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HomeMy WebLinkAbout01-13-1987 Approved PCSC Minutes CITY OF DUBLIN PARK AND RECREATION COMMISSION MEETING DATE: January 13 , 1987 On January 13 , 1987, the meeting of the Park and Recreation Commission was called to order at 7 : 32p.m. at the Shannon Community Center, Dublin, California, by Chairperson Norb Hudak. Roll Call Present: Commissioner Hudak, Donnell, Hernandez, Zika and Schmitt Oral Communications - None Approval of Minutes It was moved by Commissioner Donnell and seconded by Commissioner Schmitt to approve the minutes as submitted. (Unanimous). Written Communications Notice of an Installation and Awards Dinner to be held at the end of this month, was received from the Bay Area Park & Recreation Commissioners & Board Members Council. It was noted that the dinner is scheduled at the same time of the Cityhood Birthday Celebration. Commissioner Schmitt stated that notices of this type are received too late to respond within the timeline given. Diane Lowart stated that she would draft a letter to bring this matter to their attention. Old Business : 1987 Goals and Objectives At the December 9 , 1986 meeting of the Dublin Park and Recreation Commission, the Commission reviewed a status report on the 1986 Goals and Objectives and discussed the proposed Goals and Objectives for 1987 . As a result of their discussion, the Commission added an additional three goals and objectives to the sixteen initially proposed by staff. Staff feels that the nineteen Goals and Objectives proposed for 1987 are reasonable and can be accomplished during 1987 . It is therefore recommended that the Commission adopt the proposed 1987 Goals and Objectives. It was noted that Exhibit A of the proposed 1987 Goals & Objectives did not reflect the changes and additions made by the Commission on December 9 , 1986 . Therefore, the list was reviewed and corrected. It was moved by Commissioner Zika and seconded by Commissioner Hernandez to adopt the proposed 1987 Goals and Objectives as corrected. (Unanimous) MINUTES - January 13, 1987 Page Two Request for Maintenance Assistance from Dublin High School At the December. 9, 1986 meeting of the Park and Recreation Commission, Joan King, Principal of Dublin High School, presented the Commission with a list of proposed improvements for the grounds at Dublin High School. Staff has had the opportunity to review the list as well as discuss the matter with the City Manager. It is the recommendation of the City Manager that the Commission defer further consideration of the proposed improvements until the City Council has the opportunity to consider the request. It has previously been the policy of the City Council that improvements to property are not made on land that is not owned by the City. It is therefore recommended that the Commission direct staff to submit the request to the City Council for their consideration. It was moved by Commissioner Zika and seconded by Commissioner Donnell to submit the list of proposed improvements submitted by Dublin High School to the City Council. The list is to be submitted generically indicating that we have been approached by Dublin High School indicating that they have facilities they want to share with the community in exchange for funds from the City to upgrade and maintain the facilities . (Unanimous) Five Year Cityhood Birthday Celebration The Five Year Birthday Celebration is scheduled for January 30, 31 and February 1 . The poster, essay and photo contest are now in progress . The Volunteer Recognition Reception is scheduled for Friday, January 30 at 7 : 30p.m. at Shannon Center. Awards will be presented to volunteers, Citizen of the Year and Organization of the Year. Hors D 'Oeuvres will be catered, champagne and non- alcholic beverages will be served. The Cityhood Birthday Party is scheduled for Saturday, January 31 from 12 Noon to 5 : 00p.m. at Shannon Center. The festivities will include displays, entertainment, class demonstrations, wine tasting, samples of various restaurant specialties, City birthday cake, games for children, and to conclude the festivities a dance for adults from 8 : 00p.m. until midnight with Gary Mora, DJ from KYA. On Sunday, February 1, Open House tours will be conducted at the Dublin Heritage Museum from 1: 00-4 : OOp.m. New Business: Resolution Establishing Procedures Pursuant To and In Compliance with the Ralph M. Brown Act During 1986, Asembly Bill 2674 was signed by the Governor and went into effect on January 1, 1987 . This Assembly Bill makes some changes to the Brown Act open meeting requirements . MINUTES - January 13 , 1987 page Three The Assistant City Attorney has prepared a memorandum recommending changes to the method of conducting Park and Recreation Commission meetings in order to implement the requirements of Assembly Bill 2674 . In addition, a resolution has been prepared which includes the recommended changes . It is recommended that the Commission adopt the attached resolution. It was moved by Commissioner Schmitt and seconded by Commissioner Zika to adopt the resolution submitted. (Unanimous) Fall 1986 Quarterly Activity Report Fall 1986 class enrollment was down from 75% to 74% from the Summer Quarter. This also reflects a 6% decrease compared to. Fall 1985 . This decrease could be due to the fact that. the City of San Ramon' s Recreation Department is now in. operation. The Children' s Karate, Tumbling and Tap & Ballet classes continue to be very popular. Seventy-eight ( 78% ) of the classes that were offered were conducted. Stenciling and Christmas Crafts Workshop did particularly well. Trips and tours enrollment declined with the exception of the San Francisco Ballet "Nutcracker" performance. The teen/adult success rate was 72% . The department conducted a Halloween Party with "250" children in attendance. The Tree Lighting Ceremony drew "300" adults and children to Shannon Center for entertainment and refreshments . One hundred twenty-three (123 ) people enjoyed Breakfast With Santa on December 20 . This event was co-sponsored with the Exalt Club from Dublin "High School with proceeds benefiting their group. The department also combined efforts with Livermore, Pleasanton and San Ramon to conduct the Pepsi Hotshot Basketball Skills competition, the Valley Flea Market and Swap Meet, and the Snowball Dance for the developmentally disabled. 39th Annual California and Pacific Southwest Recreation and Park Conference The 39th Annual California . and Pacific Southwest Recreation and Park Conference will be held March 12-15 , 1987 at the Civic Center and Brooks Auditorium in San Francisco. The conference provides delegates with the opportunity to attend a variety of educational workshops as well as network with fellow Commissioners and professionals . In order to meet the pre-registration deadline of January 31, 1987 , staff needs a headcount of those Commissioners who plan to attend. Funds have been budgeted for each Commissioner to attend the conference. The entire Commission indicated that they did not wish to attend. OTHER BUSINESS Commissioner Hernandez inquired as to the date planned to meet with the other Park and Recreations Commissions? Diane stated that she would like to schedule it in the Spring when the weather is better. MINUTES - January 13, 1987 Page Four Commissioner Hernandez stated that the Bay Area Park and Recreation Commissioners and Board Members Council is accepting nominations for awards, and asked if we could nominate our Commission members? Diane replied, that the deadline for nominations has already passed. Commissioner Zika stated that a meeting was held with John Severini, Chief of Police to discuss the proposed Teen Concert. Commissioner Donnell and Jeff Wilson were also in attendance. Mr. Severini stated that he would approve the concert provided that the tickets be presold and that six (6) off duty police be secured. Commissioner Hernandez mentioned that she was interested in helping plan the entertainment for the St. Patrick's Celebration and would like to know when she would be notified. Diane stated that she will have Lori De Rego contact her. Being no further business, the meeting was adjourned at 9:OOp.m. Respectfully submitted, Diane Lowart Recreation Director