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HomeMy WebLinkAbout08-12-1986 Approved PCSC Minutes CITY OF DUBLIN PARK AND RECREATION DEPARTMENT MEETING DATE: August 12 , 1986 The August 12, 1986 meeting of the Park and Recreation Commission was called to order at 7 : 30p.m. at the Shannon Community Center, Dublin, California, by Chairperson George Zika. Roll Call Present: Commissioners Zika, Donnell and Hernandez Absent: Commissioners Hudak and Schmitt Oral Communications Commissioner Hernandez questioned the change in dates for the Christmas Tree Lighting Ceremony. Diane Lowart, Recreation Director explained that the date was changed from December 8 to December 9 per the City Manager ' s recommendation. Mr. Zev Kahn, Dublin resident, stated that he submitted a letter to the Commission and Diane Lowart, indicating his concerns regarding the poor condition of the interior of the Center, lack of security of the parking lot, and also that the flag has not been displayed for several months . A written response was received from Diane Lowart, addressing each item, however he felt that the City should have more control over the interior maintenance of the Center and sugggested increasing the funding for maintenance to insure better maintenance. Diane Lowart, Recreation Director responded to Mr . Kahn ' s concerns stating that she has brought his concerns to the attention of the janitor on contract for interior maintenance . The Police Department has been contacted and are increasing patrols of the park. The original flag was stolen and money has been budgeted to purchase a new one. Diane thanked Mr . Kahn for submitting his concerns and encouraged him to continue to do so. Written Communications Correspondence has been received from the Bay Area Park and Recreation Commissioners and Board Members Council informing the Commission of the upcoming Summer meeting. The meeting is scheduled for Friday, August 22 , 1986 and will be held in South San Francisco. The cost is $14 . 50 per person. Those Commissioners wishing to attend should notify the Recreation Department by August 15, 1986. Commissioners Zika stated that he would be out of town, and Commissioners Donnell and Hernandez were not interested in attending. Minutes - August 12 , 1986 Page Two Field Scheduling Policy At the July 8, 1986 meeting of the Park and Recreation Commission, Commissioner Hudak indicated a desire to develop a new Field Scheduling Policy for the Dublin Sports Grounds . Subcommittee members Hudak and Schmitt met with Recreation Director Diane Lowart on July 15, 1986 to discuss a new policy. As a result of this meeting, staff was directed to obtain field use polilcies of other departments and develop a draft policy for commission review. Due to the workload of the Department and the absence of the Recreation Supervisor, staff has been unable to devote the time necessary for this project . It is staffs recommendation that the Commission continue this item to the October meeting of the Park and Recreation Commission. As of September 2 , 1986, the Department will once again be fully staffed and the workload more evenly distributed. The extra time will allow staff to do more comprehensive research with the result being a well thought-out workable policy that is fair to all groups wanting to utilize the Dublin Sports Grounds . The Commission deferred this item to the October meeting. New Business : Fall Schedule of Classes and Programs The 1986 Fall Schedule of Classes and Programs includes Special events such as a Children ' s Halloween Party, Breakfast with Santa, a Tree Lighting Ceremony, Valley Flea Market and Swap Meet and Pepsi Hotshot Competition. Some of the Trips and Tours planned for the Fall require a staff person to be present. If any of the Commissioners are interested, please let us know. The Preschool Program has three classes scheduled for this Fall. Registration began last week and all classes reached their minimum enrollment. Mailings were done to all previous students and those on the interest list. We are currently still advertising for Playground Staff. The program will have to be cancelled if we are unable to obtain qualified, experienced staff. FY1985-86 Recreation Report The FY1985-86 Recreation Report is a summary of all the recreation reports received over the year. The summary provides the Commission with a comparison of activity during each quarter of FY1985-86 . Total enrollment in classes and programs ranged from "392" in the Summer to "880" in the Fall. The total enrollment for FY1985-86 was "2, 547" up from "1, 183" for FY84-85 . Minutes - August 12, 1986 Page Three Facility utilization ranged. from a low of 19% in the Summer of 1985 to a high of 25% in the winter of 1986. The Social Hall is the most heavily utilized room fluctuating from 51% to 57%. The Center was rented on "113" separate occasions which is an average of nine to ten rentals per month. Commissioner Zika suggested adding a non-resident registration fee as so many of our participants are non-residents. Staff will investigate. Teen Center Commissioner Hudak requested that this item be added to the agenda for discussion. However, since Commissioner Hudak was unable to attend this meeting he has requested that it be added to the September agenda. Staff Reports: Stagecoach Park was chosen by the City Council as the name for the Amador Lake/Stagecoach Road Mini Park. Phase I of East Dougherty Hills Park is in progress. A meeting is scheduled with Phil Singer, Architect tomorrow to review the designs for the park. Proposals have been received for Kolb Park and phase I of Dolan Park. The proposals are being reviewed and architect(s) will be selected to do the plans. A recommendation will be presented to the City Council at their next meeting. We have hired a new Recreation Supervisor who will begin in September. A smoking ordinance has been passed by the City Council which will go into effect in 30 days. No smoking will be permitted during meetings. Adjournment Being no further business, the meeting was adjourned at 8:37p.m. Respectfully submitted, Char J. y'oung.- Recreation Secretary