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Home My WebLink About09-09-1986 Approved PCSC Minutes CITY OF DUBLIN PARK AND RECREATION COMMISSION MEETING DATE: September 9 , 1986 The September 9 , 1986 meeting of the Park and Recreation Commission was called to order at 7 : 30p.m. at the Shannon Community Center, Dublin, California, by Chairperson George Zika. Roll Call Present: Commissioners Zika, Hernandez , Schmitt & Hudak Absent: Commissioner Donnell Oral Communications None Approval of Minutes It was moved by Commissioner Hernandez and seconded by Commissioner Hudak to approve the minutes of August 12 , 1986 as submitted. (Unanimous) Written Communications: A. The Bay Area Park and Recreation Commissioners and Board Member Council submitted information inviting the Commission to their Annual Workshop on September 13 , 1986 . Sufficient funds are budgeted for those Commissioners wishing to attend. Commissioner Zika stated that he would be out-of-town; Commissioner Hernandez commented that she would have transportation problems and Commissioner Schmitt & Hudak did not know if they would be available. B. Rose Mary Forehand, Coordinator for California Association of Park and Recreation Commissioners wrote acknowledging receipt of our membership dues. C. Dorothy Harder of the Valley Artists has written to inform the Commission of their intent to withdraw their request for use of Shannon Center due to prohibitive insurance rates . Commissioner Schmitt asked if it would be possible to obtain a rider on the City' s insurance policy for contractors or user groups? Diane stated that this could only be done if we were to sponsor the group. The only other alternative would be to waive the insurance requirement. Shannon Center Building Improvement Plan At the February 24, 1986 meeting of the Dublin City Council, the Council authorized staff to contract with Hansen/Murakami/Eshima, Inc. to prepare the Shannon Center Building Improvement Plan. Staff has been working with John Nelson and Lorna Dare whose responsibility it is to prepare the final report. A rough draft of the improvement plans have been submitted for Commission review and comment. The plans are categorized as follows : MINUTES - September 9 , 1986 . Page Two 1) Life Safety; 2 ) Handicapped Accessibility; 3 ) Function - Architecture; 4 ) Function - Structural, Mechanical, Electrical; and 5 ) Maintenance. It is staffs recommendation that the Commission take the following action: 1) Hear presentation from Hansen/Murakami/Eshima; 2 ) Commission deliberation on the proposed improvements . The consultant will do a final modification of the improvement plans utilizing input from the Commission, and incorporate them into a Building Improvement Plan for City Council review. The presentation given by John Nelson and Lorna Dare included the overall cost estimate of $300, 000 . The following are the approximate costs: Bring to Handicapped Code - $65, 000 Deck - $10, 000 Mechanical - $30, 000 Plumbing - $20, 000 Electrical - $12 , 000 (new service) +$38, 000 (complete) Architectural - $60, 000 (elevator & insulation) Floor Finishes - $20, 000 (carpet & tile) Roof - $10 , 000 Doors & Hardware - $5, 000 Court Yard - $5-10, 000 Window Film/Acoustic Panels/Painting - $25, 000 Handicapped Accessibility, function in regards to Architecture, Structural, Mechanical, and Electrical, including Maintenance were presented. Commissioner Hernandez asked what would be done to eliminate the damp smell downstairs, and would the stage area in the Social Hall be enlarged? John Nelson stated that the soil would have to be removed and the ventilation improved. It is recommended that the stage be removed, relocation is possible, however to accommodate the handicapped, a ramp would have to be installed. Commissioner Schmitt asked if there would be a way to keep the West and Social Hall rooms from being so separate? Mr. Nelson stated that a hefty movable partition could be installed in place of the wall thus allowing one large room or two rooms. Commissioner Zika suggested a commerical size stove be installed in the kitchen to accommodate the many groups who prepare their own food. Commissioner Schmitt felt that a residential size stove would be more appropriate. Mr. Nelson suggested a six burner stove without an oven, or perhaps installing two microwaves . Mr. Nelson stated that all the information received from the Commission will be considered and a cost summary submitted. Commissioner Zika requested that the summary include a breakdown by cost and alternatives to the items discussed. Lorna Dare stated that a complete list will be submitted with the cost of each item, allowing the Commission to pick and choose those items they feel are most needed and would like to have. MINUTES - September 9 , 1986 Page Three Summer 1986 Quarterly Report The 1986 Summer Quarter saw a continued increase in the success rate of our class offerings . Seventy-five percent (75% ) of the children' s classes were conducted this Summer as compared to 49% one year ago. The Tenderfoot Day Camp (3-5 year olds)was very popular as was Bowling. The teen and adult classes were down slightly from 1985 to 75% . There was one special event during the quarter - the Valley Car Showcase and Swap Meet. Ninety-seven ( 97 ) teens and adults entered their cars in the Showcase. This event was sponsored in conjunction with the Livermore, Pleasanton and San Ramon Recreation Departments. Plans are underway to expand this event for next year. Commissioner Zika asked if we have added a non-resident registration fee? Diane stated that staff will be investigating this in further detail and bring it back to the Commission at a future meeting. Commissioner Zika adjourned for a five minute break at 9 : 25p.m. The meeting was reconvened at 9 :30p.m. Teen Center Commissioner Hudak stated that in the past, the burden was placed on the teens to establish interest and ideas for a teen program. He suggested establishing a new concept, recommending the following: 1. Establish a program (how will it function?) 2 . Obtain a site: a) Cronin (easily controlled indoors, residents might object) b) Show Biz (out-of-business, still available and centrally located) 3 . Get teens involved 4 . Set a nominal fee - issue admittance cards (revoked if trouble - set limit for suspension) 5 . Center would be run by the teens and supervised by adults 6 . Suggested activities : Pool, ping-pong, group discussions, quiet room, music, dancing, short order food, video games The consensus of the Commission was that Commissioner Hudak present his ideas to the Student Council and obtain their input. Park Development Plan Update Diane summarized for the Commissioners the progress in the plans to develop Stagecoach, East Dougherty Hills, Dolan and Kolb Parks . Afterschool Playground Program Diane updated the Commission on the status of the Afterschool Playground Program. Although plans were made to operate programs MINUTES - September 9, 1986 Page Four at both Murray and Nielsen Schools, there is presently only a program at Murray. Two factors have contributed to this; lack of qualified staff for two sites and no guarantee of a room for an entire year at Nielsen. Recruitment for staff is continuing and staff is working with the Murray School District to obtain a portable classroom at Nielsen. If these two issues are resolved, the Nielsen program will be readvertised to begin at a later date. Other Business - Sports Grounds Commissioner Zika stated that traffic on Dublin Boulevard by the Sports Grounds is a complete disaster on Saturday due to the construction and use of the field by Youth Soccer. Diane stated that there are certain things that have contributed to this problem, 1) parking spaces have been lost, 2) parking along Dublin Blvd. has been red curbed, and 3) there is only one exit and entrance to the parking lot. Amador High School District will be contacted to get permission to use their parking lot for the remainder of the season. Staff Reports Cindy Benson has returned from her leave and has filed the newly created position of Recreation Coordinator. She will be working 24 hours per week, Monday, Tuesday and Thursday. Lori De Rego has been hired to fill the vacant Recreation Supervisor position. She will begin September 11, 1986. Cindy will be responsible for special interest classes, preschool program, the brochure and special events. Lori will be responsible for playgrounds, teens, field scheduling, and special events. Adjournment Being no further business, the meeting was adjourned at 9:56p.m. Respectually submitted, c�� Char J. Young Recreation Secretary