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HomeMy WebLinkAbout08-07-1990 Approved PCSC Minutes CITY OF DUBLIN PARK AND RECREATION COMMISSION MEETING DATE: AUGUST 7, 1990 The August 7, 1990 meeting of the Park and Recreation Commission was called to order at 7:43pm. at the Civic Center, Dublin, California, by Chairperson Norb Hudak. Roll Call Present: Commissioner Hudak, Donnell, Jones and Downey Absent: Commissioner Hernandez Oral Communications - None Written Communications - None Approval of Minutes IT WAS MOVED BY COMMISSIONER DONNELL AND SECONDED BY COMMISSIONER JONES TO APPROVE THE MINUTES OF JULY 10,1990 AS SUBMITTED. (UNANIMOUS) New Business Fredericksen School Kindergarten Tot Lot At the March 26, 1990 meeting of the Dublin City Council, the Council authorized staff to enter into a contract agreement with Singer & Hodges, Inc. for the development of a kindergarten Tot Lot at Fredericksen School. Further, staff was directed to negotiate a development agreement with the Dublin Unified School District for the project. Diane reported that staff and the landscape architect met with teachers and parents of Fredericksen School on August 2 , 1990 to review the preliminary design for the Kindergarten Tot Lot. Based on the input received at that meeting, the architect has refined a preliminary plan. The initial design from which the budget was developed envisioned a play structure placed on a sand base. However there has been some concern voiced with using sand as surfacing. Consequently staff directed the landscape architect to investigate alternative surfaces. Phil Singer, Singer & Hodges, Inc. briefly reviewed the refined preliminary plan for the Commission. He stated that the use of sand for surfacing was not favorable with schools as they find the material destructive to flooring. He suggested the use of Alternative materials such as artificial surfaces or a bark like product. Diane pointed out that the construction budget is $39,303 which includes the costs of the design and $30 ,000 for construction. Therefore, if the School Board wanted another surface other than sand, they would have to cover the additional costs. IT WAS MOVED BY COMMISSIONER DOWNEY AND SECONDED BY COMMISSIONER DONNELL TO APPROVE DESIGN ALTERNATE #2 (LARGER AREA AND CURB SEATING) FOR THE FREDERIKSEN TOT LOT. TO GET AS MUCH FOR THE MONIES BUDGETED AS POSSIBLE, AND IF MONIES WERE NOT AVAILABLE, TO COMPLETE THE PROJECT IN PHASES. (UNANIMOUS) Diane stated that the plan will be presented to both the City and at the Dublin Unified School District for approval on August 13 and 15, respectively. Minutes - August 7, 1990 Page Two Alamo Creek Park Dedication Diane reported that Alamo Creek Park, Phase II is nearing completion. It is therefore necessary to begin planning for the park's dedication. A summary of previous park dedications was reviewed with the Commission, and staffs recommendations for dates, programming, activities and refreshments were presented to the Commission. Commissioner Downey suggested having the high school band play at the dedication. Diane indicated that the Fall is a busy time of the year for them, but will contact them. If the band were able to perform, she suggested that a stage could be setup for entertainment for the children. The Commission concurred with staffs recommendations and scheduled Saturday, October 27 for the dedication with an alternate date of Saturday, November 3 , at 10: 00a.m. Diane indicated that she will submit the final dedication plans to the City Council for approval at their next meeting. Student Representative to the Parks and Recreation Commission Diane reported that one of the 1990 Goals and Objectives adopted by the City Council was "to investigate the addition of a student representative to the Parks and Recreation Commission" . In order to add an additional member to the Commission, the bylaws will need to be formally amended by the City Council. It would also be necessary for the Commission to discuss the issues of; 1) Method of Appointment, 2) Term of Office, 3) Role and Responsibilities, and 4) Voting Status. Commissioner Jones suggested that the high school submit a list of candidates to the Commission, interviews be conducted by staff and that the Commissions candidate recommendation be referred to the Council for approval. Commissioner Donnell felt that the position would be educational and offer good experience. She did not however feel that they have enough experience to have voting privileges . Commissioner Downey felt that the term of office should be for one year, and that a list of candidates be submitted by the school. He strongly felt that the position should be non-voting, however suggested that the representative work closely with Tracy O'Shea on teen matters. The agenda could include a teen report section, thereby giving the representative the opportunity of providing input to the Commission. Commissioner Hudak stated that he liked the idea of having a sub-committee to select the candidate. He pointed out that the position would have to be non-voting, as the Commission could not have 6 votes. He agreed with Commissioner Downey suggestion of the representative working with Tracy on teen matters. Diane stated that she will bring this item back to the Commission with information for their review prior to taking it to the City Council. She suggested that perhaps arrangements could be made with the high school to give the student credit for participation on the Commission. c. Fall 1990 Schedule of Recreation Classes and Programs Diane briefly reviewed the Fall 1990 Schedule of Recreation Classes and Programs for the Commission. The brochure is scheduled for delivery to the post office on August 17 and will be mailed the following week. Minutes - August 7, 1990 Page Three Registration for most programs begins on August 27 for Dublin Residents and September 4 for non-residents. The Fall schedule contains information on the new Afterschool Recreation Program, Kids Klub, Monday Fundays and Afterschool Sports. Fall special events included in the brochure are the Family Halloween Spooktacular and Costume Contest, the Festival of Lights, and Breakfast with Santa. A variety of leisure enrichment classes are offered this Fall. Special Senior Activities scheduled include the Volunteer Recognition Luncheon on September 21, the Halloween Hoedown on October 31 and the Christmas Bazaar on December 1. Additionally, information on Teens, Aquatic and Adult Softball is included in the brochure. Other Business Commissioner Jones stated that he attended the League Championship Swim Meet on August 4 and wanted to compliment Stephanie on a job well done. Commissioner Donnell inquired as to the status of the Shannon Park renovation. Diane reported that the City has notified the contractor that August 8 is the set completion date. The contractor will incur a penalty charge of $250 per day after August 8. Commissioner Hudak stated that the overall renovation of the football field at Dublin High looks good, however he indicated his concern regarding the size of the snack bar. He indicated that it looks smaller than what was in the blueprints. Is the renovation on schedule? Diane responded that she will check on the size of the snackbar. At this time the only concern is the approval of the bleachers. The lights have been approved by the State and everything else is going well . Staff Reports Diane reported that the Summer programs are coming to a close, and that a report will be presented at a future meeting. The teen bash scheduled at the pool for Friday, August 10 is being co- sponsored with Friday Night Live, which promotes non-drug activities. Dominoes Pizza is donating pizzas for the event, and the visiting Russian students have been invited to attend. The Commissions membership to CPRS has been renewed. Adjournment Being no further business, the meeting was adjourned at 9: 20p.m Respectfully submitted, tz Char J. Young, Recreation Secretary