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HomeMy WebLinkAbout04-14-1987 Approved PCSC Minutes CITY OF DUBLIN PARK AND RECREATION COMMISSION MEETING DATE: April 14 , 1987 The April 14 , 1987 meeting of the Park and Recreation Commission was called to order at 7 : 41p.m. at the Shannon Community Center, Dublin, California, by Chairperson Norb Hudak. Roll Call Present: Commissioner Hudak, Schmitt, Hernandez, Zika & Donnell Oral Communications - None Approval of Minutes Commissioner Hernandez referred to Page 3 , Paragraph 6, 1987-88 Master Planning Calendar, indicating that the February 11, 1987 date should be corrected to read 1986 . It was moved by Commissioner. Zika and seconded by Commissioner Schmitt to approve the minutes of March 10, 1987 as corrected. (UNANIMOUS) Written Communications Correspondence has been received from John O 'Donnell, President, Bay Area Park and Recreation Commissioners and Board Members Council . Mr. O'Donnell has requested that the Dublin Park and Recreation Commission consider hosting a BAPRCBMC general session or a board of directors meeting. -Additionally, he is accepting applications from Park and Recreation Commissioners who would like to serve on the BAPRCBMC Board of Directors . It is the recommendation of staff that the Commission consider Mr. O'Donnell ' s requests and take action as necessary. After discussion, Commissioner Hudak directed Diane to contact Mr. O'Donnell as to the current status of the meeting dates still available for the BAPRCBMC and director meetings . Old Business Easter Egg Hunt The First Annual Easter Egg Hunt for 1-12 year olds will be at the Dublin Sports Grounds on Saturday, April 18 . Pre- registration is 50G or $2.. 00 for a family. To date, "206" children have registered. Registration will be accepted the day of the event for $1. 00 per child. The children will hunt for plastic eggs filled with goodies, and visit with the Easter Bunny. Golden eggs will be hidden in each designated age category and can be redeemed for prizes . Local dentists have contributed Crest Kits and Leggs donated the egg containers . The event will be staffed by volunteers from Dublin High School, Valley Volunteer Center and groups who assisted with the Halloween and Christmas special events . The Commission is invited to attend the event. MINUTES - April 14 , 1987 Page Two Rock Concert At Shannon Center . At the November 6, 1986 meeting of the Park and Recreation Commission, the Commission considered a request from Dublin resident Jeff Wilson to hold a rock concert at Shannon Center. A subcommittee consisting of Commissioners Zika and Donnell were appointed to work out the logistics of planning such an event. On December 22, 1986 the subcommittee met with Police Chief Severini, who had concerns regarding ticket sales and security. Chief Severin,i indicated that he would approve the concert, provided that six off duty police officers were in attendance and if every effort was made to sell tickets in advance. The date for the concert is Friday, May 8, 1987 , 6 :30pm. The following bands are scheduled to perform: Subterranean Psychosis, THC (Thrashing Hectic Circle) , Rabid Lassie, and Social Unrest. Tickets will be sold for $5 . 00 at Shannon Center, Chabot College, Dublin High School, and by the bands. The direct expenses associated with the event (excluding staff, printing and building rental) are as follows : Security - $1, 050 ; Sound System - $ 225 ; Social Unrest - $ 250 - 50% of ticket sales; Rabid Lassie - $ 0 - 25% of ticket sales ; THC - $ Cr - 15% of ticket sales; and Subterranean Psychosis - $ 0 - 10% of ticket sales . Total expenses - $1, 525-$2 , 250 . In order to meet the minimum costs associated with the concert, 305 tickets have to be sold. Staff thinks it will be highly likely that 305 tickets will be sold in advance. Therefore it is necessary for the Commission to decide on the following: 1 . Cancel the concert if sufficient tickets are not sold one week prior to the event. 2 . Hold the concert regardless of the number of tickets sold with the potential of operating at a loss . Commissioner Donnell stated that she has attended similar concerts in Pleasanton and thought they went very well . Commissioner Hernandez asked if the neighbors in the immediate area have been notified of the concert? Diane replied, other than what is in the agenda statements which are public record and what will be advertised in the local papers, we have not directly notified them. Commissioner Zika asked if a sound check would be done the day of the concert? Jeff Wilson replied that a sound check will be done during setup. Diane stated that at the time the sound check is being done, staff will be placed 'in various areas around the outer perimeter of the Center. If the music is too loud, the band will be requested to lower the volume. It was moved by Commissioner Zika and seconded by Commissioner Donnell to hold the concert regardless of the amount of tickets sold with the potential of operating at a loss . (UNANIMOUS) MINUTES - April 14 , 1987 Page Three New Business Commissioner Hudak asked if a letter had been written to DSRSD regarding the pump house? Diane replied that she wrote a letter to the General Manager who in turn referred it to the acting Park Superintendent. The letter suggested contacting Phil Singer of Singer & Hodges who prepared the Master Plan . for Shannon Park. The Park & Recreation Subcommittee of DSRSD will discuss the matter at their meeting this afternoon. Commissioner Hudak asked when will the first meeting of the Dublin High School Grounds Improvement Task Force be held? Diane replied that the Council was not comfortable with the number of applications received, and has directed staff to readvertise in hopes of receiving additional applications . Advertisements have been placed in the newspapers and also placed on the Dublin High School daily bulletin. The Council will consider the additional applications at their next meeting. Winter Recreation Report The Winter quarter of classes and programs were publicized through the quarterly brochure mailed out the last week of December 1986 . There were sixty classes offered during the Winter quarter with a success rate of 82% . This was higher than the 54% of last. Winter. Six hundred and eighty-nine ( 689 ) people enrolled in classes . Childrens classes continue to be popular with 89% of the classes offered were conducted. The Preschool Program was once again filled to capacity. The Afterschool Playground Program continued to receive new participants, with an average daily attendance at Murray of 50 and at Nielsen 40 . Special Events during the Winter quarter included the Five Year Birthday Celebration and the 4th Annual St. Patrick' s Day Celebration. Both events were successful with over 350 people at each event. Update of 1986-1991 Five Year Capital Improvement Program As part of the Fiscal Year 1987-88 budget process, the 1986-1991 Five Year Capital Improvement Program (CIP) is reviewed and updated as necessary. Stagecoach Park, Kolb Park, Shannon Park - Phase I, Dolan Park - Phase I, Dougherty Hills Park - Phase I and the Senior Citizens Center were to be completed in FY86-87 . Dougherty Hills - Phase I will be completed by the end of June 1987, and progress made towards the completion of Stagecoach, Kolb, Dolan - Phase I and the Senior Citizens Center. Shannon Park Phase I has been delayed until the City reaches agreement with DSRSD. Shannon Center was not included in the 1986-91 Park CIP, as the Shannon Center Improvement Plan was not adopted until January 1987 . As a result of the changes, the CIP will need to be adjusted over the next four years to reflect these changes, MINUTES - . April 14 , 1987 Page Four It is staffs recommendation that the Commission provide further direction and take the following action: 1) Prioritize Park and Facility Capital Improvements 2 ) Determine timeline for implementation of improvements over the next four years 3 ) Direct staff to incorporate the Commissions recommendations in the update of the 1986-91 Five Year CIP The Commission prioritized the proposed Capital Improvements as follows : 1. Stagecoach Park 6. Shannon Park 2 . Kolb Park 7 . East Dougherty Hills Pk 3 . Dolan Park 8 . Mape Park 4 . Senior Citizens Ctr 9 . Dougherty Hills Park 5 . Shannon Center In determining the priority, the Commission considered the fact that the first four projects were already in progress and should be given priority for completion before undertaking anything else . Although Shannon Center and Park was a priority, the Commission felt that until a resolution with DSRSD is reached, they should not be pursued at this time. When the Park and Center become property of the City, the Commission would like to see the Center given priority over the Park. The Commission would like to see the following projects included for funding in FY1987-88 : Stagecoach Park Senior Citizen Center Kolb Park Shannon Center - Phase I Dolan Park - Phase I and II Other Business - None Staff Reports Diane suggested that the Commission begin thinking of ideas for park dedications . Adjournment Being no further business, the meeting was adjourned at 9 : 05p.m. Respectfully submitted, Char J. Young Recreation Secretary