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Home My WebLink AboutReso 107-16 Fallon Sports Park Project Mgmt Services RESOLUTION NO. 107 - 16 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN * * * * * * * * * * * APPROVING A TASK ORDER WITH PAKPOUR CONSULTING GROUP, INC. FOR PROJECT MANAGEMENT SERVICES WHEREAS, on June 7, 2016, the City Council approved an amendment to the consultant services agreement with Pakpour Consulting Group, Inc. for on-call engineering services; and WHEREAS, the City desires to hire a consultant qualified and experienced in providing project management for construction projects; and WHEREAS, Pakpour Consulting Group, Inc. has the demonstrated ability to perform the project management services; and WHEREAS, Pakpour Consulting Group, Inc. is available to perform the work specified. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve a Task Order with Pakpour Consulting Group, Inc. for project management services for the Fallon Sports Park — Phase 2 and Jordan Ranch Neighborhood Park Projects, attached as Exhibit A. BE IT FURTHER RESOLVED that the City Manager is authorized to execute the Purchase Orders for said Task Order. PASSED, APPROVED AND ADOPTED this 21st day of June, 2016, by the following vote: AYES: Councilmembers Biddle, Hart, Wehrenberg, and Mayor Pro Tem Gupta NOES: None ABSENT: Mayor Haubert ABSTAIN: None Mayor Pro Tern ATT T: DeP/)y City Clerk Reso No. 107-16,Adopted 6-21-16, Item 4.9 Page 1 of 1 4 EXHIBIT A TO RESOLUTION DUBLIN June 21, 2016 I I I i I I`1 THE NEW Joubin Pakpour AMERICAN Pakpour Consulting Group, Inc. BACKYARD 5775 Stoneridge Mall Road, Suite 320 Pleasanton, CA 94588 RE:Task Order#1 between the City of Dublin and Pakpour Consulting Group Mr. Pakpour: Effective today, this letter shall serve as written authorization for Task Order#1 to provide project management services on Fallon Sports Park Phase 2 and Jordan Ranch Neighborhood Park to the City of Dublin. Work shall be completed under the On-Call Agreement between Pakpour Consulting Group and the Facilities Development Division of the Department of Public Works. The term for Task Order#1 coincides with the term of the amended on-call agreement. Please review, sign and date this letter, email a copy back to the City, and send the original back by normal mail service. The Not-to-Exceed amount for Task Order#1 shall be $173,355, based on the attached proposals from Pakpour Consulting Group, dated April 22, 2016. Work is to be completed as stated in this proposal. A breakdown of work by project authorized to date under this agreement is as follows: Task Order#1 for On-Call Engineering Services Agreement Project Amount Number Authorized Fallon Sports Park— Phase 2 pk0414 $ 110,565 Jordan Ranch Neighborhood Park pk0514 $ 62,790 Task Order #1 Total $ 173,355 Upon agreement by both City and Pakpour Consulting Group, any substantive City Council changes to the timeline, not-to-exceed amount, or scope of work will need to be approved in writing and will result in a revised Task Order issued which will supersede City Manager this document. All other terms and conditions of the agreement which this task order is issued from shall remain in full force and effect. Community Development If you have any questions or need additional information, please contact Meghan Economic Development Tiernan, Facilities Development Manager, at (925) 556-4510 or via email, respectively, at: Meghan.Tiernan @dublin.ca.gov Finance/IT ' r,_),, Best Regards, Fire Prevention Human Resources Meghan Tiernan Facilities Development Manager Parks & Community Services Pakpour Consulting Group,INc. Police Authorized Representative(Print) Public Works '.. i 3, Title Date 100 Civic Plaza Authorized Representative(Signature) Dublin,CA 94568 P 925.833.6650 F 925,833.6651 www.dublin.ca.gov a,?j ifi {u"II��(j11J1Ji)��i1�� Pak1 nur Consulting Group, Inc. April 22, 2016 Meghan Tiernan 10027.13 Facility Development Manager City of Dublin 100 Civic Plaza Dublin, CA 94568 Subject: Proposal to Provide Project Management Services Fallon Sports Park—Phase 2 (PK-0414) Dear Ms.Tiernan, Thank you for meeting with us on April 18, 2016 to discuss your project management needs for this project. Based on our meeting and the scope of work detailed below, we prepared this proposal which allocates up to 15 hours of Lorin Jensen's time per week to this project. Project Information Description: 19.75-acre Community Park Construction: May 2016-June 2017 (54 weeks) Construction Budget: $13,858,500 General Contractor: Robert A. Bothman, Inc. Scope of Work • Become familiar with the Fallon Sports Park— Phase 2 Project (review plans & specs, meet with City staff and consultants, site visits) • Coordinate project activities to ensure project progresses on schedule and within the prescribed budget, • Act as liaison between the City and consultants and coordinate the work of consultants (landscape architects, geotechnical engineers, special inspectors) • Communicate early and often with the Facilities Development Manager and provide regular weekly project progress updates. • Maintain records as directed by City staff and prepare reports. Respond to inquiries regarding the status of projects. Develop and disseminate informational materials, as needed. • Represent City at construction progress meetings to ensure construction is in compliance with City plans and specifications. Exhibit A to Resolution- Page 2 of 5 5776 Stoneridge Mall Road,Suite 320,Pleasanton,CA 94588 (925)224-7717• FAX(925)224-7726•www.pcgengr.com �a�rr�toa)II)P nt G i°ihlied coej • Attend weekly 1-on-1 (or as-needed) meetings with the Facilities Development Manager. • Attend monthly City Manager CIP update meetings. • Attend meetings with City staff, as needed. • Prepare draft staff reports, as needed. • Provide administrative and technical support to the Facilities Development Manager. Budget We propose a time and materials budget for an average of 15 hours per week for 54 weeks. We will only bill for Lorin's actual time spent on the project. The billing rate and direct cost multiplier used for this proposal are from our 2014 on-call engineering contract. Lorin Jensen, P.E.—54 weeks x 15 hours per week x$130 per hour $105,300.00 Direct Cost Multiplier 5%, covers all direct expenses $5,265.00 Total: $110,565.00 Thank you once again for considering Pakpour Consulting Group for this project. Should you have any questions please do not hesitate to contact me at(925) 224-7717. Very truly yours, Pakpour C , Iting Group, Inc. Joubin Pakpour, P.E. Principal Engineer 1:\Projects\D,blln-10027.00\13-Fallon Sports Park PM\Contract\Agoncy\13-Du61in-Tiernan-1G.04.22,Fallon Sports Park Proposal.docx Exhibit A to Resolution- Page 3 of 5 April 22,2016—Page 2 Tiernan—Proposal to Provide Project Management for Fallon Sports Park—Phase II IffumogieDWEIRfiT IP'NIIP.�D�'� Pakpnur Consulting Grin ip, Inc, April 22, 2016 Meghan Tiernan 10027.14 Facility Development Manager City of Dublin 100 Civic Plaza Dublin,CA 94568 Subject: Proposal to Provide Project Management Services Jordan Ranch Park (PK-0514) Dear Ms.Tiernan, Thank you for meeting with us on April 18, 2016 to discuss your project management needs for this project. Based on our meeting and the scope of work detailed below, we prepared this proposal which allocates up to 10 hours of Lorin Jensen's time per week to this project. Protect Information Description: 5.0-acre Neighborhood Park Construction: May 2016- March 2017(46 weeks) Construction Budget: $1,600,000 General Contractor: Goodfellow Top Grade Construction Scope of Work • Become familiar with the Jordan Rank Park Project (review plans & specs, meet with City staff and consultants,site visits) • Coordinate project activities to ensure project progresses on schedule and within the prescribed budget. • Act as a liaison between the City and consultants and coordinate the work of consultants (landscape architects, geotechnical engineers, special inspectors) • Communicate early and often with the Facilities Development Manager and provide weekly regular project progress updates. • Maintain records as directed by City staff and prepare reports. Respond to inquiries regarding the status of projects. Develop and disseminate informational materials, as needed. • Represent City at construction progress meetings to ensure construction is in compliance with City plans and specifications. Exhibit A to Resolution- Page 4 of 5 5776 Stoneridge Mall Road,Suite 320,Pleasanton,CA 94588 (925)224-7717 • FAX(925)224-7726 •www.pcgengr.com Trot e li tint C:c nilicel �,i • Attend weekly 1-on-1 (or as-needed) meetings with the Facilities Development Manager. • Attend monthly City Manager OP update meetings. • Attend meetings with City staff, as needed. • Prepare draft staff reports, as needed. • Provide administrative and technical support to the Facilities Development Manager. Budget We propose a time and materials budget for an average of 10 hours per week for 46 weeks. We will only bill for Lorin's actual time spent on the project. The billing rate and direct cost multiplier used for this proposal are from our 2014 on-call engineering contract. Lorin Jensen, P.E.—46 weeks x 10 hours per week x$130 per hour $59,800.00 Direct Cost Multiplier 5%, covers all direct expenses $2,990.00 Total: $62,790.00 Thank you once again for considering Pakpour Consulting Group for this project. Should you have any questions please do not hesitate to contact me at (925) 224-7717. Very truly yours, Pakpour Con, ulting Group, Inc. /�//%//i Azi Joutiin Pakpour, P,E. Principal Engineer 0,Projects\Dublin-10021.00\14-lordan Ranch Park PM\Contract\Agency\14.6ubiln-Tiernan-16.04.22-Jordan Ranch Park Proposal.doev Exhibit A to Resolution- Page 5 of 5 April 22,2016—Page 2 Tiernan—Proposal to Provide Project Management for Jordan Ranch Park 1