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HomeMy WebLinkAbout8.3 P&CS Fee Schedule _____________________________________________________________________________________ ITEM NO: 8.2 Page 1 of 7 STAFF REPORT PARKS AND COMMUNITY SERVICES COMMISSION DATE: May 16, 2016 TO: Honorable Chair and Commissioners Members FROM: Micki Cronin, Assistant Director of Parks and Community Services SUBJECT: Winter 2016 Quarterly Report EXECUTIVE SUMMARY: The Commission will receive a report on the classes, activities, and events conducted during the 2016 winter season. RECOMMENDATION: Receive the Report. FINANCIAL IMPACT: None. DESCRIPTION: The Parks and Community Services Department develops and implements quality programs that strengthen community image, provides recreational experiences, encourages healthy lifestyles and preserves the City's heritage. This is accomplished by providing innovative recreational and social programs. The following is a summary of the programs and events offered by the Parks and Recreation Division during the 2016 winter quarter. RECREATIONAL ACTIVITIES Recreational and leisure activities are classes and activities that serve participants of all ages and provide positive recreational experiences. By participating in these classes, community members are given the opportunity to enhance their health, wellbeing, and/or community connection. Classes provide opportunities to learn a new craft or refine current skills, as well as provide a venue to meet others in the community and recreate with friends. Recreational and leisure activities are planned and implemented by contracted specialty instructors. Page 2 of 7 Popular classes for youth included: Current and Advance Debates, Tiny Tots Science and Parent and Me Gymnastics. Popular adult classes included: Zumba, Pilates and Bombay Jam. A total of 405 participants registered for recreational activities in 41 classes held during the winter session. There was an increase in total registration participation of approximately 19% from last year, which can be attributed to an increase in average class registration. Following is a summary of registration: Recreational Activities Winter Registration Comparison Attendance Type 2016 2015 2014 2013 2012 Resident 350 278 283 392 347 Non-Resident 55 62 54 81 48 Total Registration 405 340 337 473 395 Courses Held 41 49 49 68 58 Avg. Registration/Class 9.0 7.0 6.9 7.0 6.8 Courses Offered 51 60 66 113 78 Cancellation Rate 20% 18% 26% 40% 25% DUBLIN PRESCHOOL The Dublin Preschool is a recreational preschool program that provides the opportunity for social and educational development under the instruction of qualified early childhood educators. Children in this program participate in activities such as games and learning activities, outdoor play, arts and crafts, music, story time and circle time. Classes are offered in two-day and three-day formats both in the morning and afternoon. There is also a four-day per week option for the Pre-Kindergarten program. There were a total of 156 registrations for the fall. There were 85 registrations for the four-year old classes, 56 registrations for the three-year old classes and 15 registrations for the pre-kindergarten class. Dublin Elementary Preschool morning Staff have partnered with the Dublin Elementary Special Education teachers to offer the “Peers Make Awesome Partners” (PMAP) program. The PMAP program is an inclusion program that provides a positive peer interaction with Dublin Elementary special needs preschoolers and Dublin Elementary preschoolers. Preschoolers have been participating in learning activities that include story time, songs, play time, and Kimochis (meaning “feelings” in Japanese). Following is a summary of registration for the winter quarter. Preschool Winter Session Registration Comparison Registration Type 2016 2015 2014 2013 2012 Resident 145 172 215 255 270 Non Resident 11 25 22 32 35 Total Registration 156* 197 237 287 305 *Due to the closure of the Emerald Glen Activity Center the Preschool now operates in three classrooms (two classrooms at Shannon Community Center and one classroom at Dublin Elementary) and offers eight classes instead of eleven classes that were offered in previous years. Preschool Winter Program Event Dublin Preschool participants entertained their families with two choreographed dance songs at the “2016 Winter Program.” event. The program was held on January 27-28 from 7:00 PM - 8:00 PM at the Shannon Community Center. A combined total of 700 people attended the three performances. ITEM NO: 8.3 STAFF REPORT PARKS & COMMUNITY SERVICES COMMISSION DATE: May 16, 2016 TO: Honorable Chair and Commissioners FROM: Micki Cronin, Assistant Director of Parks and Community Services SUBJECT: Parks and Community Services Department Fee Schedule EXECUTIVE SUMMARY: The Commission will review the Parks and Community Services Department proposed fees for Fiscal Year 2016-17. FINANCIAL IMPACT: None. RECOMMENDATION: Recommend City Council approval of the Parks and Community Services Department proposed fees for Fiscal Year 2016-17. DESCRIPTION: On an annual basis, Staff undertakes a review of the expenditures and revenues related to various Department programs and recommends fee amendments as necessary to sufficiently support and operate the programs. As part of this process, Staff also reviews the fees charged by other local organizations for like programs to determine if the proposed fees are comparable to the market average. In preparing the next Fiscal Year budget (the first year of the two-year budget cycle), Staff evaluated activity fees for programs in the areas of preschool, family programs, sports, aquatics, senior center programs, and festivals and events. To maintain, and/or enhance service delivery where needed, Staff is proposing fee amendments as outlined below towards achieving this effort. Starting Fiscal Year 2016-17, the Parks and Community Services Department program fees will be included in the City’s Master Fee Schedule, which is adopted by the City Council on an annual basis. As a result, the Commission is being asked to review and recommend City Council approval of the fees as outlined in this report. Following is a summary of the proposed fee modifications. 2 of 7 PRESCHOOL PROGRAMS The Dublin Preschool program offers three class levels. The program currently serves over 156 students. Dublin Preschool is a program in which parents are encouraged to either participate in the program several times each session or pay a non-participation fee. This format helps to maintain affordable registration fees and involve parents in their child’s learning. For six weeks during the summer Camp Shamrock is offered to preschoolers ages 3-5 for three hours per day each week at the Shannon Community Center. Staff proposes increasing fees for the Dublin Preschool to help offset the expenses and maintain the quality of the program. The following is a summary of the proposed fee modifications. PRESCHOOL PROGRAM FEES Current 2015-16 Proposed 2016-17 Description Resident Non-Resident Resident Non-Resident Dublin Preschool – 3’s (2 days per week) $412 $494 $437 $524 Dublin Preschool – 4’s (2 days per week) $437 $524 $463 $556 Dublin Preschool – 3’s (3 days per week) $616 $739 $653 $784 Dublin Preschool – 4’s (3 days per week) $641 $769 $686 $823 Dublin Preschool – 4’s (4 days per week) $962 $1,154 $1,039 $1,246 Little Lovies (8 classes) $160 $192 $176 $211 Camp Shamrock (1 week session-5 days) $101 $121 $110 $132 Dublin Preschool Non-Participation Daily rate $60 $60 $65 $65 Following is the average hourly resident rate per child for other preschool programs in the Tri-Valley area. • LARPD Fee $6.51 per hour • Pleasanton Fee $8.25 per hour • San Ramon $9.54 per hour • Current Dublin Fee $7.10 per hour • Proposed Dublin Fee $7.54 per hour FAMILY SERVICES PROGRAMS Family Services Programs support positive youth development and strong families. Programs include Camp Kolb, Camp Stager, Camp Dublin Sports Grounds,, Camp Sunrise, Nature Day Camp, Camp Dublin, No School Day Camp, After School Recreation, and Student Union. Staff proposes an average fee increase for the After School Recreation and Student Union programs based on increased operating and staffing costs and the addition of program supplies. The following table summarizes the proposed fee modifications. 3 of 7 After School Recreation/Middle School Union Current 2015-16 Proposed 2016-17 Description Resident Non- Resident Resident Non- Resident Full Session $425 $510 $510 $612 20-Day Pass $225 $270 $280 $336 Late Fee (per minute) $1.00 $1.00 $1.00 $1.00 Following is the average hourly resident rate per child for the City of Dublin After School Recreation and Middle Student Union programs, Dublin EDCC, Livermore Area Recreation and Park District (LARPD) and the Kids Country program in San Ramon. • Kids Country $7.77 per hour (Average Regular rate for after school only option) • LARPD $3.86 per hour • EDCC Dublin $5.74 per hour (Average for weekly program) • Current Dublin Fee $2.02 per hour- full session • Proposed Dublin Fee $2.43 per hour- full session 20-Day Pass • Current Dublin Fee $3.21 per hour • Proposed Dublin Fee $4.00 per hour Staff proposes increasing fees for Nature Day Camp, Camp Sunrise, Camp Kolb, Camp Stager and Camp Dublin Sports Grounds. The fee increases will cover additional costs for staffing, contract vendors, operating supplies, and the set up and clean up by Staff. The following table summarizes the proposed fee modifications. DAY CAMPS Current 2015-16 Proposed 2016-17 Description Resident Non- Resident Resident Non- Resident Camp Dublin One Week Session $196 $235 $212 $254 Camp Sunrise, , Camp Kolb, Camp Stager and Camp Dublin Sports Grounds One Week Session $64 $77 $72 $86 Glen the Guide Nature Day Camp One Week Session $196 $235 $212 $254 Camp Connectors AM/ PM Connector $32 $38 $35 $42 Camp Connector Lunch $19 $23 $20 $24 The following is a comparison of the average hourly resident rate per child for Dublin’s Nature Day Camp, an all-day camp; all-day camps run by Ohlone Camp in Livermore, Ridge Runners Nature Day Camp in Pleasanton, and Desteenation Camp in Danville. • Ohlone Camp (Livermore) $6.74 per hour • Ridge Runners (Pleasanton) $6.80 per hour • Desteenation Camp (Danville) $7.82 per hour 4 of 7 • Current Dublin Fee $5.60 per hour • Proposed Dublin Fee $6.06 per hour The following is the average hourly resident rate per child for Dublin’s half-day camps including Camp Sunrise, Camp Kolb, Camp Stager and Camp Dublin Sports Grounds compared to half-day camps run by Danville’s Osage Adventure Day Camp and Desteenation Camp Junior, and Livermore Area Recreation and Park District’s Fun in the Sun. • Osage Adventure Camp (Danville) $5.65 per hour • Desteenation Camp Junior (Danville) $7.36 per hour • Fun in the Sun (LARPD) $6.00 per hour • Current Dublin Fee $4.27 per hour • Proposed Dublin Fee $4.80 per hour TEEN PROGRAMS The Dublin LEAD program provides youth the opportunity to learn about job-related skills, leadership skills and multiple programs. There is a slight increase or adjustment to the fee. This increase is based on increased operating and staffing costs and the addition of program supplies. The following table summarizes the proposed fee modifications. Current 2015-16 Proposed 2016-17 Description Resident Non- Resident Resident Non- Resident Dublin L.E.A.D Program $88 $106 $99 $119 SPORTS PROGRAMS Adult Sports Adult Leagues are offered year-round, with the Co-ed Bocce Ball League conducted during the summer quarter only. Staff proposes lowering the basketball fee to allow the option of shorter seasons if desired. Individual game fees may be raised to offset increases in court preparation. Adult Sports Current 2015-16 Proposed 2016-17 Description Resident Non- Resident Resident Non- Resident Basketball Adult League $509 -$640 $611 - $768 $475 - $640 $570 - $768 Bocce Ball Adult Co-ed League $150 $180 $155 $186 Softball Adult League $475 - $630 $570 - $756 $475 - $630 $570 - $756 Sports League Late Registration Fee $25 $25 No Change No Change Bocce Ball • Danville $21.88 per match • Pleasanton Fee $13.75 per match • Current Dublin Fee $15.00 per match • Proposed Dublin Fee $15.50 per match 5 of 7 Youth Sports The Department conducts the Junior Warriors Basketball League in the winter and summer each year. Staff proposes increasing the league fees to offset increases in program and janitorial costs. The Teeball League is held from September to October each year. The fee was increased in Fiscal Year 2015- 16 and Staff proposes keeping the fee the same for next year. Youth Sports Current 2015-16 Proposed 2016-17 Description Resident Non- Resident Resident Non- Resident Junior Warriors Basketball League (W) $149 $179 $162 $194 Junior Warriors Basketball League (S) $99 $119 $106 $127 Teeball League $109 $131 No change No change Basketball Clinics $48-$59 $58-$71 $51 -$64 $61-$77 Junior Warriors (winter) • Danville $18.75 per game • Pleasanton Fee $16.88 per game • San Ramon $19.88 per game • Current Dublin Fee $16.56 per game • Proposed Dublin Fee $18.00 per game Junior Warriors (summer) • Current Dublin Fee $16.50 per game • Proposed Dublin Fee $17.67 per game Teeball • Danville $9.17 per game • Current Dublin Fee $13.63 per game • Proposed Dublin Fee $13.63 per game SWIM CENTER PROGRAMS Recreational Swim is a drop-in program that allows patrons to utilize the Dublin Swim Center at leisure. The admission fee to the Swim Center is the same for all patrons. This pricing structure is an industry standard and is used by neighboring cities. The Green Gators Swim Team is a summer recreational competitive swim team that participates in the Tri- Valley Swim League. The season is a 10-week program with five days of practice per week, with approximately one swim meet each week. The Junior Green Gator Swim Team is a non-competitive swim program that helps prepare participants for competitive swimming. Participants attend seven weeks of practice three days a week. Participants have a chance to participate in two swim meets to help track their progress during the summer. The proposed fee increase for each team helps cover an increase in staffing time to coordinate and coach the programs. Private lessons provide students the opportunity to receive individualized swimming instruction. During this lesson participants receive direction and feedback from the instructor to help improve stroke technique and efficiency. The fee increase will help keep pace with rising staffing coordination time and costs. 6 of 7 Current 2015-16 Proposed 2016-17 Recreational Swimming Resident Daily Fee Resident 15 - Pass Non- Resident 15 - Pass Resident Daily Fee Resident 15 - Pass Non- Resident 15 - Pass 0-5 Years $4 $52 $60 No Change No Change No Change 6-17 Years $4 $52 $60 No Change No Change No Change Adult $4 $52 $60 No Change No Change No Change Senior Daily $4 $52 $60 No Change No Change No Change Current 2015-16 Proposed 2016-17 Resident Non- Resident Resident Non- Resident Family Pass $165 $198 No Change No Change Fitness Programs Adult Lap Swim - daily fee $3.75 $3.75 $4 $4 Sr. Lap Swim - daily fee $3.50 $3.50 $4 $4 Adult Lap Swim - pass fee (15 admissions) $48.75 $56.25 $52 $60 Sr. Lap Swim - pass fee (15 admissions) $48.75 $56.25 $50 $56 Learn-to-Swim Program Infant/Parent (per class) $5.75 $6.87 $6 - $10 $7 - $12 Preschool (per class) $8.25 $9.87 $8 - $15 $10 - $18 Youth (per class) $7 $8.37 $7 - $14 $8 - $17 Adult (per class) $8.25 $9.87 $8 - $15 $10 - $18 Private Lesson (per class) $40 $48 $40 - $50 $48 - $60 Semi-Private Lesson per person (per class) $31 $37 $31 - $40 $37 - $45 Competitive Swimming Programs Swim Team $275 $330 $295 $342 Jr. Swim Team $135 $162 $150 $168 Competitive Stroke Lessons (9 lessons) $76 $91 $8 - $15 $10 - $18 Other Programs Group Picnic Area Reservation $39 $47 No change No change Guard Start/WSIA Training (incl. materials) $91 $109 No change No change Lifeguard Training (includes materials) $251 $301 No change No change Water Safety Instructor (includes materials) $201 $241 No change No change Springboard Diving (per class) $9.83 $11.66 $9 - $15 $11 - $18 Advanced Swimming Technique (per class) $12 $14.25 $12 - $18 $14 - $20 7 of 7 SENIOR CENTER PROGRAMS The Dublin Senior Center offers a variety of low cost classes, activities, and programs that facilitate participation by senior patrons. Many classes, often taught by volunteer instructors, are offered on a “drop- in” basis where the City charges a nominal “activity fee” to participate without having to pre-register for the class. Staff is recommending a small increase in the activity fee as it has been the same since Fiscal Year 2012-13, when it increased by 25 cents. Staff also recommends that the current practice of one “activity fee” for both residents and non-residents continue. The “drop-in” fee format is very popular among the seniors and allows for their scheduling flexibility. Staff conducted a fee comparison of other Senior Centers, which indicates that the Dublin Senior Center still offers one of the lowest fees in the Tri-Valley area. ACTIVITY FEE Current 2015-16 Proposed 2016-17 Activity Fee (per activity) $2 - $3 $3 - $15 SPECIAL EVENTS, SPECIAL LUNCHEONS, AND DANCES Current 2015-16 Proposed 2016-17 Resident Non- Resident Resident Non- Resident Special Luncheons $7.50 -$15 $8.50 -$16 $10 - $20 $12 - $24 Dances Pre-Registration $10 - $25 $12 - $30 No change $13 - $30 Dances at the Door $15 - $35 $15 - $35 $15 - $40 $15 - $40 Trips and Tours – Local Trips (4 hour trip) $20 $24 $20 - $25 $24 - $30 Additional fee per person for each hour over 4 $3.50 $3.50 $3.50 - $5 $3.50 - $5 Trips and Tours – Local Trips (8 hour trip) $35 $42 $35 - $45 $42 - $54 Trips and Tours – Distant Trips (8-10 hour trip) $39 $47 $40 - $50 $48 - $60 NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: None.