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HomeMy WebLinkAbout02-14-1989 Approved PCSC Minutes CITY OF DUBLIN PARK AND RECREATION COMMISSION MEETING DATE: February 14 , 1989 The February 14 , 1989 meeting of the Park and Recreation Commission was called to order at 7 : 30p.m. at the Shannon Community Center, Dublin, California, by Chairperson Liz Schmitt. Roll Call Present: Commissioner Schmitt, Downey, Hernandez , Donnell and Hudak. Oral Communications Dr. Zev Kahn, resident and member of the Task Force, stated that a newspaper article indicated that the City Council was not in favor of the priorities of the Task Force. He strongly urged the Commission to take the Task Force recommendations into consideration when reviewing the projects. Approval of Minutes IT WAS MOVED BY COMMISSIONER HUDAK AND SECONDED BY COMMISSIONER HERNANDEZ TO APPROVE THE MINUTES OF JANUARY 10 , 1989 AS SUBMITTED. (UNANIMOUS) Old Business - None New Business Senior Center Facility Use Policy One of the goals of staff and the City Council is to develop a use policy for the Senior Center. The City Council appointed Senior Center Advisory Committee has submitted draft recommendations for use of the Center for review by the Park and Recreation Commission. The Commission reviewed the recommendations of the Senior Advisory Committee and submitted the following comments : 1 . During the hours of operation, the Senior Center is to be used solely for activities and programs for senior adults sponsored by the City of Dublin. The Commission concurred with the recommendation of the Advisory Committee and agreed that this portion of the policy could be waived with approval of the Advisory Committee. 2 . When not in use for Dublin Senior Center activities , the Center may be used by groups as follows: Commissioner Downey felt that the Advisory Committee should recognize that even though it is a Senior Center, the Center is a City facility and is therefore under the direction of Park & Recreation Commission. What should be or not be done at the facility should be determined by the Park and Recreation Commission and not by the Advisory Committee. ' MINUTES - February 14 , 1989 Page Two Commissioner Donnell agreed that the seniors should have first option in use of the facility. However the Center should be made available for such things as voting, etc. She thought that perhaps the seniors would feel differently about opening the Senior Center for use, if the Center could be properly secured to protect their equipment. Commissioner Hudak felt that the use of the Senior Center should be handled in the same manner as Shannon Center. Commissioner Hernandez indicated that she would like to see the Senior Center made available for use by the City, the schools, teens , etc. Commissioner Schmitt felt that all policies should be consistent. Whatever the Commission determines is residential or a community group should be the same for all facilities . Therefore the definition for community group and residency as stated within the Shannon Center Facility Use Policy should be maintained throughout the City. Additionally, the Department of Aging should be given the opportunity to use the facility above other groups , as they provide many services to more people than any other agency. The 75% senior membership requirement should be consistent with the 51 % membership requirement as indicated in the Shannon Center policy. Commissioner Schmitt asked if anyone has determined if it is illegal to refuse use because of age, in particular non- senior groups? Diane replied that when the City applied for the grant money for the Senior Center , it was clearly indicated that if the facility was not being used by seniors the City would like to make it available to the community. Commission Downey felt that if the Center is used commercially, it should benefit the seniors . The Commission concurred that the priority of use and policy would be as follows : 1 . Senior . Groups 2 . City of Dublin 3. Government Agencies 4 . Community Groups 5 . Chamber of Commerce It was further agreed that until the renovation is complete at Shannon Center, the Recreation Director shall use her discretion in allowing use by private residents in the event that they have to be relocated from Shannon. • MINUTES - February 14 , 1989 Page Three 3 . Use of the Center is limited to the Social Hall , Stage and Kitchen. Kitchen may be used with the following areas restricted from use: Food preparation equipment, food storage equipment and dishwashing equipment. Diane reported that a locksmith has been scheduled to submit an estimate for locks to secure the equipment. Commissioner Hudak felt that a list of what is available and not available for use should be included in the policy. 4 . Groups can only use the facility with the majority approval of the Senior Center Advisory Committee and/or the Recreation Department. Diane stated that by allowing the Advisory Committee to approve use could prove unwieldy as they only meet once per month. She suggested that use may be recommended by the Committee and the final decision made by staff. If there is a problem with a decision, it can be referred to the Committee for review. The Commission concurred. 5 . Alcohol will not be allowed except at special senior center events . Commissioner Schmitt felt that she didn't think it would be a common event, and did not have any objection to the use of alcohol. Commissioner Downey asked what the City policy was in regards tp serving and selling alcohol . Diane replied that the City requires a permit and liquor liability 'insurance coverage. Commissioner Schmitt stated that the use of alcohol should be consistent with the Shannon policy. The Commission concurred. 6 . The use of the Center is restricted to persons 55 years and older. Already addressed under item #2 . 7 . To insure maximum use of the Center, applications for continuous use will be issued for a period of one month, subject to renewal. The Commission concurred. 8. Timeline for Submission/Fee Schedule. Submission: The Commission concurred that the timeline for submission of use permits should be no more than 3 months in advance of the date requested. ' MINUTES - February 14 , 1989 Page Four Fee Schedule: The Commission concurred that the fee schedule should be consistent with the Shannon policy. Diane asked the Commission if they wanted to review a draft policy before it was submitted to the City Council? The Commission concurred that if the policy is consistent with the Shannon policy to submit it directly to the City Council. East Bay Regional Park District Proposed Regional Trails Masterplan At the December 13 , 1988 meeting of the Park and Recreation Commission, the Commission discussed future trail development in Dublin and reviewed trail systems in neighboring communities. The Commission directed staff to do further study on potential trail development in Dublin and the extended planning areas and report back to the Commission at a future meeting. The proposed Regional Trails Masterplan for EBRPD was reviewed with the Commission and Mr. Ray Grimes. Staff from EBRPD will be preparing a slide show of open space and trail opportunities for viewing by the Commission at a later date. 1989 St. Patrick' s Day Parade and Celebration The 6th Annual St. Patrick ' s Day Celebration is scheduled for Saturday, March 18 , 1989 . As in past years, the Dublin-San Ramon Lions Club will sponsor the traditional St. Patrick' s Day Parade and the City ' s Recreation Department will sponsor the community celebration. The parade is scheduled to begin at 9 : 30a.m. The community celebration is scheduled immediately following the parade. This year the celebration will be held at Dublin High School as the Shannon Community Center will be under renovation. Local community groups will host food, game and information booths and entertainment will be ongoing provided by area talent. Commitments to participate in the annual celebration have been secured. Street banners depicting the traditional "pot of gold" will go up the first week of March. Additionally posters and flyers will be distributed throughout the community. Fall 1988 Quarterly Report Five-hundred and sixty two people participated in Dublin Recreation programs during the Fall Quarter. Of the "58" programs offered, forty-six classes actually met, resulting in an 81 % success rate. This is one of the best overall success rates ever for our department. There were three age distinctive classes available in our preschool . The afternoon class was expanded to three days per week in an attempt to accommodate a greater number of children desiring a three day program. All three classes were very popular. • MINUTES - February 14, 1989 Page Five In addition to the regularly scheduled classes , the Recreation Department conducted four special events during the Fall Quarter, the ".Halloween Spooktacular", the Basketball Hoop- 'D-Do at Dublin High School , the "Annual Holiday Happening" (Tree Ceremony) , and the "Fourth Annual Breakfast with Santa". For the fourth year in a row, the Department has offered their Afterschool Playground Program for 1 -5 grade children at the Murray and Nielsen Elementary schools. A one-time fee of $10 .00 per child was initiated to help offset administrative costs, and the fee has not appeared to have any impact on the registration received. • During . the school Christmas vacation, a special holiday program "Winter Wonderland" was held for the first time at the Shannon Center for K75 grade children. - The program featured holiday games , crafts and special events . and was offered on Monday, .December 19 through Thursday, December 22 from 12 :00-4:OOp.m. . The cost was $3 .00 per child per day or $10 .00 per child for all _four days . The program was well received by all who participated and staff anticipates offering: a similar program next holiday season. Recess: Commissioner Schmitt called for a recess at 8 :20p.m. , and the meeting was called to order at 8:30p.m. • • ' Dublin. Schools Facilities Task Force The City Council authorized staff to seek the services of a professional landscape architect to prepare cost estimates for the improvements identified in the Task Force report. Singer & Hodges, Inc. has prepared a report for athletic field and park area renovation. The report includes a brief summary of each • project and the costs associated with the project. Although the. Task Force members identified priorities for projects in the final report, it is recommended that the Commission review the projects as well. as the associated costs and develop a- revised priority list. • The Commission reviewed the draft recommendations and prioritized the projects as follows: 1 . :DHS Football Fields 2. DHS • Girls Athletic Fields 3 . DHS Baseball Fields 4. DHS Tennis Courts 5. Nielsen School (in conjunction with Mape Park) 6. Wells-Cronin : - 7. Frederiksen Athletic Field Renovation 8. Murray School • 9. Dublin Elementary, Athletic Field Renovation 10 . Dublin Elementary Athletic Play Area 11 . Frederiksen Play Area • • MINUTES - February 1 4 , 1 98 9 Page Six The Commission identified projects at Dublin High School as high priority. Artificial turf for the high school football fields was not desirable, and the upgrading of the lighting and bleachers was preferred over replacing them. The Commission felt that upgrading the fields and kindergarten at C.H. Frederiksen was sufficient, and that the additional cost for a playground was not necessary. IT WAS MOVED BY COMMISSIONER HUDAK AND SECONDED BY COMMISIONER DONNELL TO ACCEPT THE LIST AS PRESENTED. (UNANIMOUS) Diane stated that she would take the Commissions recommendations to the City Council, and indicate to the Council that the Commission feels strongly that the City should have a commitment from the School District prior to expending any funds. Other Business Commissioner Downey indicated that he has witnessed skate boarding at Kolb Park. Diane stated that there has been some vandalism also and that the neighborhood should be watching for these types of things. Commissioner Donnell stated that she has noticed that the lights are not working around the par course, and that she noticed that the old park sign was in the dirt. Commissioner Schmitt stated that as the new Chairperson, it was her responsibility to channel members into different areas of recreation. Commissioner Downey - Trails, Hudak - Teens, Hernandez - Seniors, Donnell - Teens, and Schmitt - Aquatics. Commissioner Schmitt reported that a goals and objectives meeting is scheduled at the School District on February 23 at 6:30p.m. Staff Reports The City Council has awarded the Shannon Center renovation bid and work is scheduled to begin anytime. The costs for the swim team has been approved. Packets for the conference in Sacramento will be given to each Commissioner upon confirmation of the reservations. A meeting can be scheduled before the trip if needed. Adjournment Being no further business, the meeting was adjourned at 10:15p.m. Respectfully submitted, Char J. u Recreation Secretary