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HomeMy WebLinkAbout12-08-1987 Approved PCSC Minutes • CITY OF DUBLIN PARK AND RECREATION COMMISSION MEETING DATE: December 8 , 1987 The December 8 , 1987 meeting of the Park and Recreation Commission was called to order at 7 :30p.m. at the Shannon Community Center, Dublin, California, by Chairperson Dan Downey. Roll Call Present: Commissioner ' s Downey, Hernandez , Hudak, Schmitt and Donnell Oral Communications - None Approval of Minutes IT WAS MOVED BY COMMISSIONER HERNANDEZ AND SECONDED BY COMMISSIONER DONNELL TO APPROVE THE MINUTES OF NOVEMBER 11 , 1987 AS SUBMITTED. (UNANIMOUS ) Written Communications Request from Valley Spokesmen to Waive Rental Policy The City Council adopted a new Facility Use Policy for Shannon Center which prohibits continous use. The Valley Spokesmen were notified that their use was in violation of the new policy and that they would need to find a new meeting location after May of 1988 . The Valley Spokesmen have been meeting at Shannon Center since 1973 . They meet on the first Thursday of each month from 7 :30-10 : OOp.m. in the A&B Room and are charged $31 . 50/mo. The Diablo Valley German Shepherd Dog Club and Job' s Daughters also received notification and these groups have indicated that they also plan to appeal to the Commission. It is staffs recommendation that the Commission review the continuous use section of the policy and also look at other areas of the policy that may require revision. Bonnie Powers,. Valley Spokesmen Secretary, pointed out that the Valley Spokesmen have a membership totalling "569". The group supports itself through membership dues and fundraisers. They have assisted with Bicycle Rodeos and have also worked with Sgt. David DeFranco on Bicycle Safety Day. The group has insurance coverage and would be able to add the City as the additional insured. The Valley Spokesmen would like to request to be exempt from the Facility Use Policy and be allowed to continue to meet at Shannon Center. It was the consensus of the Commission that the Valley Spokesmen ' s request be deferred and that the entire policy be reviewed at the next scheduled meeting. Old Business BARCBMC Award Nominations The Bay Area Park and Recreation Commissioners and Board Members Council is currently accepting nominations for award recipients for "Outstanding" Commissioner/Board Member, Commission/District Board, Professional , and City/Agency. • MINUTES - December 8 , 1987 Page Two The Commission reviewed the information at their November 11 , 1987 meeting and requested further information about the nomination process and award criteria. Staff contacted David Nigel , Awards Chairman, who stated that typically one award is given per category. The criteria varies depending on the category but generally the awards committee looks for the nature of the contribution; how has nominee advanced the concept of Parks and Recreation and how has this contribution benefited the community. IT WAS MOVED BY COMMISSIONER DONNELL AND SECONDED BY COMMISSIONER HERNANDEZ TO SUBMIT APPLICATION FOR ALL FOUR CATEGORIES. AYES - HERNANDEZ , HUDAK, DOWNEY, DONNELL NOES - SCHMITT Diane suggested that instead of submitting nominations for each category, perhaps the Commission should submit one nomination for the Outstanding City/Agency citing the reasons as Outstanding Commission, Outstanding Commissioners and Outstanding Professional Staff. She also pointed out that the same committee will be judging nominations for all four categories. The Commission reiterated its previous position. Outstanding Commissioner/Board Member IT WAS MOVED BY COMMISSIONER HUDAK AND SECONDED BY COMMISSIONER DONNELL TO NOMINATE COMMISSIONER SCHMITT FOR OUTSTANDING COMMISSIONER. Commissioner Hudak stated that Commissioner Schmitt has been on the Park and Recreation Commission since its inception and has made many major contributions. She has also served on the DSRSD Advisory Board. Commissioner Hernandez felt she should be nominated for Outstanding Commissioner, as she has worked for Dublin even before it became a City. She stated that she has been appointed to several committees , organized entertainment for many special events , and therefore feels she has contributed to the community. COMMISSIONER HUDAK WITHDREW HIS MOTION. IT WAS MOVED BY COMMISSIONER HUDAK AND SECONDED BY COMMISSIONER DONNELL TO NOMINATE COMMISSIONERS SCHMITT AND HERNANDEZ FOR OUTSTANDING COMMISSIONER. (UNANIMOUS) Outstanding Professional IT WAS MOVED BY COMMISSIONER HERNANDEZ AND SECONDED BY COMMISSIONER HUDAK TO NOMINATE DIANE LOWART AS OUTSTANDING PROFESSIONAL. (UNANIMOUS ) Diane asked the Commission to reconsider the nomination stating that she preferred not to be nominated. •MINUTES - December 8 , 1987 Page Three Outstanding City/Agency IT WAS MOVED BY COMMISSIONER HERNANDEZ AND SECONDED BY COMMISSIONER SCHMITT TO NOMINATE THE CITY OF DUBLIN PARK AND RECREATION DEPARTMENT FOR OUTSTANDING CITY/AGENCY. (UNANIMOUS) Diane asked the Commission who they thought should complete paperwork for the nominations. The Commission determined that the Chairperson should be responsible. Commissioner Downey requested that Commissioner Hernandez and Schmitt submit their information for the Outstanding Commissioner category, and that he would work directly with staff in putting the nomination forms together. Park Names - EDH & DH At the November 11 , 1987 meeting of the Dublin Park and Recreation Commission the Commission considered names for the eight (8 ) acre East Dougherty Hills Park. It was staffs recommendation that the Commission determine three names for the eight acre park site for the City Council to select from. If one of the choices is Dougherty Hills Park, then it will be necessary for the Commission to select three additional names for the 90 acre site for Council consideration. Diane suggested the Commission consider the name of Bray Park for the eight acre park in honor of Bray, Ireland, our Sister City. The Commission suggested the following names for Council consideration: 90 Acre Park 8 Acre Park Bray Park Creekside Park Dougherty Hills Park Willow Creek Park New Business Afterschool Playground Program The City ' s Recreation Department sponsors a drop-in Afterschool Playground Program for children in grades 1 -6 conducted at Murray and Nielsen Schools, Monday through Friday from 2 : 00-5 : OOp.m. This is the fourth year that the program has been in operation. At the time this agenda statement was prepared, the program was facing a critical shortage of qualified staff. Since that time, applications have been received and staff is in the process of scheduling interviews. The Commission asked staff to hold off making a decision on cancellation as long as possible. Commissioner Schmitt asked to have job descriptions and she would distribute them to people she thought might be interested. Commissioner Hernandez indicated that she would check with seniors that might be interested in working part-time. ' MINUTES - December 8 , 1988 Page Four 5th Annual St. Patricks Day Celebration Saturday, March 19 , 1988 is the date of the 5th Annual St. Patricks Day Celebration. As in past years the Dublin-San Ramon Lions Club will sponsor a parade and dinner/dance while the City sponsors the community celebration. Tentative plans made to date are as follows : Parade The parade will begin at 10 :00a.m. and the route will be the same as last year. The staging area will be Amador Plaza Road which will be closed to traffic. Parade entry forms are available from Ralph Hughes, Parade Chairperson. Community Celebration The celebration is at Shannon Center and will begin directly following the parade at approximately 11 :30a.m. Community groups have been invited to host food and game booths. Entertainment will be in the Social Hall and the food and game booths will be both inside and outside, weather permitting. In past years hayrides from the end of the parade route to Shannon Center have been provided free of charge. As the price to rent the haywagon has increased, staff is going to contact Wheels to inquire into the availability of free shuttle bus service as an alternative to the hayrides. Dinner/Dance The Dublin-San Ramon Lions Club will again host a corn-beef dinner and dance at Shannon Center the evening of March 19 , 1988. Hours and ticket prices have not yet been confirmed. Publicity Staff will be designing posters and flyers to publicize the event. The street banner will be put up over San Ramon Road, and press releases will be forwarded to the local media. Commission input on the plans made to date would be most welcomed. Commissioner Schmitt indicated her interest in riding in the parade. Commissioner Hernandez stated that she would like to ride on a haywagon with a Country Western band. Diane asked Mae if she would be willing to coordinate the Commissions participation in the parade. She agreed. 40th Annual California & Pacific Southwest Recreation and Park Conference The 40th Annual California and Pacific Southwest Recreation and Park Conference will be held February 25-28 , 1988 at the Long Beach Convention and Entertainment Center. MINUTES - December 8, 1987 Page Five In order to meet the pre -registration deadline of January 15, 1988, staff needs to know how many Commissioners plan to attend, no later than January 4, 1988. Funds have been budgeted for each Commissioner to attend the conference. Staff would encourage the Commission to attend. Commissioners Downey, Schmitt, Hudak and Hernandez indicated that they would like to attend the conference. Commissioner Donnell stated that she would not be able to attend. Staff Reports Task Force Diane reported that the Senior Advisory Committee members will be appointed by the City Council at their meeting of December 9. Senior Recreation Coordinator Bonnie Leonard has been hired as Senior Recreation Coordinator and is scheduled to begin Monday, December 14. Field Use Policy A memo of understanding transfering field scheduling and aquatics to the City has been received from DSRSD. It is anticipated that the change will be effective January 1, 1988, however maintenance will be performed by DSRSD through June 30, 1988. Commissioner Hudak asked if the Soccer League is limited to use the facilities to a certain date? Diane replied that the fields will be closed mid -December through March, however that the Soccer League may have negotiated some rain day make -ups past the December cutoff. Commissioner Hudak asked if there is an ordinance restricting parking along the red zones at the Dublin Sports Grounds, and if so, do the Police enforce it? Diane answered yes. He asked if it could be waived for an upcoming soccer tourney. She directed Commissioner Hudak to contact the Police. Adjournment Being no further business, the meeting was adjourned at 9:05p.m. Respectfully submitted, Char J. Young Recreation Secretary