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HomeMy WebLinkAbout10-09-1990 Approved PCSC Minutes • CITY OF DUBLIN PARK AND RECREATION COMMISSION MEETING DATE: OCTOBER 9 , 1990 The October 9,1990 meeting of the Park and Recreation Commission was called to order at 7:36p.m. at the Civic Center, Dublin, California, by Chairperson Norb Hudak. Roll Call Present: Commissioner Downey, Jones, Donnell and Hudak Absent: Commissioner Hernandez Oral Communications - None Written Communications Correspondence from the East Bay Regional Park District The East Bay Regional Park District is putting together a a Land Use Development Plan (LUDP) for Las Trampas Regional Wilderness. Staff will forward additional information to the Commission as it becomes available. Approval of Minutes IT WAS MOVED BY COMMISSIONER DONNELL AND SECONDED BY COMMISSIONER JONES TO APPROVE THE MINUTES OF AUGUST 7, 1990 AS SUBMITTED. (UNANIMOUS) Old Business Student Representative to Parks & Recreation Commission The changes recommended by the Commission at their meeting of August 7, 1990 have been incorporated into the Bylaws and Rules of Procedures to accommodate the addition of a Student Representative to the Parks & Recreation Commission. Upon approval, staff will present the revised Bylaws and Rules of Procedure to the City Council at their next scheduled meeting for adoption. IT WAS MOVED BY COMMISSIONER DOWNEY AND SECONDED BY COMMISSIONER DONNELL TO APPROVE THE CHANGES AS SUBMITTED. (UNANIMOUS) Alamo Creek Park Dedication Diane reported that at the Commission meeting of August 7, 1990, the date for the Alamo Creek Park dedication was set for October 27, 1990. Since the completion date has been delayed until November 16, 1990, the City Council at their meeting of October 8, 1990 approved recheduling the dedication to November 17, 1990. Staff will proceed with the plans as discussed and reviewed at the August 7, 1990 Commission meeting. Afterschool Recreation Program Tracy reported that based on the direction provided by the Commission at their meeting of August 7 , 1990, the Afterschool Recreation Program was revised to include a "Kids Klub" , "Afterschool Sports Program" , and "Monday Fundays" . In attempting to implement this program, staff discovered that there was a space conflict at all three schools due to a school sponsored sports program. In discussing the City's proposed Afterschool Sports Program with school administrators, they were enthusiastic about the program but were concerned with the fee-based aspect of the program. Consequently the implementation of the program has been delayed, however staff has developed options for the Commissions review and input. • MINUTES - OCTOBER 9, 1990 Page Two It was the consensus of the Commission that staff conduct an in-depth survey of parents to identify their needs and desires for day care, sports and recreation programs. New Business Park and Recreation Facilities Master Plan Diane reported that the City Council at their meeting of October 8, 1990 , awarded David Gates and Associates the contract for the development of a Park and Recreation Facilities Master Plan. One of the components of the master plan is the creation of an Advisory Steering Committee, consisting of representatives from the City Council, Parks & Recreation Commission, Planning Commission, School District, Special Interest Groups, Student and City staff. Georgean Vonheeder has been selected as the City Councils representative. Commissioner Hudak volunteered as the Commissions representative and Commissioner Downey as the alternate. Fall Special Events Tracy briefly summarized the three scheduled Fall quarter special events for the Commission. Family Halloween Spooktacular - This years event will be a Family Halloween Spooktacular on Wednesday, October 31 from 7: 00-8:30p.m. at the Shannon Community Center. Some of the activities offered include a community-wide costume contest, door prizes, game booths, a family photo area and refreshments. The cost for this event is $1.50 per person or $5.00 for a family of 4 or more. Staff is currently looking for an outside group to provide and serve refreshments, as well as volunteers to judge the costume contest. Commissioner Hudak indicated that the Athletic Boosters might be interested in serving refreshments, and that he would volunteer as a judge. Tracy indicated that she would be contacting him to confirm. Festival of Lights - Tree Lighting Ceremony - This years event will feature a community sing-along and will be held on Monday, December 3 at 6 : 30p.m. As we have done in past years, those attending will be asked to donate a non-perishable food item to be distributed through the Children's Emergency Council. Dan Downey suggested contacting Ed Kemper to lead the sing-along. Diane stated that she will call him to make arrangements. Breakfast With Santa - The 6th Annual Breakfast With Santa will be held at the Shannon Community Center on Saturday, December 8. A pancake breakfast will be prepared and served by the Dublin High School Band Boosters followed by visits with Santa. Joint Commission Meeting/Danville-Dublin-San Ramon The Town of Danville will be hosting a joint meeting of the Commissions of Danville, Dublin and San Ramon on Thursday, November 15, 1990 . The meeting will provide the Commissioners with an opportunity to network and share experiences. The evening will begin with a social a 6: 00pm followed by dinner at 6:30pm. Each City will be asked to give a brief presentation highlighting a particular program or project which would be interest to the other cities. Confirmation of attendance should be directed to staff no later than one week prior to the meeting. MINUTES - October 9, 1990 Page Three The City of Dublin is scheduled to host this event next year. Other Business Commissioner Downey indicated that the Dublin High School fields look really good, and that the added landscaping was a nice touch. Commissioner Jones indicated that he attended the football game last Friday and the general consensus from the public was good, however the snack bar does look rather small. Diane reponded that that it is a modular unit and can easily be added onto. Commissioner Hudak expressed concerns regarding the size of the snack bar, storage room space, size of curb around the track, drainage, surfacing and relocation of the shotput. Diane responded that nothing has been officially accepted and that the City will be doing a punch list prior to acceptance. Staff Reports The City Councils meeting has been rescheduled for November 13 due to the Veterans Day Holiday, therefore the next scheduled Commission meeting will be moved up to November 6 . The meeting will be a joint meeting with the Senior Advisory Committee and held at the Senior Center which will include dinner. Commissioner Hudak suggested a pot luck. Diane said she would coordinate with Bonnie. Michele Wierschem has been selected to replace Cindy Benson. She will be located at the Shannon Center. Stephanie Mein will be relocated to the Civic Center. Clerk-Typist Receptionist Myrle Reynolds has resigned. Interviews for the position are scheduled for next week. The Commissioners should be receiving an invitation soon for the Dublin High School Homecoming Game of October 26, which will include a dedication of the sports fields. Adjournment Being no further business, the meeting was adjourned at 8 : 35pm. Respectfully submitted, Char J. Young Recreation Secretary