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HomeMy WebLinkAbout10-11-1988 Approved PCSC Minutes CITY OF DUBLIN PARK AND RECREATION COMMISSION MEETING DATE: October 11 , 1988 The October 11 , 1988 meeting of the Park and Recreation Commission was called to order at 7 : 33p.m. at the Shannon Community Center, Dublin, California, by Chairperson Dan Downey. Roll Call Present: Commissioner Downey, Schmitt, Hernandez , Donnell and Hudak Approval of Minutes Commissioner Hernandez referred to Page 3 , last paragraph, stating that her request for an inter-com system for the Center was not just for the seniors, but to benefit everyone in emergency situations. IT WAS MOVED BY COMMISSIONER SCHMITT AND SECONDED BY COMMISSIONER DONNELL TO APPROVE THE MINUTES OF SEPTEMBER 13 , 1988 AS AMENDED. (UNANIMOUS ) Old Business Bay Area Park and Recreation Commissioners and Board Members Council Quarterly Meeting The City of Dublin will be hosting the quarterly meeting of the Bay Area Park and Recreation Commissioners and Board Members Council (BAPRCBMC) on Saturday, October 22 , 1988 . The meeting will include dinner and will be held at the Dublin Senior Center. Commissioner Schmitt has made arrangements to have representatives from Citizens for Wildlife, Open Space and Parks who will present information on Measure AA, the Regional Open Space, Wildlife, Shoreline, and Park Bond which will be on the November 8 , 1988 ballot. The deadline for submitting dinner reservations is Friday, October 14. Funds are available in the Recreation Department budget to cover the registration fee. Commissioners Downey, Hernandez and Schmitt indicated that they would attend. New Business Revision of Parks & Recreation Commission Bylaws and Rules of Procedure At the October 10 , 1983 meeting of the Dublin City Council , the Council adopted a resolution approving Bylaws and Rules of Procedure for the Parks and Recreation Commission (attached) . The current bylaws state that officers of the Commission are elected at the first meeting in October of each year. However the Commission has asked staff to investigate the possibility of changing elections from October to December. In order to make this change, it will be necessary to amend the bylaws which will have to be done by resolution adopted by the City Council. IT WAS MOVED BY COMMISSIONER HUDAK AND SECONDED BY COMMISSIONER HERNANDEZ TO CHANGE THE ELECTIONS FROM OCTOBER TO DECEMBER. STAFF WAS DIRECTED TO PREPARE A RESOLUTION FOR CITY COUNCIL' S CONSIDERATION AT THEIR OCTOBER 24 , 1988 MEETING. (UNANIMOUS) Minutes - October 1 1 , 1 988 Page Two Annual Tree Lighting Ceremony The City ' s Annual Tree Lighting Ceremony is tentatively scheduled for Monday, December 5 , 1988 . This years event will mark the fifth year that Dublin has celebrated the lighting of a tree. As indicated in the Activity Report , the 1987 event drew more people than the Social Hall could handle. In order to alleviate overcrowding, staff recommends moving the refreshments to the West Room and perhaps only inviting three groups to perform instead of four. This past year the only tree that was actually lit during the ceremony was the indoor tree at Shannon Center. Therefore staff recommends that the Commission consider renaming the event to Holiday Happening or Holiday Program. The Commission may also want to consider co-sponsoring the event with the Town and Country Shopping Center who light the Oak trees on San Ramon Road between Amador Valley Boulevard and Dublin Boulevard. Commissioner ' s Hudak and Schmitt indicated that they would like to keep the ceremony the same as last year by lighting the Shannon Center Tree and the one at the library simultaneously. The Commission was also in favor of collecting cans of food again this year as admission for the event. Diane suggested planting a tree in the plaza of the Civic Center and using it for a tree lighting ceremony next year. 4th Annual Children ' s Spooktacular Halloween Party The 4th Annual Children' s Spooktacular Halloween Party will be held at Shannon Center from 3 :30-5 :30p.m. on Friday, October 28. This activity is for preschool through 5th grade children and will feature games , crafts , a costume parade and special entertainment. The entertainment will consist of a 20 minute variety show incorporating the Halloween theme and will include juggling, magic acts and balloon animals. Children will win tickets at the game booths which can later be exchanged for prizes. Staff for the party will include recreation leaders and volunteers from the community. Phone calls have been made to the Young Women ' s Club, Wells Middle School, Valley Volunteer Center and Valleyview Christian High School in an effort to secure volunteers for this event. At the present time, staff and volunteers are working on the game booths , signs and decorations. The Recreation Department has purchased 200 coloring books to be given away to program participants. The books are titled "Have a Safe and Happy Halloween" and provides information to the children in a "fun" way. The Commission is invited to attend this "Spooktacular" event. Measure AA The East Bay Regional Park District Board of Directors has decided to place . a $225 million bond issue on the November ballot, in an effort to preserve some of the most important remaining open space in the East Bay for wildlife habitat and public recreational use. Minutes - October 1 1 , 1 988 Page Three Preliminary estimates indicate that Dublin ' s share of the bond proceed would be $639 ,303 . These funds could be used to offset the approximate $1 ,226 ,560 in unfunded park projects in the 1988-1993 Capital Improvement Program. The East Bay Regional Park District has asked that cities consider lending their support to Measure AA, the Regional Open Space, Wildlife, Shoreline and Park Bond. Therefore staff is recommending that the Commission consider the measure. IT WAS MOVED BY COMMISSIONER SCHMITT AND SECONDED BY COMMISSIONER HUDAK TO SUPPORT MEASURE AA. STAFF WAS DIRECTED TO PREPARE A RESOLUTION FOR CITY COUNCIL' S APPROVAL. (UNANIMOUS ) Other Business Commissioner Schmitt stated that she has been receiving phone calls regarding the chug-a-lug at the Senior Center. She felt that it should be made clear that the chug-a-lug in question is sponsored by the Chamber of Commerce and not the City of Dublin. Commissioner Downey indicated that he has received calls inquiring about the status of the St. Patrick ' s Celebration this year. Diane stated that the City Council agreed with the Commission to contract merchants at the shopping centers to co- sponsor the community celebration. At this time the Chamber luncheon and Lions dinner are in need of locations . She suggested that we work with the Lions to secure use of the Senior Center. The Chamber would not be able to use the Senior Center for their St. Patrick ' s Day event, as this event takes place during the time the Center is in use for senior programs . Senior activities have priority use of the Center. Commissioner Schmitt inquired if staff has verified the age limit for the Senior Center. Diane replied that there are Federal and State guidelines , however she will clarify this matter with legal counsel. Commissioner Downey asked if there are plans to expand the hours of use of the Senior Center? Diane replied that the average attendance of the Center is between 20-25 seniors per day. A staff person for the Center has been budgeted for only 30 hours a week at this time. However, it is a future goal to expand the availability. Commissioner Hernandez announced that she has received approval from Safeway to obtain bakery goods for the Senior Center. Commissioner Hudak requested status on the Task Force. Diane stated that staff is currently reviewing the preliminary estimates and will be scheduling a meeting with the school staff to discuss how to proceed. The information should be available for release beginning in November. Commissioner Hernandez reported that she called Joan King in regards to the Christmas food baskets prepared by the Childrens Emergency Council . Mrs. King indicated that there would be a vacant classroom that could be used for storage of food. Volunteers are needed to help sort on December 13 , 14 and 15th. Commissioner Schmitt indicated that she and one of her children would help. Minutes - October 1 1 , 1988 Page Four Staff Reports Diane stated that Tracy O'Shea started work last week. The Swim Center closed the end of September. Dolan Park is nearing completion. The Requests For Proposals for the Shannon Center renovation will go out next month. The design for the park renovation will be submitted to the Commission in February 1989. Adjournment Being no further business, the meeting was adjourned at 8:31p.m. Respectfully submitted, Char J. You Recreation Secretary r,,z7 Mailing address: • eau r. , �/� Attn: Board Secretary tea j 1341(1 11500 Skyline Blvd., Oakland, CA 94619 ci �, (415) 886-4801 { . _. ./ PARK AND RECREATION COMMISSIONERS' AND BOARD MEMBERS' COUNCIL of Alameda, Contra Costa, Marin, Napa, • San Francisco, San Mateo, Santa Clara, Solano, & Sonoma Counties. • President October 26 , 1988 John O'Donnell,East Bay Regional Vice President City of Dublin David Nigel,San Bruno 6500 Dublin B l . #101 Secretary Dublin, CA. 94568 Patricia Laramie,Union City f • Treasurer Ann Hoppe,Richmond Dear Council members: Board of Directors Immediate Past President Your Park & Recreation Commissioners did a superb • Jean Johnston,Pacifica job of hosting our fall quarterly meeting on October 22nd 1987 Fred Castro,Union City at your Senior Center facility . Frances Krommenbock,Milpitas 1987-88 Eight of our Council members had never been to Dublin Judy Buchan,Redwood City before; and were very impressed with the area and the Maggie(Marty)Martinez,Oakland V.Dean Skeels,Cupertino hospitality . Karen Morrell,Pleasant Hill Angelo Luengo,Jr.,San Leandro Two of your park commissioners: Liz Schmitt and Mae Hernandez, were elected to the Council ' s board of directors . You should be very proud of your Recreation Department. The April 29th meeting will be hosted by the City of Belmont. • ' Best wishes with all your endeavors , • John O'Donnell President • • CC: Dublin Recreation Department Attn: Diane Lowart c 4,n1Iss:or) . Park & Recreation Commission • • City of Belmont , Danville, San Ramon