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HomeMy WebLinkAbout4.2 DRAFT HCAC Minutes 07-14-2016 Regular Mtg ITEM NO: 4.2 STAFF REPORT HERITAGE AND CULTURAL ARTS COMMISSION DATE: August 11, 2016 TO: Honorable Chair and Commissioners FROM: Tegan McLane, Cultural Arts & Heritage Manager SUBJECT: Minutes of the July 14, 2016 Regular Meeting Prepared by Rhonda Franklin, Management Analyst EXECUTIVE SUMMARY: The Heritage & Cultural Arts Commission will consider approval of the minutes of the July 14, 2016 Regular Meeting of the Heritage and Cultural Arts Commission. FINANCIAL IMPACT: None. RECOMMENDATION: Approve the minutes of the July 14, 2016 Regular Meeting of the Heritage and Cultural Arts Commission. DESCRIPTION: The Heritage and Cultural Arts Commission will consider approval of the minutes of the July 14, 2016 Regular Meeting of the Heritage and Cultural Arts Commission. NOTICING REQUIREMENTS/PUBLIC OUTREACH: None. ATTACHMENTS: 1. Draft Minutes of the July 14, 2016 Regular Meeting of the Heritage and Cultural Arts Commission. HERITAGE AND CULTURAL ARTS COMMISSION REGULAR MEETING Draft Minutes CITY OF DUBLIN July 14, 2016 The July 14, 2016 Regular Meeting of the Heritage and Cultural Arts Commission was called to order at 7:08 PM at the Dublin Civic Center, Dublin, California, by Chair Blackburn. ROLL CALL Commissioners (Cm.) Present: Blackburn, Deets, He, Iharosi, Minniear, Szollos Commissioners Absent: Tutino PLEDGE OF ALLEGIANCE Chair Blackburn led the Pledge of Allegiance. ORAL COMMUNICATIONS 3.1 Public Comments – None. APPROVAL OF MINUTES 4.1 June 9, 2016 Regular Meeting On a motion by Cm. Deets, seconded by Cm. Minniear, and by a vote of 6-0-0 with Cm. Tutino absent, the Commission took the following action: ACTION: Approved minutes of the June 9, 2016 Regular Meeting with one amendment to Item 7.1. WRITTEN COMMUNICATIONS – None. PUBLIC HEARING – None. UNFINISHED BUSINESS 7.1 Wallis Ranch Public Art Proposal Ms. Tegan McLane, Cultural Arts and Heritage Manager, presented the specifics of the item as outlined in the Staff Report. She stated that Ms. Roxanne Recinos-Serna, Plan Check Engineer, and the artist, Mr. Eric Powell, were present and available for questions. Chair Blackburn asked if the letter from the Interim Risk Management Officer (Attachment 2 of the Staff Report) recommended placing a permanent barrier around the art to discourage the public from climbing on the sculptures. Ms. Recinos-Serna stated the Building Code does not require that a barrier be placed around the art. Ms. McLane clarified that the letter was not recommending a barrier, but rather was stating this as an option to consider. She noted the Risk Manager also suggested warning signs as a possible option and indicated that would be preferable, from a public art standpoint, because it would not impede the view of the artwork. Cm. Deets asked if the horseshoe sculpture could be inverted to discourage skateboarders from trying to ride on it. Mr. Powell stated he considered that; however, to remain true to the integrity and historical significance of the artifact from which it was designed, he would prefer to leave the horseshoe sculpture as proposed. H&CAC Draft Minutes – July 14, 2016 – Page 2 of 3 Chair Blackburn asked about placing bumpers on the horseshoe sculpture to deter skateboarders, and Mr. Powell stated that bumpers would be placed on the sculpture. Vice Chair Szollos stated that the concerns about children climbing on the sculptures are valid; however, it is ultimately the parent’s responsibility to tell their children not to climb on the art. She stated she likes the art, as well as the accessibility of the art to the public, as proposed. Chair Blackburn opened the floor for Public Comment. Mr. Kane Wong, Dublin resident, commented in favor of the art, but expressed concern about children tying a rope through the eye of the hook sculpture. Seeing no further comment, Chair Blackburn closed Public Comment. Cm. Deets suggested placing mesh or plexiglass in the eye of hook to close the opening. Chair Blackburn commented that the art does not appear to pose any greater risk than existing art pieces in the City. Cm. Iharosi stated she spoke with acquaintances regarding their opinion of the safety risks that might be associated with the art and received favorable feedback that community members agreed it is the responsibility of parents to keep children from climbing on the art. On a motion by Cm. Minniear, second by Vice Chair Szollos, and by a vote of 4-2-0 with Cms. Deets and He opposed, and with Cm. Tutino absent, The Commission voted to reconsider the vote of June 9, 2016 and voted in favor of recommending City Council approval of the art as proposed. NEW BUSINESS – None. OTHER BUSINESS 9.1 Brief Information Only Reports from Heritage & Cultural Arts Commissioners and/or Staff Cm. Iharosi reported that she visited the Heritage Park and Museums and saw many people playing the new Pokémon Go game. She expressed her concern about potential damage to the cemetery area while people are playing the game. Cm. Szollos reported on her recent visit to an aquatics center outside of Dublin. Cm. Deets commended Ms. McLane on her work on the Cultural Arts Survey. Ms. McLane provided program and event updates. 9.2 Discussion of Future Agenda Items Ms. McLane provided an overview of upcoming agenda items for the Commission. Cm. Minniear stated he would like Staff to come up with a draft policy to deal with issues like the Pokémon Go phenomena and other inappropriate uses of City facilities. With Cm. Tutino absent, the Commissioners voted in favor of agendizing this item for a future meeting. H&CAC Draft Minutes – July 14, 2016 – Page 3 of 3 Chair Blackburn stated she would like to hear about Staff’s work plan for the new Fiscal Year. With Cm. Tutino absent, the Commissioners voted in favor of agendizing this item for a future meeting. ADJOURNMENT Being no further business, the meeting adjourned at 7:52 PM. Minutes prepared by Rhonda Franklin, Management Analyst. ______________________________ Kathy Blackburn Chairperson ATTEST: _________________________________ Tegan McLane Cultural Arts and Heritage Manager