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HomeMy WebLinkAbout07-12-2016 PC MinutesPlanning Commission Minutes Tuesday, July 12, 2016 1. CALL TO ORDER & PLEDGE OF ALLEGIENCE TO THE FLAG A regular meeting of the City of Dublin Planning Commission was held on Tuesday, July 12, 2016, in the City Council Chambers located at 100 Civic Plaza. Chair Kohli called the meeting to order at 7:00 p.m.7.00:56 PM Present: Chair Kohli; Vice Chair Mittan; Commissioners Do, Bhuthimethee and Goel; Jeff Baker, Assistant Community Development Director; Lauren Quint, Assistant City Attorney, Martha Aja, Associate Planner; Robert Paley, Assistant Planner; and Debra LeClair, Recording Secretary. Absent: None 2. ORAL COMMUNICATIONS —NONE 3. CONSENT CALENDAR — 3.1 Minutes of the June 14, 2016 Planning Commission Meeting. On a motion by Cm. Goal and seconded by Chair Kholi, on a vote of 3 -1 -1, with Cm. Bhuthimethee abstaining and Cm. Mittan absent for the vote, the Planning Commission approved the minutes of the June 14, 2016 meeting. 4. WRITTEN COMMUNICATIONS — NONE 5. PUBLIC HEARINGS - 5.1 PLPA- 2016 -00026 Pace Supply Conditional Use Permit application to create an Equipment and Materials Storage Yard at 6400 Sierra Court. Robert Paley, Assistant Planner, presented the project as outlined in the Staff Report. Cm. Mittan asked if there will be any improvements to the building fagade. Mr. Paley answered that a fagade remodel was previously approved at Staff level by a Site Development Review (SDR). Cm. Mittan asked if there will be any landscape improvements. Mr. Paley answered yes and pointed out the location of the landscaping improvements on the site plan and indicated which plants will be used. Mr. Baker added that the building has been vacant for a long time and was recently purchased. He stated that the new owners are re- tenanting the building and doing overall improvements to enhance the building which included a previously applied for SDR for fagade modifications and landscaping which has been approved. The other tenant spaces are receiving Building Permits currently for tenant improvements. He stated that, tonight, the Planning Commission is reviewing the outdoor storage component which requires a Conditional Use Permit (CUP) which includes the function of the outdoor storage facility. He stated that the Applicant has proposed the fencing material to go around the storage area which requires an SDR Waiver, therefore, if the CUP is approved and the Commission doesn't have any concerns with the proposed fence material, then Staff would approve the SDR Waiver. Cm. Mittan asked if the materials to be stored behind the fence would be stacked higher than the fence. Mr. Baker answered that there is a Condition of Approval that requires that all the stored materials will not extend above the fence. Cm. Goal asked how the fence is positioned relative to Dublin Blvd. Mr. Paley pointed out the location of the fence on the aerial view of the site. Cm. Goal asked if the materials being used in the storage area will be consistent with the materials used for the fapade modification. Mr. Paley answered yes, the fencing material will be painted to match the building and some elements of the building will match the fence. Chair Kohli asked about the activities that occur within the facility and was concerned about the possible disturbance of the surrounding area. Mr. Baker suggested discussing those activities with the Applicant. Chair Kohli opened the public hearing. Paul Heintz, Applicant, explained the activities of the storage yard and the timeframe of those activities. Chair Kohli asked how many trucks will be entering and existing the yard on a daily basis. Mr. Heintz answered that there are approximately 2 large trucks in the morning, but mostly smaller trucks are in and out during the day. Cm. Mittan asked about the nearest residence to the facility. Mr. Paley pointed out the nearest residence to the facility. Cm. Mittan asked if notice of this hearing was provided to those residents. Mr. Baker answered that every residence within 300 feet of the project was notified. Cm. Mittan asked the Applicant to point out where the activity would occur at the facility. Mr. Heintz pointed out the area where the activity would occur, which is the receiving area. Cm. Mittan asked if there will be any attempt at sound mitigation for the residents within the 300ft radius. Mr. Paley answered that the fence will act as mitigation as well as the landscaping. Chair Kohli closed the public hearing. Cm. Bhuthimethee was glad to see the building occupied and hoped for they would find a tenant for the vacant space and felt it is an appropriate use of the area. Cm. Mittan concurred with Cm. Bhuthimethee; felt it was a good project, and encouraged the inclusion of mature landscaping. Cm. Do concurred with the other Commissioners. Cm. Goel stated he can make the findings and welcomed the Applicant to Dublin. Chair Kohli stated that he can make the findings and concurred with the other Commissioners. On a motion by Cm. Goel and seconded by Cm. Bhuthimethee, on a vote of 5 -0, the Planning Commission unanimously adopted: RESOLUTION NO. 16- 12 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DUBLIN APPROVING A CONDITIONAL USE PERMIT TO CREATE AN EQUIPMENT AND MATERIALS STORAGE YARD AT 6400 SIERRA COURT 5.2 PLPA- 2016 -00030 International Brotherhood of Electrical Workers Local 595 Conditional Use Permit for an electronic readerboard sign. Martha Aja, Associate Planner, presented the project as outlined in the Staff Report. Chair Kohli opened the public hearing. David Nelson, Applicant, spoke in favor of the project and the reason for installing a new monument sign. Cm. Mittan asked about if there are any Conditions of Approval regarding the brightness of the sign. Ms. Aja answered that they must comply with Title 24 requirements and there is a Condition of Approval that states, if there is a problem with the maintenance of the sign, it must be taken care of in a timely manner_ Chair Kohli closed the public hearing. Cm. Bhuthimethee asked how much space there is between the ground and the lowest sign. She felt it was good to have landscaping around the sign to cover the lower portion and asked the Applicant to include more space at the bottom of the monument for landscaping. Ms. Aja felt that there was 10 -12 inches between the ground and the lower sign. Cm. Bhuthimethee stated she did not want plants to grow and block the sign. She stated that she can make the findings. She felt that some of the readerboard signs are controversial, but felt that the size and location of this sign is appropriate. Cm. Goal stated that he can make the findings, and concurs with Cm. Bhuthimethee regarding the setback and size of the sign. He appreciated that the IBEW was attempting to communicate with their membership. Cm. Do concurred with the other Commissioners. Cm. Mittan concurred with the other Commissioners and felt that there is a tipping point regarding electronic signs and the number of them within the City, but felt we have not reached that point and left it to Staff to determine where that point is. Chair Kohli stated that he can make the findings and concurred with the other Commissioners. On a motion by Cm. Do and seconded by Cm. Goel, on a vote of 5 -0, the Planning Commission unanimously adopted: RESOLUTION NO. 16 -13 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DUBLIN APPROVING A CONDITIONAL USE PERMIT FOR AN ELECTRONIC READERBOARD SIGN LOCATED AT 6250 VILLAGE PARKWAY 5.3 PLPA 2016 -00029 PetSmart Conditional Use Permit to allow Animal Services within the Fallon Gateway Retail Center at 2880 Dublin Boulevard. Martha Aja, Associate Planner, presented the project as outlined in the Staff Report. Cm. Mittan asked about traffic planning for access to the Fallon Gateway shopping center from the driveway on Fallon Road. He was concerned with congestion caused by the stop sign at the entrance to the shopping center. He asked if there will be a "relief' area for pets in front of the building. Ms. Aja stated that there is landscaping throughout the site and there is a Condition of Approval that requires that the owner maintain the site in a well -kept manner which would include ensuring that the pet -owner would be responsible for cleaning up after their pet. Cm. Mittan mentioned the small grass area across from the pet store that was added at Waterford and asked if that could be part of the plan for PetSmart at Fallon Gateway too. Ms. Aja suggested asking the Applicant. Chair Kohli asked if the PetSmart store on the other side of town will be moving to this location. Ms. Aja responded no, there will be two PetSmart stores within Dublin. Chair Kohli was also concerned about traffic at the entrance to Fallon Gateway. He asked how they will make the area safe and secure for pedestrian traffic. Ms. Aja stated that there was no study done specific to PetSmart. She stated that the pet adoption events are limited and the majority of those events will be inside the store. She stated that there will be people and pets going from their cars to the store, but no special studies were done to evaluate that situation. Chair Kohli opened the public hearing. Dave Chadbourne, Applicant representative, spoke in favor of the project. Cm. Mittan asked if landscaping plans had been submitted yet. Ms. Aja answered that there are none at this time. Mr. Chadbourne stated that he would bring up the issue of pet relief area to PetSmart. Chair Kohli closed the public hearing. Cm. Do was in support of the project and felt it was a good addition to the shopping center. Cm. Mittan was in support of the project and felt it was a good addition to the shopping center. There was a discussion regarding a pet relief area and the parking situation within Fallon Gateway. Chair Kohli agreed with the other Commissioner's concerns regarding the designated area for pets and asked if the Planning Commission could address this issue at this meeting or when it comes back. Mr. Baker stated that they could address the issue at this point, if it is of concern, but the project would otherwise not come back to the Planning Commission. Chair Kohli did not feel there needs to be a Condition of Approval to address the issue of the pet relief area. Cm. Do agreed with the other Commissioners. On a motion by Cm. Do and seconded by Cm. Goel, on a vote of 5 -0, the Planning Commission unanimously adopted: RESOLUTION NO. 16 -14 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DUBLIN APPROVING A CONDITIONAL USE PERMIT TO ALLOW OPERATION OF ANIMAL SERVICES AND A VETERINARY FACILITY WITHIN A RETAIL PET STORE LOCATED AT 2880 DUBLIN BOULEVARD 6. UNFINISHED BUSINESS — NONE 7. NEW BUSINESS - NONE 8. OTHER BUSINESS - Brief INFORMATION ONLY reports from the Planning Commission and /or Staff, including Committee Reports and Reports by the Planning Commission related to meetings attended at City Expense (AB 1234). 9. ADJOURNMENT — The meeting was adjourned at 7:46:32 PM Respectfully submitted, arming Commission Chair ATTEST: Jeff Baker Assistant Community Development Director G: IMINUTES120161PLANNING COMMISSIOM0712 16 FINAL PC MINUTES (LIS do