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HomeMy WebLinkAbout03-10-1987 Approved PCSC Minutes CITY OF DUBLIN PARK AND RECREATION COMMISSION MEETING DATE: March 10, 1987 The March 10, 1987 meeting of the Park and Recreation Commission was called to order at 7 : 30p.m. at the Shannon Community Center, Dublin, California, by Chairperson Norb Hudak. Roll Call Present: Commissioner Hudak, Schmitt, Hernandez , and Zika Absent: Commissioner Donnell Oral Communications Dr. Zev Kahn, resident, voiced his concern on the green pump house located in front of Shannon Park, and that the Dublin-San Ramon Services District has not done anything to lessen the visual impact. Dr. Kahn requested that the Commission pursue having something done. The Commission directed Diane Lowart to write a letter to the Dublin San Ramon Services District regarding this matter. Gail Loperena, Elder, John Knox Presbyterian Church, requested to be added to the agenda to present their request for reclassification from a Resident Group to a Community Group for their rental of Shannon Center on April 11, 1987 . It was moved by Commissioner Schmitt and seconded by Commissioner Hernandez to add John Knox Presbyterian Church at the end of the agenda. (UNANIMOUS) Approval of Minutes It was moved by Commissioner Zika and seconded by Commissioner Schmitt to approve the minutes of February 10, 1987 as submitted. (UNANIMOUS) Written Communications - None - Old Business : Dublin High School Grounds Improvement Task Force At the February 9 , 1987 meeting of the Dublin City Council, the Council approved formation of the Dublin High School Improvement Task Force. The purpose of the Task Force is to investigate the community need for additional outdoor and indoor facilities, and to identify those areas at Dublin High School that could be upgraded to fulfill this need. On February 18, 1987, letters and applications were mailed to sports groups and cultural organizations . The Council requested that the Commission be represented on the Task Force. As Commissioners Hudak and Schmitt are currently on the Sports/Facilities Subcommittee, it would be staffs recommendation that they be assigned to the Task Force. The Commission concurred. Minutes - March 10, 1987 Page Two Kolb Park At the April 28, 1986 meeting of the Dublin City Council, the Council adopted the Park Masterplan for Dolan, Dougherty Hills, East Dougherty Hills, Kolb, Mape and Shannon Parks . The landscape architectural firm of Singer & Hodges, Inc. was selected to prepare the final design and construction documents for Kolb Park based on the Masterplan. Philip Singer presented the plans for Kolb Park and solicited input from the Commission and the public on the final design. Mr. Singer presented slides of various parks with both metal & wood play structures, as well as fencing, game & picnic tables, sitting areas, etc . The Landscape Architect will prepare the final design incorporating the recommendations of the Commission and present it to the City Council at their regular meeting of March 23, 1987 . Resident and Commission Input Dr. Zev Kahn stated that the spring toys are not popular among the younger children and are therefore not used. He recommended that the spring toys be deleted from the park. Mr. Dyer commented that the spring toys isolated the children from interaction with other children and therefore should be omitted from the plan. Dr. Zev Kahn and Alice Pitchford were concerned that there was no fencing around the tot lot located near Brighton Drive .. Phil Singer suggested installing a 2-1/2 foot fence around the tot lot. The Commission and residents favored the wood play structures instead of metal because of its aesthetic and life expectancy qualities. T.J. Walder, resident, stated that there was some discussion of lowering the berms at previous meetings, what was the decision at that time? Phil Singer stated that it was the consensus of the residents that the berms should be lowered for security surveillance, however to do so may involve the removal of some of the trees. Commissioner Schmitt stated that she would like . to see as many trees preserved as possible. Dr. Zev Kahn felt that a drinking fountain should be installed in the tot lot. Without one, the children would have to be taken out of the tot lot and to another area for a drink of water. It was moved by Commissioner Schmitt and seconded by Commissioner Zika to remove the spring toys from the plan for Kolb Park. (Vote: Zika - Aye, Schmitt - Aye, Hernandez - Aye, Hudak - Nay) (PASSED) Minutes - March 10, 1987 Page Three It was moved by Commissioner Schmitt and seconded by Commissioner Hernandez to have a 2-1/2 foot fence installed around the tot lot. (UNANIMOUS) It was moved by Commissioner Schmitt and seconded by Commissioner Hernandez to request a wood design for the play areas, and that a roller slide be added to the plan. (Vote: Zika - Nay, Schmitt - Aye, Hernandez - Aye, Hudak - Aye) . (PASSED) It was moved by Commissioner Schmitt and seconded by Commissioner Hernadez that Singer & Hodges, Inc. preserve the existing trees as much as possible . (UNANIMOUS) It was moved by Commissioner Schmitt and seconded by Commissioner Hernandez to install a drinking fountain in the tot lot. (UNANIMOUS) It was moved by Commissioner Zika and seconded by Commissioner Hernandez to accept the Kolb Park design in concept as presented by Singer & Hodges, Inc. , with the exceptions as voted in the previous motions . (UNANIMOUS) 1987-88 Master Planning Calendar At the February 11, 1987 meeting of the Park and Recreation Commission, Chairperson Ovlen introduced the concept of a Department Master Planning Calendar. The Master Planning Calendar would include all the Department related activities including brochure deadlines, program starting dates, special events, park development, commission meetings etc. Staff found the Master Planning Calendar for 1986-87 very useful in helping to plan Recreation Department activities. Therefore, staff is in the process of updating it for the 1987-88 Fiscal year. It is the recommendation of staff that the Commission review the 1986-87 calendar and give input as to any additions or changes for the 1987-88 calendar. Commissioner Schmitt suggested adding all school board meetings to the calendar, and also the Valley Community Swim Center opening date. The status of. the Valley Community Swim Center program is not known at this time, contact will be made with DSRSD and a status report given to the Commission at the next meeting. Summer Youth Employment Program At the April 14 , 1986 meeting of the Dublin City Council, the Council approved Dublin' s participation in the Valley Area Summer Jobs for Youth Programs . The City of Dublin' s Youth ,Employment Program began in mid-May and continued through September 19 , 1986 . The program was staffed by a Recreation Specialist and the Youth Employment Office was located in Shannon Center and was open Monday, Wednesday and Friday from 12 noon to 5 : 00pm. Minutes - March 10, 1987 Page Four This year, we plan to have the program operating by May 4, 1987 . It is anticipated that the Recreation Specialist will be available four days per week instead of the three days per week last year. We are looking for another location to house the program as office space at Shannon Center is not available. Dublin High School has indicated that space may be available. Recruitment for a Recreation Specialist will begin shortly. 1987 Spring Schedule of Recreation Classes and Programs The 1987 Spring Schedule of Recreation Classes and Programs was delivered to the Post Office on March 6, 1987 for distribution to Dublin residents and those San Ramon Residents residing in the Dublin San Ramon Services District boundaries . Spring classes are scheduled to begin the week of April 6 . Spring quarter special events include the St. Patrick' s Day Celebration, the Easter Egg Hunt, and the City-Wide Garage Sale. Co-sponsored events include the Jr. High Ski Trip, the May Day Prom for Developmentally Disabled, and the Valley-Wide Flea Market and Garage Sale. Scholarships for Senior Citizens At the February 10, 1987 meeting of the Park and Recreation Commission, Commissioner Schmitt requested that the concept of Scholarships for senior citizens be addressed. It is her thought that perhaps fundraisers could be done with the proceeds put into a fund that could be used for senior citizen programs. Additionally,- donations could be sought from local businesses and corporations to supplement the fund. It is the recommendation of staff that the Commission discuss the concept of establishing scholarships for senior citizens. if the Commission is in favor of pursuing the matter, it is recommended that we defer further consideration of the concept until such time the Senior Center Director is on board. Commissioner Schmitt stated that the seniors have complained for sometime that they cannot afford the cost of the programs offered. She suggested having fundraisers to raise funds to offer scholarships to senior citizens. Alice Pitchford, resident, suggested that we have the Senior Coordinator attend meetings of the Commission on Aging to find out what kind of programs they have. She suggested that we determine which seniors need the scholarships, as there are many Dublin residents who can afford to pay. It was the consensus of the Commission to have the Senior Coordinator pursue this issue. Minutes - March 10, 1987 Page Five 1987 Community Services Conference The 1987 Services Conference, sponsored by.. the League of California Cities, is scheduled for April 8, 9 and 10 at the Hyatt Regency in Oakland. Funds are available for attendance by the Commission. As the registration deadline is Friday, March 27, 1987, those Commissioners wishing to attend should notify the Recreation Director by March 13 in order that a check can be approved by the City Council at their March 23, 1987 meeting. The Commissioners responded as follows : Zika - No, Schmitt - Yes, Hudak - Maybe, and Hernandez - Yes . Other Business : John Knox Presbyterian Church - Reclassification Request Gail Loperena, Elder, John Knox Presbyterian Church, requested that the Commission consider reclassifying their group Classification III, Community Group at the rental rate of $45 . 00 per hour for use on April 11, 1987 for a fundraiser auction. It was the groups contention that although they do not meet the residency requirements, they feel very strongly that they are a big part of the Dublin community. The group also requested that the Commission waive the hourly rental rate assessed to them during the time they need for setup. Commissioner Schmitt stated that John Knox supports many community service groups that others do not support for reasons of their own. She recommended that the Commission should approve John Knox ' s request for reclassification due to their contribution to the community. It was moved by Commissioner Schmitt and seconded by Commissioner Hernandez that John Knox Presbyterian Church be reclassified as a Group III - Community Group at the rate of $45 per hour, but voted against waiving the hourly rental rate for the time needed for setup. (UNANIMOUS) Staff Reports : Staff Responsibilities List The Commissioners were given a list indicating the various program areas offered and the staff members responsible for their execution. The Commissioners were encouraged to contact the staff members or the Director if they had any questions, suggestions or comments on a specific program. Shamrock Festival Committee Commissioner Schmitt asked what is the Shamrock Festival about? Diane explained that the Shamrock Festival will be an expanded version of Founders Week. A committee with representatives from non-profit groups, the Chamber, DHPA and the City will be planning the festival . Activities will include a Mayors Reception, DHPA BBQ, Craft Faire and a weekend event at the Dublin Sports Grounds. Minutes - March 10, 1987 Page Six At the conclusion of the meeting, Commissioner Hudak requested to know the function and role of the Commission. Diane responded that the Commission is advisory in nature, giving direction and input to the City Council on policies and procedures in relation to the Park and Recreation Department. Adjournment Being no further business, the meeting was adjourned at 10:00p.m. Respectfully submitted, Char J. Young Recreation Secretary