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Home My WebLink About4.1 DRAFT Minutes 06-09-2016 �� _. ___ �. _ ��.�or bte�� '��r��,� STAFF REPORT `��j�'�`��1 HERITAGE AND CULTURAL ARTS COMMISSION DATE: Juiy 14, 201G T�: Honorable Chair and Cominissioners ' �,r` _ -�:} — ��__ � FROM: Tegan McLane, Cultural AYts &Heritage Manager �� '� SUBJECT: Minutes of the June 9,2016 Regular Meeting Prepared by Rl�onda Franklin,ManagementAnalyst EXECUTIVE SUMMARY: The Heritage & Cultural Arts Cominission will consider approval of the minutes of the June 9, 2016 Regular Meeting of the Heritage and Cultural Arts Cominission. FINANCIAL IMPACT: None. RECOMMENDATION: Approve the minutes of the June 9,2016 Regular Meeting of the Heritage and Cultural Arts Cominission. DESCRIPTION: The Heritage and Cultural Arts Commission will consider approval of the minutes of the June 9, 2016 Regular Meeting of the Heritage and Cultural Arts Commission. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Draft Minutes of the June 9,2016 Regular Meeting of the Heritage and Cultural Arts Coinmission. .�,v�..r;,�,.� ...��,. �_u�µ.,��.�_ .� _ ..,.��.� �M.�. ,..s a. .,.��.�r_�w.y� �;....� ,.�.a.�.�.�.�.._�.�� ITEM NO: 4.1 ��.;�7��Ulj,� HERITAGE AND CULTURAL ARTS COMMISSION � !!��,��r��f ��`� REGULAR MEETING `�}�:�� Draft Minutes :�l./F �R'`�' CITY OF DUBI.IN June 9, 2016 The lune 9, 2016 Regular Meeting of the Heritage and Cultural Arts Commission was called to order at 7:00 PM at the Dublin Civic Center, Dublin, California, by Chair Blackburn. ROLL CALL Commissioners (Cm.) Present: Blackburn, Deets, He, Minniear,Tutino, Iharosi Commissioners Absent: Szollos PLEDGE OF ALLEGIANCE Chair Blackburn led the Pledge of Allegiance. ORAL COMMUNICATIONS 3.1 Public Comments—None. APPROVAL OF MINUTES 4.1 May 12, 2016 Regular Meeting On a motion by Cm. Deets, seconded by Cm. Minniear, and by a vote of 5-0-0 with Cm. Iharosi and Vice Chair Szollos absent, the Commission took the following action: ACTION: Approved minutes of the May 12, 2016 Regular Meeting with three amendments to Section 9.1. WRITTEN COMMUNICATIONS—None. PUBLIC HEARING—None. UNFINISHED BUSINESS 7.1 Wallis Ranch Public Art Proposal Ms. Tegan McLane, Cultural Arts and Heritage Manager, presented the specifics of the item as outlined in the Staff Report and introduced the artist, Mr. Eric Powell, who provided additional detail on the proposaL Cm. Tutino stated she is unable to find the aesthetic value of the art as compared to some of the artist's other art pieces, and stated the art has more of a playground feel than an artsy or pubtic art feel. She expressed her concerns for the safety of the art, as she believes it will be used as a playground by children and youth. Cm. Minniear asked about the change in the location of the art. Mr. Garret Hines, with Trumark, described the new location of the art and the proximity from the old location. Chair Blackburn stated the art is a great concept that expresses and preserves the history of Dublin. HCAC Draft Minutes—June 9, 2016-Page 2 of 4 Cm. Deets asked about the thickness of horseshoe-shaped sculpture and expressed concern that youth may use it for skateboarding activities. Mr. Powell stated that all of the sculptures would be 18 inches thick and skateboard deterrents could be placed on the sculptures. Cm. He expressed his concern about the safety of the sculptures, as he also believes the art will be used as a playground for children and youth, and asked about the weight of each piece. Mr. Powell said the sculptures would weigh about one ton each and be engineered for earthquake safety. Cm. Minniear asked about maintenance for the art. Ms. McLane said, once the developer's maintenance period has expired, the City would receive instructions from the artist on how to maintain the art going forward. Cm. He asked about the ground surface for the art. Mr. Powell explained that the surface would be made of decomposed granite. Chair Blackburn asked if plaques describing each sculpture would be installed, and Mr. Powell said yes. Chair Blackburn opened for floor for Public Comment. Mr. Kane Wong, Dublin resident, commented in favor of the art, but expressed his concerns regarding safety, due to the interactive and playground nature of the art. Ms. Georgean Vonheeder-Leopold, City Historian, spoke in favor of the art. Seeing no further comment, Chair Blackburn closed the floor for Public Comment. Chair Blackburn expressed that, given the safety concerns of the other Commissioners, she would like to see the risk and safety concerns mitigated as much as possible. Cm. Minniear expressed his comfort with the existing permitting and plan check process Staff has in place to ensure that any safety and risk concerns are properly addressed. Cm. Minniear made a motion to recommend City Council approval of the art as proposed. The motion did not receive a second, and thus,failed. Chair Blackburn made a motion to recommend City Council approval of the art as proposed with further consideration to ensure that any safety and risk concerns be properly addressed. Cm. Minniear seconded the motion; however, by a vote of 3-2-0 with Cms. He and Tutino opposed, and with Vice Chair Szollos absent, the motion failed; as Ms. McLane stated the vote in favor has to be a majority of the full Commission in order to pass. Cm. Iharosi arrived at 8:05 PM. Commission members continued to voice concern over the safety of the art. Chair Blackburn made a motion to report to City Council that the Commission is unable to agree on a recommendation; however,the art does meet the majority of the criteria as established in the Public Art Master Plan, with the exception of the safety risk to the public, as voiced by some members of the Commission. The motion did not receive a second, and thus, failed. HCAC Draft Minutes—June 9,2016-Page 3 of 4 Cm. iharosi stated she likes the new location of the art, and stated she agrees with the safety concerns expressed by members of the Commission. On motion by Cm. Tutino, seconded by Cm. Deets, and by a vote of 4-2-0 with Chair B/ackburn and Cm. Minniear opposed, and with Vice Chair Szollos absent, the Commission voted to not recommend City Council approva/due to a significant safety risk to the public. NEW BUSINESS 8.1 Dublin Camp Parks Military History Center Design Proposal Ms. Tegan McLane, Cultural Arts & Heritage Manager, presented the specifics of the item as outlined in the Staff Report, and introduced Mr. Steven Haller, subject matter expert for the Van Sickle & Rolleri, LLC design team, who provided further details on the project. The Commissioners made comments in favor of the design proposaL Chair Blackburn and Cm. Minniear asked about Staff's plan to seek sponsorships and donations to fund furniture, fixture, and equipment (FF&Es) purchases, and expressed concern over raising enough money for all of the recommended FF&Es. Ms. McLane explained that these items would not be a part of the exhibits, but would be purchases made to enhance the overall comfort of the facility. She stated Staff could not guarantee, but would work towards obtaining the full amount estimated for the purchases. Ms. Georgean Vonheeder-Leopold, City Historian, spoke in favor of the project. Cm. Minniear suggested a display panel be devoted to the Parks Reserve Forces Training Area. On a motion by Cm. Minniear,seconded by Cm. Tutino, and by a vote of 6-0-0 with Vice Chair Szollos absent, the Commission voted to recommend City Council approval of the Dublin Camp Parks Military History Center Design Proposal as presented. 8.2 Arts Space Grant Pilot Program Proposal Ms. Tegan McLane, Cultural Arts & Heritage Manager, presented the specifics of the item as outlined in the Staff Report. Cm. Deets asked about the 51% Dublin residency requirement for groups requesting space for active (participatory) programs. Ms. McLane explained that these groups would need to show that the event is benefitting Dublin residents. Cm. Minniear asked about the requirement for 8-hour day reservations for the Dublin High School Center for Performing Arts and Education. Cm. Tutino stated the 8-hour requirement is most likely preferred by the School District to minimize disruptions to ongoing rehearsals/programs by the SchooL Ms. Mclane gave examples of why groups would most likely use the facility in 8-hour blocks, and stated the Commission is welcome to make an alternate suggestion as part of the recommendation to City Council. Chair Blackburn asked if the proposal was reviewed with non-profit organizations or potential grantees. Ms. McLane said no, and explained that the process was based on best practices of other cities. HCAC Draft Minutes—June 9, 2016-Page 4 of 4 Chair Blackburn asked about the requirement for a City Business License and liability insurance. Ms. McLane explained that these requirements are standard for organizations doing business in the City and for organizations renting City facilities, respectively. Cm. Minniear asked for clarification on how space would be allocated to the groups and Ms. Mclane gave an overview of how the process would work. On a motion by Cm. Tutino,seconded by Cm. Iharosi, and by a vote of 6-0-0 with Vice Chair Szollos absent, the Commission voted to recommend City Council approval of the Arts Space Grant Pilot Program with the inclusion to seek feedback and evaluation from organizations upon conclusion of the pilot period. 8.3 Winter 2016 Quarterly Report on Cultural Arts Classes and Events Ms. Tegan McLane, Cultural Arts & Heritage Manager, presented the specifics of the item as outlined in the Staff Report. The Commission received the Report. OTHER BUSINESS 9.1 Brief Information Only Reports from Heritage&Cultural Arts Commissioners and/or Staff Cm. Deets reported he attended a City Council meeting. Ms. Mclane provided program, project, and event updates. 9.2 Discussion of Future Agenda Items Ms. McLane provided an overview of upcoming agenda items for the Commission. Cm. Minniear suggested the Public Art Master Plan be reviewed at a future date after the Cultural Arts Assessment is completed. With Cm. Szollos absent, the Commissioners voted in favor of agendizing this item. ADJOURNMENT Being no further business, the meeting adjourned at 10:02 PM. • Minutes prepared by Rhonda Franklin, Management Analyst. Kathy Blackburn Chairperson ATTEST: Tegan McLane Cultural Arts and Heritage Manager