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HomeMy WebLinkAbout12-10-1985 Approved PCSC Minutes CITY OF DUBLIN PARK AND RECREATION COMMISSION Meeting Date: December 10, 1985 The December 10 , 1985 meeting of the Park and Recreation Commission was called to order at 7 : 30p.m. , at the Shannon Community Center, Dublin, California, by Chairperson George Zika. Roll Call Present: Commissioners Zika,. Schmitt, Hernandez and Donnell Absent: Commissioner Ovlen Approval of Minutes ' Commissioner Schmitt requested that the minutes of November 5, 1985, agenda item "Christmas Tree Lighting Ceremony" be corrected to include her suggestion that Shannon be considered for the tree lighting ceremony in the future. It was moved by Commissioner Schmitt and seconded by Commissioner Hernandez to approve the November 5, 1985 minutes with the correction as requested. (Unanimous) Election of Officers It was moved by Commissioner Hernandez and seconded by Commissioner Donnell to postpone the election of officers until January 1986. (Unanimous) Purpose and Philosophy Statements It was moved by Commissioner Schmitt and seconded by Commissioner Donnell to postpone input once again on the revised statement of purpose and objectives, until the next scheduled meeting or when all members were present . (Unanimous) Teen Dance The dance is scheduled for December 20, 1985 from 8pm-12 midnight . Stargaze Productions out of Fremont has been secured to provide the entertainment. Tickets will be sold at the Recreation Department office and are $3 . 00 in advance and $5 . 00 at the door. The Dublin Police Department will provide security, however we need the assistance of at least eight other adult volunteers . Staff will be contacting those adults in the community that have indicated interest in teen programs and would like Commissions input as to additional persons to contact . Commissioners Schmitt and Zika volunteered to act as adult chaperones . Minutes - December 10, 1985 Page Two Breakfast with Santa Special Event The Breakfast with Santa is scheduled for Saturday, December 14 at 10 : 00a.m. at Shannon Center. The activity is geared to children, preschool through third grade . The admission fee of $1. 00 will provide materials for a craft project and a continental breakfast of doughnut holes and juice or milk. In addition, the children have been asked to bring a wrapped gift labeled "girl" or "boy" for distribution from Santa. Gifts are not to exceed $3 . 00 . The Dublin High School Interact Club has been contacted regarding the possibility of providing volunteers to assist with staffing the event. However, to date we have not received any reply. We plan to contact the various seniors groups to see if they would be willing help. Commissioner Schmitt suggested having the event taped by Viacom. Commissioner Zika asked if we had received the camera from Mervyn ' s . Diane replied that she would contact Mervyn ' s . St . Patrick' s Day Celebration At the October 8, 1985 meeting of the Park and Recreation Commission, the 3rd Annual St. Patrick' s Day Celebration was discussed. As a result of that meeting, the following suggestions were made: 1 . Hold the celebration at Shannon Park. 2 . Place booths in the park area along the creek and the walkway. 3 . Have entertainment outside in the amphitheatre . 4 . Have hayrides from the end of the parade route to Shannon. 5 . Lengthen the parade and have a review stand. Commissioner Schmitt stated she would like to reopen the discussion as to location, as she was unable to attend the October 8 meeting due to illness . Commissioner Hernandez would like to have some money available for entertainment in order to give stipends to those groups who continue to volunteer their time to the City or to rent sound equipment . It was moved by Commissioner Donnell and seconded by Commissioner Hernandez that 1) the St . Patrick' s Day Celebration be held at Shannon Park and Center on March 15, 1986; 2 ) to approve the expenditure of funds and; 3 ) direct staff to notify the City Council of the Commissions decision. (Aye - Zika, Donnell & Hernandez) (No - Schmitt) Minutes - December 10, 1985 Page Three Shannon Center Renovation At the November 25, 1985 meeting of the City Council, the Request for Proposals for the Shannon Center Building Improvement Plan was approved and staff was directed to notify interested firms . The deadline for receipt of proposals is December 27, 1985 . Staff will then review those submitted and select the most qualified firms for interviews . Winter Schedule of Classes and Programs The Winter 1986 brochure was delivered to the Post Office on December 6, 1985 . Brochures were again inserted in the City Newsletter and mailed to all Dublin residents . Class registration will begin December 9 , 1985 and the majority of classes begin the week of January 20, 1986 . Classes will include special holiday activities, several new children ' s programs, and a few geared especially to teen interest. Other Business Commissioner Hernandez inquired about the possibility of offering scholarships for low income seniors either free or at reduced rates . She indicated that the San Ramon Community Center, Hayward and Amador School Districts do this . Diane Lowart, Recreation Director, stated that she would contact these agencies and report back at a later date . Mr. Kahn (visitor) stated that he attended a Planning Commission meeting where Kauffman and Broad presented their plans for two private parks . Would the City of Dublin be coordinating with them to avoid duplication? Commissioner Zika responded that the City has no control over what is put into private parks by developers . However, the facility would be taken under consideration through the park development plan process . Mr. Kahn expressed his concerns regarding broken bridge lights , and the condition of the deck. What would be the proper steps to getting these things repaired? Diane Lowart, Recreation Director responded that to her knowledge, the deck project specifications are being developed by DSRSD Engineers . The District is also planning replacement of the broken lights . She urged Mr. Kahn to contact the District directly regarding these items, as they are their responsibility. Minutes - December 10, 1985 Page Four Staff Reports Kolb Park A preliminary drawing was received from the school district showing a configuration of Kolb Park. However, the Planning Department is not in total agreement with the proposal and is working with the school district to come up with an alternative solution. Commissioner Zika asked if the Commission would receive any input? Diane responded that it is the Planning Departments responsiblity to approve any plans or configurations , and the Park & Recreation Departments responsibility to approve uses for the configurations given. Amador Lakes Mini Park At the November 12 , 1985 meeting of the City Council the Council appropriated a additional $40, 000 to go towards the development of Amador Lakes Mini Park. The landscape architect is to update the plans and staff anticipates having the updated designs sometime in January for the Commissions review. Park Development Plan Phil Singer is currently developing preliminary proposals for the parks and we anticipate starting community meetings in January. We have run into delays due to lack of information on certain sites . The Commissioners will be notified as to the dates and times of these meetings . Adjournment Being no further business, the meeting was adjourned at 9 : 02p.m. Respectfully submitted, Char J. Youn U Recreation Secretary