least $2 , 000 per month be negotiated with DSRSD; the City would have sole control over the establishment of rental fees; and that City Staff would discuss physical improvements with DSRSD. A motion to recommend that the City Council proceed with the acquisition of a one year lease was moved by Commissioner McCormick and seconded by Commissioner Schmitt. The motion was unanimously approved by those in attendance . There being no further business, the meeting was adjourned at 9 : 40 p.m. Respectfully submitted, Paul S . Rankin