HomeMy WebLinkAbout4.9 Amend to Bay Island Officials Assoc Agmt
STAFF REPORT
CITY COUNCIL
DATE:August 16, 2016
TO:
Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Consideration of an Amendment to the Contractor Services Agreement
with Bay Island Officials Association for Officiating Services
Prepared by: Micki Cronin, Assistant Director of Parks and Community Services
EXECUTIVE SUMMARY:
The City Council will consider approval of an amendment to the contractor services
agreement between the City of Dublin and Bay Island Officials Association.
STAFF RECOMMENDATION:
Resolution
Staff recommends that the City Council adopt the Approving the First
Amendment to the Agreement with Bay Island Officials Association.
FINANCIAL IMPACT:
The initial Agreement, in the amount of $44,002, has been expended in Fiscal Years
2014/15 & 2015/16. The one-year extension for Fiscal Year 2016/17 in the amount of
$20,335 has been budgeted in the Fiscal Year 2016/17 budget. The Amendment will
increase the initial Agreement by $20,335, which will increase the not to exceed amount
to $64,337.
DESCRIPTION:
On October 1, 2014, the City entered into a Contractor Services Agreement with Bay
Island Officials Association for a two-year term to provide officiating services for
basketball and softball games. Staff is seeking City Council approval to extend the term
of the Agreement for one-year, expiring on June 30, 2017, and to increase the
compensation by $20,335 for a new not to exceed amount of $64,337.
Staff is recommending the approval of the First Amendment to the Contractor Services
Agreement between the City of Dublin and Bay Island Officials Association.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
Page 1 of 2
None.
ATTACHMENTS:
1. Resolution - Amendment to Bay Island Officials
Exhibit A of Resolution - Amendment
Page 2 of 2
RESOLUTION NO. XX-16
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
*********
APPROVING AN AMENDMENT TO THE CONTRACTOR SERVICES AGREEMENT
WITH BAY ISLAND OFFICIALS ASSOCIATION
FOR OFFICIATING SERVICES
WHEREAS, on October 1, 2014, the City entered into a Contractor Services Agreement
with Bay Island Officials Association for a two-year term to provide officiating services for
basketball and softball games; and
WHEREAS, Staff is seeking City Council approval to extend the term of the Agreement
for one-year, expiring on June 30, 2017, and to increase the compensation by $20,335 for a
new not to exceed amount of $64,337; and
NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does
hereby approve the first Amendment to the Contractor Services Agreement between the City of
Dublin and Bay Island Officials Association for officiating services; and
BE IT FURTHER RESOLVED that the City Manager is authorized to execute the
Amendment, attached hereto as Exhibit “A.”
PASSED, APPROVED AND ADOPTED this 16th day of August, 2016, by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_______________________________
Mayor
ATTEST:
______________________________
City Clerk
FIRST AMENDMENT TO
CONTRACTOR SERVICES AGREEMENT
BETWEEN THE CITY OF DUBLIN AND
BAY ISLAND OFFICIALS ASSOCIATION
WHEREAS, on October 1, 2014, the City of Dublin (“CITY”) and Bay Island Officials
Association (“Contractor”) entered into a Contractor Services Agreement (“Agreement”); and
WHEREAS, the existing Agreement has a two-year term, expiring on June 30, 2016,
and
WHEREAS, the City and Contractor mutually desire to extend the Term of Services for a
period of one year; and
WHEREAS, in consideration for the extended term, City and Contractor mutually desire
to increase Compensation to a sum not to exceed sixty four thousand three hundred thirty
seven dollars ($64,337), which is an increase of twenty thousand three hundred thirty three
dollars ($20,335) from the initial Agreement dated October 1, 2014.
NOW, THEREFORE, for good and valuable consideration, the sufficiency of which is
hereby acknowledged, the Agreement is amended as follows:
1) Section 1.1 Term of Services shall be rescinded in its entirety and replaced with the
following:
1.1 Term of Services. The term of this Agreement shall begin on the date first
noted above and shall end on June 30, 2017, the date of completion specified in
Exhibit A, and Contractor shall complete the work described in Exhibit A prior to
that date, unless the term of the Agreement is otherwise terminated or extended,
as provided for in Section 8. The time provided to Contractor to complete the
services required by this Agreement shall not affect the City’s right to terminate
the Agreement, as provided for in Section 8.
2) Section 2 Compensation shall be rescinded in its entirety and replaced with the
following:
2. COMPENSATION. City hereby agrees to pay Contractor a sum not to exceed
sixty four thousand three hundred thirty seven dollars ($66,337), notwithstanding any contrary
indications that may be contained in Contractor’s proposal, for services to be performed and
reimbursable costs incurred under this Agreement. In the event of a conflict between this
Agreement and Contractor’s proposal, attached as Exhibit A, regarding the amount of
compensation, the Agreement with prevail. City shall pay Contractor for services rendered
pursuant to this Agreement at the time and in the manner set forth therein. The payments
specified below shall be the only payments from City to Contractor for services rendered
pursuant to this Agreement. Contractor shall submit all invoices to City in the manner specified
herein. Except as specifically authorized by City, Contractor shall not bill City for duplicate
services performed by more than one person.
Contractor and City acknowledge and agree that compensation paid by City to
Contractor under this Agreement is based upon Contractor’s estimated costs of providing the
services required hereunder including salaries and benefits of employees and subconsultants of
EXHIBIT “A”
SCOPE OF SERVICES AND FEE
Provide officials that are trained and qualified to perform the services required to officiate
basketball and softball games.
Basketball officials are certified in California Interscholastic Federation (CIF) basketball
rules.
Softball officials are certified in Amateur Softball Association (ASA) rules.
Provide adult basketball leagues with two officials per game.
Provide youth basketball leagues with one or two officials per game.
Provide adult softball leagues with two umpires per game.
Officials are to arrive in uniform and check in with staff prior to game start time.
All officials must work effectively with City Staff.
Cancellation Notice: The City will notify the Contractor of any cancelled evening games
by 3:00 pm, and cancelled daytime games by 8:00 pm the night before.
COMPENSATION
(all fees are inclusive)
BASKETBALL
$55.00 Total fee for officiating an adult basketball game (two officials)
$48.00 Total fee for officiating a youth basketball game (two officials)
$24.00 Total fee for officiating a youth basketball game (one official)
SOFTBALL
$48.00 Total fee for officiating an adult softball game (two officials)
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