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������I/f STAFF REPORT
�����=��� YOUTH ADVISORY COMMITTEE �
DATE: May 25, 2016
TO: Honorable Chair and Committee Members
FROM: Lisa McPherson,Recreation Supervisor
Keviesved by Micki Cronin,Assi.rtant Director of Parks and Community Seruices
SUBJECT: Proposed Youth Expo Event
EXECUTIVE SUMMARY:
The Advisory Committee will receive a follow-up report regarding Dublin youth resident Nikolai Peram's
proposed Youth Expo event.
FINANCIAL IMPACT:
The proposal includes a$5,000 request for funding from the City of Dublin to offset the costs associated with
the proposed Youth Expo.
RECOMMENDATION:
Receive the Report, provide input, and make a recommendations regarding the proposed Youth Expo Event
to the Parks and Community Services Commission.
DESCRIPTION:
At the April 27, 2016,Youth Advisory Committee Meeting, the Advisory Committee received a report from
Staff regarding Dublin youth resident Nikolai Peram's proposal to conduct a Youth Expo event within the
2016 Splatter Festival. Staff informed the Advisory Committee that Splatter's event date is the same date as
the Dublin High School's Homecoming.
Staff further informed the Advisory Comtnittee that the proposed Youth Expo event would not involve City
Staff and would take a significant amount of coordination, funding and staffing by Mr. Peram and his team of
volunteers, even if it were integrated into a City-sponsored event. Staff estimated that appro�rimately 275
hours of volunteer time and more than $17,000 in funding would be needed to operate the proposed Youth
Expo event. Staff summarized the types of actions that would be necessary to conduct such an ambitious '
event:
• Develop talent entry criteria requirements for each activity,and create an entry submission process.
• Promote the Youth Expo activities and solicit applications from youth talent interested in
participating.
• Create a selection process, manage the selection of qualified entries and select youth talent to be
showcased at the Youth Expo.
• Coordinate with selected youth talent to participate in the Youth Expo.
• Market the Youth Expo to teen audiences.
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ITEM NO: 7.1
• Coordinate and obtain any Youth Expo event supplies and equipment; including stage, sound, tents,
electricity, air-conditioning if desired,projector and screen, art display racks,and tables and chairs.
• Coordinate set-up and take-down of Youth Expo event equipment and areas.
• Arrange for adults to oversee all event activities.
• Coordinate and manage Youth Expo volunteers, following all City procedures.
• Coordinate all aspects of the Youth Expo with City Staff who are responsible for the larger event.
After the Advisory Coininittee received Staff's report,Mr. Peram presented a Power Point Presentation to the
Advisory Committee outlining his proposed Youth Expo event. The Youth Expo event is intended to
showcase youth talents through the following acrivities:
• Art Exposition '
• Dance Competition
• Batde of the Bands
• Hackathon
• Film Festival
The Advisory Coininittee was supportive of showcasing Dublin youth talent, but expressed concerns about
the proposal. The Advisory Committee's concerns were focused on:
• Conducting the event on the same day as the Dublin High School's Homecoming;
• Coininitting the 2016-2017 Youth Advisory Comtnittee Members to assist with the event without
their approval;and
• Time allotted to successfully assist with the event. :
The Advisory Coininittee discussed and provided suggestions to Mr. Peram. Advisory Coininittee Member
Tran suggested conducting the Youth Expo event next year at Dublin High School, where more
infrastructure is already in place. Advisory Coininittee Chair Bedi suggested incorporating the five activities
throughout the year at different City and Youth Advisory Coininittee events, and to consider hosting a larger
event three to five years in the future, if smaller events become well established. Mr. Peram stated that he
needed time to consider the Advisory Committee Member's suggestions.
On Tuesday, May 3, 2016, Mr. Peram contacted Staff to request conducting the Batde of the Bands and
Dance Competition at a future Farmers' Market event. Mr. Peram also requested to conduct the proposed
Youth Expo event at the 2017 St. Patrick's Day Celebration.
Staff recommends delaying consideration of a partnership with the St. Patrick's Day Fesrival, pending the
successful outcome of Mr. Peram's partnership with the Farmers' Market and a presentation with more
detailed information.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of this Staff Report was provided to Mr. Peram.
ATTACHMENTS:
None.
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