Loading...
HomeMy WebLinkAbout01-17-1984 Approved PCSC Minutes Park and Recreation Commission Meeting Minutes January 17, 1984 A regular meeting of the City of Dublin Park and Recreation Commission was held on January 17 , 1984 . The meeting was called to order at 7 : 30 p.m. by Chairman Zika . Roll Call - Chairman Zika called the roll with all members present . Approval of Minutes - The approval of the minutes of the meeting of December 9 , 1983 was moved by Commissioner Schmitt and seconded by Commissioner Donnell . Community St . Patrick ' s Day Celebration - The Commission had requested that several community groups attend the meeting to discuss the potential for a community celebration. Prior to input from the community groups, Commissioner McCormick suggested that it may be advantageous to think in terms of the Heritage Week Celebration. He requested that any input also address the concept of a week long celebration . Mr . Dave Sequeira, representing the Dublin/San Ramon Lions Club, described the events planned by that organization. They are planning a parade on Saturday, March 17, 1984 . Following the parade they have scheduled a corned beef and cabbage feed at the Shannon Center . Mr . Scott Thompson is chairman of the parade planning committee and they already have a committment from many groups . Chairman Zika questioned the type of support which could be provided to the Lions ' s Club. Mr . Sequeira, indicated that indentifying groups who were interested in participating in the parade would be helpful . He also emphasized the need for the Lions Club to be sole sponsors of the parade for insurance purposes . Commissioner Schmitt indicated that whatever events were coordinated by the Commission should be designed so that they would not conflict with those already planned. Mr . Sequeira described a potential parade route, which was being considered. Lt . Tom Shores of the Dublin Police Services requested information regarding the number of parades and the size which was foreseen by those involved with the planning . It was indicated that the Lions Club parade would be the only event of that type . Mr . Sequeira expressed the Lions Clubs desire to have at least 100 units in the parade . Sally Sheridan, of the Dublin Soroptomists indicated her support for . involving community groups . She indicated that given the short time frame involvement by groups may be limited this year . Mr . Jim Daugherty, representing the Dublin Historical Preservation Association, Dublin Chamber of Commerce and Dublin Rotary Club suggested that the event be limited to one weekend. He supported community groups having fund raisers and asked about the possibility of having booths and things where the parade terminated. As a suggestion he mentioned the possibility of looking at streets which could be closed or vacant properties . He emphasized that any actual decisions should look at the effect on operations of existing businesses and the way this event would impact them. Commissioner McCormick indicated his interest in having a committee of individuals look at the possibilities . He stated that membership should include representation from the Chamber of Commerece and the Dublin Police Services, to work out any of the potential problems pointed out by Mr . Daugherty. Chairman Zika solicited volunteers to serve on the committee. The following individuals volunteered. Jim Daugherty, Dublin Chamber of Commerece; Sally Sheridan, Soroptomists; Scott Thompson, Lions Club; Lt . Shores , Dublin Police; Anna Cejda, Camp Fire Girls ; Mae Hernandez , Liz Schmitt and Barbara Donnell, Park and Recreation Commission. Chairman Zika appointed Commissioner Schmitt to chair the committee. A motion was made by Commissioner McCormick and seconded by Commissioner Hernandez to approve the formation of the committee . The motion was approved upon a unanimous vote by the Commission. \jkArn.) .9 . Page 1 Old Murray School Commissioner McCormick presented a letter on behalf of the Dublin Historical Preservation Association . The correspondence indicated an interest in negotiating transfer of the title of the old Murray School to the City, provided that conditions be imposed which would assure the area would be maintained as a historical site. Commissioner McCormick stated that DHPA views an opportunity for the group to continue to participate on a dollar for dollar matching basis . Chairman Zika questioned what the building consisted of in addition to the museum and asked if it was hooked up to utilities . Commissioner McCormick provided a description and indicated that it was serviced by utilities . Commissioner Schmitt inquired as to the cost DHPA intended to place on the sale of the building . Jim Daugherty, Vice President of DHPA indicated that it was the groups intention to give the facility to the City at no charge . He also described some of the activites which take place at the school and expressed the organizations desire to work with the City on maintaining the facility. Commissioner McCormick responded to a question regarding scheduling and expressed DHPA ' s perception that the City would be responsible for this activity. Chairman Zika questioned whether the $1 , 000 annual maintenance cost expressed in the DHPA correspondance was for day-to-day operation, or capital improvements . Mr . Daugherty explained that the cost was only for basic maintenance . He explained that the organizaiton has identified other projects which need to be undertaken. This would include parking lot and walkway improvements and replacement of the bell tower . Commissioner McCormick indicated that DHPA has adopted a long range plan and they would provide cost figures to the Commission. Mr . Val Hathaway President of Dublin Cemetery, questioned whether the City would continue to lease the property. He indicated that the school is located on property leased from the cemetery. He also informed the Commission of the Cemetery' s intention to expand the cemetery by 100 plots . Chairman Zika indicated an interest in examining any specific proposal presented by DHPA. He indicated it may include different options such as lease or purchase. It was indicated that DHPA will be working with the Dublin Cemetery representatives to present a proposal . Chairman Zika also requested that information be provided to the Commission on potential cost of capital expenditures forseen for the property. Mr . Daugherty indicated that DHPA is in the process of establishing a committee to develop such a proposal . Shannon Community Center Lease The Commission received a staff report which stated that the City Council requested that the Commission investigate costs associated with acquiring the lease of Shannon Center . Staff requested the Commission ' s direction as to areas which need to be investigated. The Commission identified the following areas; the question of a continued contribution from DSRSD, capital improvements necessary and who would provide them, and other areas identified in the staff report . Chairman Zika also requested that the facility be inspected by a City representative to determine the structural condition. A motion was made by Commissoner McCormick and seconded by Commissioner Schmitt, to direct staff to prepare information on the cost of acquiring the Shannon Center lease. The motion was approved by. a unanimous vote of the Commission. In addition, the Commission indicated a consensus on touring the Shannon Center on Wednesday, January 25 , 1984 at 6 . 00 p.m. Status on Recreation Director Recruitment Staff presented a report on the recruitment of a Recreation Director . It was reported that they are now in the process of screening the applications for minimum qualifications . Commission members requested a time line for the selection process . They also requested that the City Attorney determine whether they could provide input into the selection process without a conflict of the Brown Act . Page 2 Presentation At February Meeting The Commission received a report informing them that Mr . John Montgomery, Cal State Hayward Professor of Recreation and Leisure Services has expressed an interest in making a presentation at the next Commission meeting. The Commission members expressed an interest in receiving information on starting a parks and recreation program and the potential for being involved in the University' s intern program. OTHER BUSINESS Old St . Raymond ' s Church Staff provided the Commission with information on the City ' s ability to acquire old St . Raymond ' s Church. The Commission members had previously questioned whether the restricitons of the deed had been violated and would allow the City to take possession of the property. Staff noted that it was the City Attorney' s opinion that there were not restrictions that would provide for the City to take possession, however , if the City desired the property for public use, eminent domain proceedings could be utilized. The City Attorney noted that this would require an independent appraisal . Commissioner McCormick felt that there was a need to look at an appraisal to determine the costs involved. He also expressed a concern over the trust fund established by ALVHS to restore the property. Commissioner Schmitt indicated that an appraisal would be a small expenditure, probably costing only $150 . 00 Commissioner McCormick also questioned whether or not the previous presentation by Mr . Campbell, President of ALVHS reflected the sentiments of the entire Board of Directors . He suggested that it may be advisable to contact all of the members . Staff indicated that the notice of the item was previouly mailed to all members of the Board of Directors . Chairman Zika expressed his feeling that the project is extremely long term and at present the building is not in a condition to be used for anything . He stated that he felt the Commission should stress the development of a recreation program. Commissioner Schmitt expressed a desire for more specifics on the eminent domain process . Commissioner McCormick stated that a time frame for the process would be helpful . Chairman Zika stated that information from a contractor on the cost of repairs necessary would also be required to provide true cost information. Commissioner McCormick indicated that this is available . In September of 1983 a contractor estimated the cost at $10 ,000 . A motion was made by Commissioner Schmitt and seconded by Commissioner McCormick to request authorization from the City Coucil to hire an appraiser . During discussion, Chairman Zika stated that he would also like to see what the total liability is to the City, as far as potential costs to bring the building up to code. The motion was unanimously approved. The Commission also requested that staff obtain information from the City Attorney. Among the requests was a time frame for the eminent domain process and the procedures involved. Also,. what avenues are available with respect to the trust fund. Respectfully Submitted, Paul S . Rankin Administrative Assistant to the City Manager PSR: lc Page 3