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HomeMy WebLinkAbout03-08-1988 Approved PCSC Minutes V. CITY OF DUBLIN PARK AND RECREATION COMMISSION MEETING DATE: March 8 , 1988 The March 8 , 1988 meeting of the Park and Recreation Commission was called to order at 7 : 30p.m. at the Shannon Community Center, Dublin, California, by Commissioner Schmitt. Roll Call Present: Commissioner Schmitt, Hernandez and Donnell Absent: Commissioner Hudak and Downey Oral Communications - None Written Communications - None Approval of Minutes IT WAS MOVED BY COMMISSIONER DONNELL AND SECONDED BY COMMISSIONER HERNANDEZ TO APPROVE THE MINUTES OF FEBRUARY 9 , 1988 AS SUBMITTED. (UNANIMOUS ) Old Business Shannon Community Center Facility Use Policy At the January 12 and February 9 , 1988 meetings of the Park and Recreation Commission, the Commission considered revisions to the Shannon Center Facility Use Policy. The Commission approved revisions to: 1 ) Classifications of Users , 2 ) Continuous Use by Community Groups , and 3 ) Fee Schedule. The Commission directed staff to include a provision for "profit" groups who would like to utilize the Center for private purposes. This was accomplished by adding an additional classification, Classification VI. It is the recommendation of staff that the Commission consider the proposed revisions to the Shannon Center Facility Use Policy. If the Commission concurs with the revisions as presented, staff will submit the revised policy for consideration by the City Council. Diane pointed out that the City Attorney is currently looking into the legality of the non-restrictive membership policy as part of the Community Group Classification III. Commissioner Schmitt stated that she had no objection to permitting Jobs Daughters , Valley Spokesmen, etc. of using the facility. However felt that if the non-restrictive membership policy was deleted, it would open it up to almost anyone. Commissioners Donnell and Hernandez concurred. Commissioner Schimitt asked if it would be possible to include something within the policy that would permit groups to apply for exceptions. Diane replied that Paragraph 3 of Page 1 of the Facility Use Policy would accommodate groups or individuals wishing to apply for exception. If a group or individual was denied use, they could appeal to the Commission and the City Council. MINUTES - March 8 , 1988 Page Two Charles Norton, Vice-President of the Diablo Valley German Shepherd Dog Club, stated that they would not meet the proposed 51 %membership. If the group were to restrict their membership to only residents of Dublin-South San Ramon, they would not have 51 % within that area and would also no longer be chartered by the State. If the club was not able to continue to meet at Shannon Center, it would incur a major inconvenience for the club and its members . Commissioner Schmitt asked Mr. Norton if he understood the exception procedure and that City Council approval is required. Mr. Norton stated that he understood. The Commissioners were in favor of deleting the non-restrictive membership policy for Classification III. Additionally, the Commissioners were in favor of the addition of Classification VI to accommodate commercial use, providing that it did not interfere with the Departments regular programming. IT WAS MOVED BY COMMISSIONER DONNELL AND SECONDED BY COMMISSIONER HERNANDEZ TO ACCEPT THE REVISED POLICY AS SUBMITTED. (UNANIMOUS ) New Business Fall 1988 Recreation Report The Fall 1987 quarter was overwhelmingly our most successful quarter for children' s classes . A total of 292 children were enrolled in the 27 classes offered by the department. Of those 27 classes that were offered, 25 of them were conducted for an outstanding 93% success rate! Classes for preschool age children continue to be extremely popular, particularly Time for Two' s and Sing-Along Time. Of the 63 teen and adult classes offered only 67% were conducted. The arts and crafts classes that traditionally do quite well in the Fall quarter did not do well this time. The trips (combined with LARPD and San Ramon) did very well. We were able to offer a variety of trips to local areas of interest, as well as special holiday excursions. Four special events were conducted by the Department during the Fall quarter. In October, the Department conducted a Children' s Halloween Party at Shannon Center, and approximately 300 children participated. On November 7 , the Annual Pepsi Hot Shot Basketball Skills Competition was held at the Dublin High School. Thirty-one youth, ages 9-18 participated in this event which was sponsored in conjunction with the recreation agencies of Livermore, Pleasanton and San Ramon. In December, the Department hosted the Annual Tree Lighting Ceremony at Shannon Center. Approximately 500 people were entertained by various community groups. The grand finale of the evening was a visit from Santa and refreshments , courtesy of the Dublin-San Ramon Lioness. Breakfast with Santa was held on December 12 at Shannon Center. This event was co-sponsored with the Dublin High School Band Boosters with the proceeds benefitting the band. There were 328 people in attendance at this event which netted $787 .20 for the Dublin High School Band' s Ireland trip fund. The Commission accepted the Fall Recreation Report as presented. MINUTES - March 8 , 1988 Page Three 1988 St. Patrick' s Day Celebration The 1988 St. Patrick' s Day Celebration is scheduled for Saturday, March 19. As in past years, the Dublin-San Ramon Lions Club is sponsoring a parade and a corned beef dinner, while the City ' s Recreation Department is sponsoring the community celebration at Shannon Center. The parade begins at 10 : 00a.m. and will proceed West on Amador Valley Blvd. , South on Regional Street, East on Dublin Blvd. , North on Village Parkway, and West on Amador Valley Blvd. To date there are approximately "35" entries in the parade. The community celebration at Shannon Center will begin immediately following the parade at 11 : 30a.m. Parade goers may take advantage of free bus service provided by Wheels from the end of the parade route to Shannon Center between 11 : 15a.m. and 4: 15p.m. The community celebration will feature local entertainers as well as food and game booths staffed by community organizations. The Lions Club' s traditional corn beef and cabbage dinner will follow the community celebration at 5: 00p.m. Tickets are available from members of the Lions Club. Commissioner Schmitt stated that the only thing that would prevent her from attending the celebration would be if she had to attend a statewide basketball game in Los Angeles. Spring 1988 Schedule of Recreation Classes and Programs The Commission reviewed the Spring 1988 Schedule of Recreation Classes and Programs . The brochure was delivered to the post office on Friday, March 4 , 1988 and will be delivered to residents the week of March 7-11 , 1988. The Spring quarter begins on April 4 , 1988 . Registration begins March 14 for residents and March 21 for non-residents. Included in the brochure are the three Spring special events as well as a variety of classes and activities for all ages . The brochure also advertises the new Dublin Community Band. Staff will be compiling information for the Summer brochure in the next month. If the Commission would like to have something included, please contact Cindy Benson, Recreation Coordinator. Staff Reports Letters have been sent to those individuals that worked for VCSC aquatics last year inviting them to apply for the current available positions. To date we have received 12 responses. The City Council will be adopting a resolution in support of the ballot measure for the Park Wild Life initiative. Renovation on Shannon Center should begn by Fall. Staff is currently reviewing proposals for architectural services. MINUTES - March 8, 1988 Page Four Commissioner Schmitt asked when Dolan will be ready for use. Diane replied that within the next 4-6 weeks plus the 90 day maintenance period. Bids for Phase II is scheduled for mid April. The Senior Center renovation is behind schedule and should be completed by April 15. Commissioner Hernandez asked if the parking in the rear of Shannon will be improved. Also, are the Commissioners insured by the City when they attend seminars, etc.? Diane stated that the parking is scheduled for improvements during the park renovation. She will check with the City in regards to coverage. Other Business Commissioner Hernandez stated that at the last Commission meeting, there was discussion in regards to having a barbecue in Dublin for the BAPRCBM. Diane recommended that the Commission elect someone to make the arrangements and that she would help if needed. She pointed out that there is no reservation policy for the parks and that it would be necessary for someone to stake a spot. In addition, the Commission should give consideration to the date, publicity, food, cooking, charges etc. Commissioner Schmitt felt that tentative plans should begin as soon as possible. Commissioners Hernandez and Donnell indicated that they would assist in the planning. Adjournment Being no further business, the meeting was adjourned at 8:35p.m. Respectfully submitted, Char J. Young Recreation Secretary