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STAFF REPORT
CITY COUNCIL
DATE: September 6, 2016
TO: Honorable Mayor and City Councilmembers
FROM:
Christopher L. Foss, City Manager
SUBJECT:
Furniture Purchase for the Dublin Library Tenant Improvement Project
(CIP No. PK0315)
Prepared by: Meghan Tiernan, Facilities Development Manager
EXECUTIVE SUMMARY:
The City Council will consider the purchase of furniture for the Dublin Library Tenant
Improvement Project (CIP No. PK0315), the cost of which will be reimbursed by the
Alameda County Library.
STAFF RECOMMENDATION:
Staff recommends that the City Council authorize the purchase of furniture for the
Dublin Library Tenant Improvement Project (CIP No. PK0311) and approve the budget
change.
FINANCIAL IMPACT:
There is no net cost to the City. The Alameda County Library will reimburse the City for
the furniture purchase, pursuant to a letter agreement on file. With City Council’s
approval of the budget change, Staff will increase the revenue and expenditure budgets
in the project for this purchase.
DESCRIPTION:
On June 7, 2016, the City Council awarded the construction contract for the Dublin
Library Tenant Improvement Project (CIP No. PK0315). Construction began on July 14
and is anticipated to be complete in October 2016. This projec t is in partnership with
the Alameda County Library and will provide tenant improvements for 1,850 square feet
of unoccupied space, furnishings, and technology for a unique multi-functional space.
Furniture to support the various programs was evaluated and selected by City and
Library staff during the design process. The furniture includes flip-top tables and net
chairs that can be stored, counter height tables with stools, and lounge chairs. The City
procured a proposal for the selected furniture from One Workplace through the US
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Communities program which does not require competitive bidding.
The proposed expenditures total $46,166.88. A detailed description of the furniture and
costs is provided in the attachment.
NOTICING REQUIREMENTS/PUBLIC OUTREACH:
A copy of the Staff Report was sent to Alameda County Library staff.
ATTACHMENTS:
1. Library TI Furniture List
2. Budget Change Form
Quotation
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447834 7/18/2016 Eliot Snow
Quote
DateQuote Customer Order Customer
Account
Representative Project
CIT017
1.925.556.4510 1.925.556.4510
Quote To Ship To
Meghan Tiernan
City of Dublin
100 Civic Plaza Drive
1st Floor
Dublin, CA 94568
Meghan Tiernan
City of Dublin
100 Civic Plz
Dublin, CA 94568-2658
meghan.tiernan@dublin.ca.gov meghan.tiernan@dublin.ca.gov
Phone Phone
Net 30 DaysTerms
Line Quantity Catalog Number / Description Unit Price
Extended
Amount
1 41 490410U STEELCASE 227.95 9,345.95
Move; Chair, Upholstered back, No arms,
Glides
FRAME :4799 PLATINUM METALLIC
SHELL :6337 ELEMENT
UPHLSTRY:59DE GRADED IN PR. GRP. 5
DESIGNTEX, INC.
Purchaser: VENDOR
Pattern: CASCADIA -2733
Color: OLIVE LEAF -501
Direction: HORIZONTAL
OPTIONS * * OPTIONS * *
GLIDES *OPT:GLIDES
HARD GLD STD:HARD GLIDES
Line Finish Summary
4799 PLATINUM METALLIC
59DE GRADED IN PR. G:
2733/501
6337 ELEMENT
2 14 490412U STEELCASE 255.21 3,572.94
Move; Chair, Upholstered back, Arms,
Glides
FRAME :4799 PLATINUM METALLIC
SHELL :6337 ELEMENT
Quotation
(cont'd)
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447834 7/18/2016 Eliot Snow
Quote
DateQuote Customer Order Customer
Account
Representative Project
CIT017
Line Quantity Catalog Number / Description Unit Price
Extended
Amount
UPHLSTRY:59DE GRADED IN PR. GRP. 5
DESIGNTEX, INC.
Purchaser: VENDOR
Pattern: CASCADIA -2733
Color: OLIVE LEAF -501
Direction: HORIZONTAL
OPTIONS * * OPTIONS * *
GLIDES *OPT:GLIDES
HARD GLD STD:HARD GLIDES
Line Finish Summary
4799 PLATINUM METALLIC
59DE GRADED IN PR. G:
2733/501
6337 ELEMENT
3 4 490712 STEELCASE 294.67 1,178.68
Move; Stool, Plastic back, Arms, Glides
FRAME :4799 PLATINUM METALLIC
SHELL :6337 ELEMENT
UPHLSTRY:5999 MISC FABRIC
DESIGNTEX, INC.
Purchaser: VENDOR
Pattern: CLOSED LOOP -2550
Color: TANGERINE -701
Direction: HORIZONTAL
OPTIONS * * OPTIONS * *
GLIDES *OPT:GLIDES
HARD GLD STD:HARD GLIDES
Line Finish Summary
4799 PLATINUM METALLIC
5999 MISC FABRIC: 2550/701 No Image Available
6337 ELEMENT
4 2 FABRIC DESIGN 48.00 96.00
Designtex - Closed Loop, Tangerine 801
5 6 446M COALESSE 1,596.92 9,581.52
Sidewalk; Chair-High back, Mobile,
Tablet arm, Casters
TABLET :2592 BLONDE ON MAPLE
TABLOCTN:TABR TABLET RIGHT SIDE FACING
Quotation
(cont'd)
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Quote
DateQuote Customer Order Customer
Account
Representative Project
CIT017
Line Quantity Catalog Number / Description Unit Price
Extended
Amount
UPHOLS :GR14 GRADE 14 TEXTILE SELECTION
DESIGNTEX, INC.
Purchaser: VENDOR
Pattern: AMARANTH -2855
Color: AUBERGINE -601
Direction: VERTICAL
OPTIONS * * OPTIONS * *
FAB BACK *OPT:ACRYLIC LATEX BACKING
NOBACKER FABRIC BACKER NOT
REQUIRED
Line Finish Summary
2592 BLONDE ON MAPLE
GR14 GRADE 14 TEXTIL:
2855/601
No Image Available
TABR TABLET RIGHT SIDE
FACING
No Image Available
6 15 AKF6024RLC STEELCASE 819.52 12,292.80
Akira; Table-Rectangle, Flip top,
L base, Fixed height, Casters,
60L x 24W
BASE :4146 CHAMPAGNE MATTE
EDGE :6091 FUSION MAPLE PVC EDGE
(6206)
EDGETYPE:FPVC FLAT PVC EDGE
TOP :2592 BLONDE ON MAPLE
Line Finish Summary
2592 BLONDE ON MAPLE
4146 CHAMPAGNE MATTE
6091 FUSION MAPLE PVC
EDGE (6206)
No Image Available
FPVC FLAT PVC EDGE No Image Available
7 1 AKF6024RLC STEELCASE 1,017.64 1,017.64
Akira; Table-Rectangle, Flip top,
L base, Fixed height, Casters,
60L x 24W
BASE :4146 CHAMPAGNE MATTE
EDGE :6091 FUSION MAPLE PVC EDGE
(6206)
EDGETYPE:FPVC FLAT PVC EDGE
Quotation
(cont'd)
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447834 7/18/2016 Eliot Snow
Quote
DateQuote Customer Order Customer
Account
Representative Project
CIT017
Line Quantity Catalog Number / Description Unit Price
Extended
Amount
TOP :2592 BLONDE ON MAPLE
OPTIONS * * OPTIONS * *
WIRE MGR *OPT:HORIZONTAL WIRE
MANAGER
WIREMGR HORIZONTAL WIRE MANAGER
DEVICES *OPT:DEVICES
MINIPORT MINIPORT
MINI2P2D MINIPORT,
2 POWER 2 DATA
MINILEFT MINIPORT, LEFT
PLUGINF PLUG INFEED
Line Finish Summary
2592 BLONDE ON MAPLE
4146 CHAMPAGNE MATTE
6091 FUSION MAPLE PVC
EDGE (6206)
No Image Available
FPVC FLAT PVC EDGE No Image Available
8 2 READING BAR TABLE HPL 1,038.00 2,076.00
Counter Height Curved Table
1 1/4" x 48" x 48" Round Curve
Five Counter Height Column Legs
Metal Legs: Silver Powder Coat
Laminate Top: Blonde on Maple 2592
9 1 INSTALLATION OWPINSTDPT 3,000.00 3,000.00
OWP to receive, deliver and install (16) Flip top
tables, (55) move chairs, (4) stools, (6) lounge
chairs and (2) 72"W bar tables.
Regular Hours delivery/install. Non-Union Labor.
Quotation
(cont'd)
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Quote
DateQuote Customer Order Customer
Account
Representative Project
CIT017
reqsig
Line Quantity Catalog Number / Description Unit Price
Extended
Amount
QUOTATION TOTALS
42,161.53Sub Total
ALAMEDA-DIST TAX (BART/ACTI/ACHC/AC 843.23
ALAMEDA 527.02
CALIFORNIA 2,635.10
Grand Total (US Dollars) 46,166.88
Select Images are provided as a preliminary color and type representation and should not be used for final color and
product selection. Due to individual computer/monitor/printer settings: color, texture, pattern, size and feature
rendering may vary from the actual sample. For accuracy, order and view an actual sample.
End of Quotation
Signature****
Budget Change Reference #:
From Un-Appropriated Reserves Budget Transfer Between Funds
From Designated Reserves Other X
Account Amount Account Amount
PK0315.9600.9602 - Furniture Expenditure $46,167
3500.9501.49999 (Transfers In)$46,167
PK0315.1001 (1001.9501.89101) - GF
Transfers Out $46,167
1001.0000.49141 $46,167
9/6/2016
Posted By:Date:
As Presented at the City Council Meeting
**********Finance Use Only**********
CITY OF DUBLIN
For the purchase of furniture for the Dublin Library Tenant Improvement Project (CIP No. PK0315), the cost of which will be
reimbursed by the Alameda County Library.
REASON FOR BUDGET CHANGE
FISCAL YEAR 2016-17
BUDGET CHANGE FORM
DECREASE BUDGET AMOUNT INCREASE BUDGET AMOUNT
EXP: General Fund - Parks CIP
REV: General Fund - Reimbursable
Fund - Program - Account Description
City Council's Approval Required
C:\Users\carolines\appdata\local\temp\minutetraq\dublinca@dublinca.iqm2.com\work\attachments\1443.xlsx 1443.xlsx