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HomeMy WebLinkAbout02-11-1986 Approved PCSC Minutes CITY OF DUBLIN PARK AND RECREATION COMMISSION MEETING DATE: February 11, 1986 The February 11, 1986 meeting of the Park and Recreation Commission was called to order at 7 : 35p.m. , at the Shannon Community Center, Dublin, California, by Chairperson Eric Ovlen. Roll Call Present: Commissioners Ovlen, Schmitt, Donnell and Hernandez Absent : Commissioner Zika Approval of Minutes Commissioner Donnell stated that the nomination of Commissioner Zika for Co-Chairperson was made by her and seconded by Commissioner Schmitt. The correction was noted and the minutes were approved as corrected. Goals and Objectives The 1986 Goals and Objectives were presented for Commission review and adoption. The Commission found them to be acceptable. It was moved by Commissioner Schmitt and seconded by Commissioner Hernandez that the 1986 Goals and Objectives be submitted to the City Manager and that it be indicated that they are not in order by priority. (Unanimous) Shannon Center Rental Policies The 2nd draft of the Shannon Center Rental Policies was presented for Commission review and adoption . The Commission was in agreement with the changes made by staff. Commissioner Ovlen observed that our rental rates appear to be in the ballpark with the other agencies surveyed. Comissioner Schmitt feels that rental rates should be kept low as long as costs are covered as the rentals are not a major source of revenue for the City. It was moved by Commissioner Schmitt and seconded by Commissioner Hernandez to adopt the Option I Fee Schedule for Classifications II and III (Unanimous) It was moved by Commissioner Donnell and seconded by Commissioner Schmitt to adopt the revised Shannon Center Rental Policies and direct staff to present them to the City Council for review and adoption. (Unanimous ) Minutes - February 11, 1986 Page Two St. Patrick ' s Day Celebration Commissioner Schmitt updated the Commission on the St. Patrick' s Day Festivities . A joint meeting was held with the Lions Club and Recreation Department representatives . The parade will begin at Handyman and end at Albertsons with a D.J. from KKIQ as the Grand Marshall . The community celebration at Shannon Park will involve local non-profit organizations, entertainment and a dinner/dance. Commissioner Hernandez reported on the entertainment and asked Diane to followup with a letter to the groups . Commissioner Ovlen stated that it sounded as if the event were more organized then in past years . Park Development Plan The Commission was updated on the progress of the Park Development Plan. Neighborhood meetings are scheduled to begin February 12 , 1986. Commissioner Ovlen asked for volunteers from the Commission to attend the meetings . February 12 - Ovlen February 13 - Schmitt February 19 Donnell & Hernandez February 20 - Hernandez Diane was directed to contact Commissioner Zika to inquire as to his availability for the meetings . Commissioner Ovlen called for a special meeting on April 1, 1986 at 7 : 30p.m. for the purpose of reviewing the final park designs . Spring Schedule of Classes & Programs The 1986 Spring Brochure will highlight the St . Patrick' s Day events and the Egg Hunt. The brochure is scheduled to be mailed March 7, providing a major source of publicity for these events . Registration will begin March 10 for residents, March 17 for non-residents . Classes will begin the week of April 7 . Diane Lowart highligted some of the new classes and programs being offered and asked for Commission comment and suggestions . Commissioner Hernandez questioned staff on providing discounts for Seniors to take classes or offering scholarships . Diane Lowart has surveyed other agencies and found that very few agencies offer discounts or scholarships for seniors . Instead, free classes for seniors are taught by volunteer instructors through Senior Centers . • Minutes - February 11, 1986 Page Three Commissioner Ovlen suggested that we recruit an intern to develop a volunteer program for the Department . Volunteers could then be recruited to teach classes for no charge to participants . Other Business Commissioner Ovlen commented on his involvement with the interviews for architects for the Building Improvement Plan. Diane Lowart indicated that staff is conducting a final review of the candidates and hopes to have a recommendation to Council at their February 24 meeting. Staff Reports Goals & Objectives Study Session The study session is scheduled for Thursday, March 6, 1986 at 7 : 00pm, location to be determined. CPRS Conference Diane Lowart reported that accommodations have been confirmed. The Commission was advised that reimbursement would be made for transportation, meals and lodging. Receipts must be submitted in order to get reimbursed. It was suggested that those attending the conference meet the week prior to the conference to coordinate schedules . Camp Parks Sports Consortium The Commission was informed that the Army has given us notice that we must vacate the gym by March 15, 1986, as they plan to utilize the gym from April through August for medical training. Consortium Coordinator, Stewart Lawson, has been in contact with the Army to try to get this date changed until the end of the Winter/Spring sports program which is mid-April . In the meantime, arrangements are being made to transfer these programs to school gyms in order to complete the season. Easter Egg Hunt One of the six special events for 1986 was to be an Easter Egg Hunt . To date, staff has been unable to commit the time towards the event necessary to guarantee a successful hunt . In addition, approximately 20 persons are needed to staff the event and initial requests for volunteers has been unsuccessful. It was the consensus of the Commission to forego the event for this year. Minutes - February 11, 1986 Page Four Masterplanning Calendar Commissioner Ovlen suggested that a masterplanning calendar be done for FY1986-87 . The calendar would include all the activities of the department i .e. special events, brochure timelines, registration dates, Commission meetings, park timelines, budget deadlines etc . By utilizing this approach the department could coordinate events well in advance. The Commission was asked to mull over the idea and at the next meeting the concept could be discussed further. Adjournment Being no further business, the meeting was adjourned at 9 : 00p.m. Respectfully submitted, 7)-idajlt Diane Lowart _ Recreation Director