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HomeMy WebLinkAbout12-13-1988 Approved PCSC Minutes CITY OF DUBLIN PARK AND RECREATION COMMISSION MEETING DATE: December 13 , 1988 The December 13 , 198.8 meeting of the Park and Recreation Commission was called to order at 7 : 32p.m. at the Shannon Community Center, Dublin, California, by Chairperson Dan Downey. Roll Call Present: Commissioner Downey, Hudak, Schmitt & Hernandez Absent: Commissioner Donnell Oral Communications - None Approval of Minutes Commissioner Schmitt referred to Page One, New Business, Paragraph Five, indicating that Commissioner Hudak "was" in favor of waiving the 51 % requirement "after" the group gave their presentation. IT WAS MOVED BY COMMISSIONER HUDAK AND SECONDED BY COMMISSIONER SCHMITT TO APPROVE THE MINUTES AS CORRECTED. (UNANIMOUS) New Business BAPRCBMC Annual Workshop The Bay Area Park and Recreation Commissioners and Board Members Council Annual Workshop is scheduled for February 4 , 1989 , at the Sailboat House at Lake Merritt in Oakland from 9 : 00a.m. to 4 :30p.m. The registration fee of $25 per person includes lunch. Commissioners Schmitt, Downey and Hernandez indicated that they would be interested in attending. Commissioner Hudak indicated that he would have to check his schedule. Teen Programs Staff plans to introduce a noontime recreational program at Wells Intermediate School for youth ages 12-14 in February. Recreation Leaders will be on campus three days a week. The long term goal of this program will be to develop- a core group of teens to work with towards expansion of teen programming. For the high school age group, staff is working cooperatively with the recreation agencies of Livermore and San Ramon. Plans have made for an overnight ski trip in February, a trip to Disneyland and Universal Studios during Spring break, and a Mock Game Show Night at Dublin High School in April. Katrina Myers, a Dublin resident, has met with staff to discuss her interest and ideas for a teen club. Ms. Myers and her friends envision a teen club that would cater to 15 to 20 year olds and offer arcade games and pool tables, dancing on Friday and Saturday evenings and a bar with non-alcoholic beverages. They do not want the club to be located at Shannon or the high school , but rather at a downtown location. MINUTES - December 13 , 1 988 Page Two Commissioner Hernandez stated that she liked the idea of starting with the schools first. Commissioner Schmitt stated that the high school has a noontime athletic program, and suggested that staff contact Mary Eversly to perhaps coordinate something with the high school. She felt that staff should proceed with the Wells program and also be in contact with the teens at the high school. Commissioner Hudak felt that a teen club would need a centralized location with plenty of parking. He asked if the City could perhaps make a deal for rental of a facility. Diane indicated that it is something that could be looked into. He suggested contacting the high school to have the students write an essay on what they would .like to see at a teen center. Diane indicated that she would contact the high school. Diane stated that this item will be on the agenda for the next meeting to update the Commission on the survey and report on the progress of the high school essay. Trails System Interest has been shown by local residents regarding the development of a Citywide trails system for biking, hiking, jogging or walking. Staff with the assistance of local resident Ray Grimes , has compiled information on existing or proposed trails systems . Since the Park and Recreation Commission has not been actively involved in development of trails , staff recommends that time be taken to become more educated in this subject by visiting completed trails in neighboring communities , inviting speakers experienced in trail development to a future meeting, and investigating what our neighboring cities are doing in the way of trail development. Mr. Grimes gave a brief presentation and handed out additional information to the Commission. Bob Walker, President of the East Bay Area Trails Council , urged the Commission to pursue plans for a trail system within Dublin. He felt that with all the expansion currently being done within . Dublin offers a golden opportunity to pursue it now. Diane suggested that the Commission direct staff to contact different agencies and citizen groups and come up with a resource list and discuss at the next meeting. Commissioner Schmitt suggested seeing the proposed site also. Diane indicated she would make arrangements. Senior Center Report On June 20 , 1988 the Dublin Senior Center opened its doors to the public for the first time. Since then the Center has been open Monday through Friday from 9 :00am to 3 :00pm. The Center is staffed by one Recreation Coordinator and a host of volunteers. Diane briefly reviewed for the Commission the attendance statistics from June through November 1988 . MINUTES - December 13 , 1988 Page Three Summer Quarterly Report The number of participants increased in both the youth and teen/adult programs this summer. There were "1 ,361 " people of all ages enrolled in the "53" classes offered. The success rate for the children ' s classes was 80% , and the teen/adult programs 75% . There were a total of "294" children ages 6-12 enrolled in the Summer Afterschool Playground Program at Arroyo Vista, Murray, Nielsen and Wells schools. The Recreation Department co-sponsored the Third Annual Valley Car Showcase in 'San Ramon on July 23 with "78" people registered. Participation has continued to drop from year to year, and the sponsoring agencies have agreed to host the event once more before making a decision on whether or not to continue the event. The Summer Youth Employment Program entered it ' s third year of operation in Dublin and began May 31 and ran through August 26 . The office was located on the Dublin High School campus where "125" youth were registered and "64" of the "99" job orders were filled. Winter Wonderland Winter Wonderland is a holiday playground program for K-5 grade children, is scheduled to be held at the Shannon Community Center beginning December 19 ' through December 22 from 12 : 00-4 : OOp.m. The program will be planned and conducted by the Recreation Leaders from the Afterschool Playground Program and will feature games , crafts , cooking projects and special projects . Cost of this activity is $3 . 00 per child per day, or $10 . 00 per child for all four days. Tracy O' Shea indicated that to date the "40" spots have been filled and the additional spots opened were also filled. It is planned to offer a morning and afternoon program next year. Easter Egg Hunt The 1989 event is scheduled for Saturday, March 25. Staff proposes to make some changes in the format of this event, by expanding to include a pancake breakfast with the Easter bunny. The breakfast will be served at the Dublin Senior Center, and the egg hunt would follow at Kolb Park. Reservations would be required at a fee of $3 . 00 per person. Children under 12 months will be admitted free. Children would be allowed to participate in. the "egg hunt only" for a fee of $1 .50 each. Participants would be divided into three age, categories : Preschool-Kindergarten, Grades 1 -2 and Grades 3-5. All proceeds will benefit the Dublin Senior Center. Commissioner Hudak stated that he liked the idea of the breakfast with the Easter bunny. Commissioner Schmitt indicated that she still felt that children younger than 3 years of age were too young for the egg hunt. MINUTES - December 13 , 1988 Page Four California Wildlife, Coastal and Park Land Conservation Bond Act of 1988 (Proposition 70 ) On June 7 , 1988 the voters of California passed Proposition 70 , the California Wildlife, Coastal and Park Land Conservation Bond Act of 1988 . Proposition 70 authorizes funds for six (6 ) grant programs (Special Districts Grant Program; Trails Grant Program; Per Capita Grant Program; Roberti-Z 'berg-Harris Open Space Grant Program; Specified Local Agencies Grant Program; and Historical Preservation Grant Program) . There is $120 million available under the Per Capita Grant Program. The funds may be appropriated over a three-year period beginning July 1 , 1989 , and Dublin' s allocation under this program is $66 ,000 . Applications for the first-year deadline is January 13 , 1989. Therefore it is necessary to determine an appropriate project where the funds can be utilized. It is the recommendation of staff that the funds be allocated for the renovation of Shannon Park. The total estimated cost for this project is $934 ,325 with $847 , 925 in funding coming out of the City ' s General Fund. As construction on the Shannon Park renovation is tentatively scheduled to begin in July of 1989 , this project is the logical choice for these funds . IT WAS MOVED BY COMMISSIONER HUDAK AND SECONDED BY COMMISSIONER HERNANDEZ THAT THE FUNDS BE ALLOCATED FOR THE RENOVATION OF SHANNON PARK. (UNANIMOUS ) 41st Annual California & Pacific Southwest Recreation and Park Conference The 41st Annual California and Pacific Southwest Recreation and Park Conference will be held March 9-12 , 1989 at the Sacramento Community Convention Center. In order to meet the pre- registration deadline of January 31 , 1989 , staff needs to know how many Commissioners plan to attend, no later than January 16 , 1989 . All the Commisioners present indicated that they were interested in attending. Diane stated that she would complete the necessary pre-registration forms. Election of Officers Since only four members of the Commission were present, the election was rescheduled for January 10 , 1989. Other Business Commissioner Schmitt inquired as to the status of the Task Force. Diane reported that the Fredericksen group has submitted a letter requesting that another project be added. Figures should be available by the end of this week. Commissioner Schmitt felt that the Christmas tree lighting ceremony should be held at City Hall next year. Diane concurred • and will pursue further. MINUTES - December 13, 1988 Page Five Staff Reports Diane reported that the Shannon Center renovation bid is scheduled for approval by the City Council at their meeting of January 9. The renovation is scheduled to begin in February. Architect interviews were conducted last week for the Shannon Park renovation and is scheduled for approval of the City Council at their meeting of January 9. The consultant for the pool is on the last test now and a report should be available by the next City Council meeting. The Breakfast With Santa was a success. Commissioner Schmitt indiated that she thought it was great. The Commission felt that a certificate should be presented to Ron Young (Santa) for his volunteer work for this event for the last four years. Adjournment Being no further business, the meeting was adjourned at 9:22p.m. Respectfully submitted, Char J. Yo' ng Recreation Secretary