HomeMy WebLinkAbout02-21-1984 Approved PCSC Minutes Park and Recreation Commission Meeting
Minutes
February 21, 1984
A regular meeting of the City of Dublin Park and Recreation Commission was
held on February 21 , 1984 . The meeting was called to order at 7 :30 p.m. by
Vice Chairperson Schmitt .
Roll Call - Vice Chairperson Schmitt called roll with all members present
except Chairman Zika, who requested an excused absence.
Approval of Minutes - The approval of the minutes of the meeting of
January 17 , 1984 was moved by Commissioner Donnell and seconded by
Commissioner Hernandez , with all members present voting for the approval as
submitted.
Presentation on University Intern Program
Mr . John Montgomery, a Professor in the California State University, Hayward,
Recreation and Leisure Studies Department, presented information on the
Intern Program. Mr . Montgomery explained that his students are required to
complete 250 hours as an Intern with an organization. He indicated that the
program places approximately 10 Interns each quarter . The placement of the
Intern depends on their area of academic concentration . Mr . Montgomery
stressed the fact that there are many areas of specialization in the field.
He noted that they often have more requests for Interns than they are able to
place. It was explained that some of the organizations provide a small
stipend, which assists with the student ' s expenses . The majority of the
students elect to complete their internship in the summer quarter . Mr .
Montgomery responded to inquiries from the Commission members and offered his
assistance in the future . He suggested that after a Recreation Director is
selected that the City keep him aware of Intern opportunities in the City of
Dublin. He noted that the City Recreation Program is in a formative state
and the assistance capacity which an intern may be utilized is limited to the
individual ' s interests and abilities .
Old St . Raymond ' s Church
At the regular meeting on January 17 , 1984 the Commission members requested
information on the condemnation process . The Commission received a report
from the City Attorney outlining the condemnation process and associated
costs . On January 23 , 1984 , the City Council authorized the Commission
members to pursue an appraisal, if it was provided at no cost to the City.
The Council also requested that the Commission maintain an open dialogue with
the Amador Livermore Valley Historical Society. Commissioner McCormick
advised the other members that he felt there was a good possibility that a
free appraisal would be provided.
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P & R Commission Meeting Minutes
February 21, 1984 Meeting
Page 2
St . Patrick ' s Day Celebration
At the regular Park & Recreation Commission meeting on January 17 , 1984, a
sub-committee was formed to assist with the coordination of a community
celebration. The report presented the concept of a community fair with the
City providing booths for non-profit organizations . It will take place
between 1: 00 p.m. and 5 : 00 p.m. and be located in the parking lot at Regional
Street and Dublin Boulevard. The Commission added two additional items to
the cost breakdown - portable toilets/$220 and street sweeping services/$368 .
The total request to the City Council was amended to read $1, 660 .
The Commission also clarified the type of participating organizations . The
event will be limited to non-profit organizations . No commercial business
will be allowed to sell items . The discussion of the members also included
information regarding a stage which could be used by the City at no cost .
The use of the stage requires a $400 deposit. It was the consensus of the
Commission that Staff should request an appropriation of $1,660 to provide
for rental of the booths and other items identified as necessary for the
celebration.
Shannon Center Lease
The Commission had requested that Staff investigate the costs associated with
the acquisition of the Shannon Center lease. The Commission also requested
that the Building Official inspect the facility to determine the structural
soundness of the building. Staff presented a report which included input
from meeting with the current operator , DSRSD Staff, and a report from the
Building Official .
The Building Official noted corrections which were required. He also
suggested looking into the replacement of the wood deck to limit liability
exposure. Staff provided cost estimates of operating the Community Center .
It was anticipated that if the City continued to receive a management
contract from DSRSD that total costs would be $48 ,345 . This figure does not
include any rental revenues or money collected from special interest classes .
The Staff report included a review of the liability exposure . The City' s
Insurance Broker suggested risk management steps which could be undertaken if
the City acquires the lease. The report recommended that the City acquire
the lease of Shannon Center provided that: a management contract of at least
$2 , 000 per month be negotiated with DSRSD; the City would have sole control
over the establishment of rental fees; and that City Staff would discuss
physical improvements with DSRSD.
A motion to recommend that the City Council proceed with the acquisition of a
one year lease was moved by Commissioner McCormick and seconded by
Commissioner Schmitt. The motion was unanimously approved by those in
attendance .
There being no further business, the meeting was adjourned at 9 : 40 p.m.
Respectfully submitted,
Paul S . Rankin