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HomeMy WebLinkAbout04-10-1990 Approved PCSC Minutes CITY OF DUBLIN PARK AND RECREATION COMMISSION MEETING DATE : April 10 , 1990 The April 10 , 1990 meeting of the Park and Recreation Commission was called to order at 7 : 31p .m. at the Civic Center , Dublin , California , by Chairperson Norb Hudak. Roll Call Present : Commissioner Hernandez , Downey , Hudak , Donnell and Jones Oral Communications - None Approval of Minutes IT WAS MOVED BY COMMISSIONER DOWNEY AND SECONDED BY COMMISSIONER DONNELL TO APPROVE THE MINUTES OF MARCH 13 , 1990 AS SUBMITTED . (UNANIMOUS) Old Business - None New Business Dublin Sports Grounds Masterplan Diane reported that funds were budgeted in the 1988-93 Capital Improvement Program for preparation of a masterplan for the Dublin Sports Grounds . The City has contracted with Singer/and Hodges , Inc . to study the site and develop a long-term masterplan to address maintenance problems , layout of fields and possible expansion . Staff and the consultant have met with representatives from Dublin Adult Soccer , Dublin Little League , Dublin United Soccer League , and the former Tri-Valley Softball League . The design alternates reflect the concerns expressed by these groups as well as staff . Currently , funds are not budgeted for improvements other than the masterplan . It will therefore be necessary to incorporate this project into the Capital Improvement Program tha\t is to be developed for 1990-95 . Phil Singer , Singer & Hodges , Inc . , , handed out a summary of cost estimates and briefly reviewed the existing conditions , and the three alternate plans for the Commission . He indicated that the main components of the masterplan is to improve the condition of the fields , and to expand the useability of the site . Basic improvements include remodeling of the concession building , security lighting and softball field lighting safety modifications . Additional recommended improvements include renovation of drainage , updating the sprinkler system, landscaping the parking lot , an emergency access gate , score booths and a jogging trail . Items of high priority are the general repairs as suggested by Steve Loweree and league representatives , basic improvements , security lighting and the softball lighting safety modifications . Commissioner Hudak asked if any consideration was given to doing one side of the field first and then the other? Mr . Singer replied that there is no phasing plan for the project , however it could be phased to be done over a number of years . Commissioner Hudak stated that he would hate to see the project pieced milled , but feels that certain precautions need to be taken . He felt that the project should be done in two phases or guadrants , making sure that the second phase did not affect the previous phase . MINUTES - April 10 , 1990 Page Two Diane pointed out that it will be necessary for the Commission to review all the projects currently identified for the parks and schools , to prioritize them, and to come up with new funding . She indicated that there may be projects scheduled over the next three years that the Commission may want to put off in order to do the sports ground improvements , or identify some additional funding that could add more projects . The Commission will also need to decide which of the alternatives presented tonight is the most feasible . She suggested that the Commission schedule a special meeting this month to discuss the Capital Improvement Program,, as well as to discuss any modifications to the masterplan . The Commission concurred that the masterplan is conceptually acceptable and scheduled a special meeting for Tuesday , April 24 at 7 : 30p .m . Request from Tri-Valley Special Education Local Plan Area (SELPA) to utilize Dublin Swim Center At the March 12 , 1990 meeting of the Park and Recreation Commission , the Commission directed staff to meet with representatives from the participating school districts as well as City representatives to determine the feasibility of sharing the program. Diane reported that staff met with representatives from the Cities of Livermore and Pleasanton , as well as representatives from the Dublin , Livermore and Pleasanton School Districts to discuss the program for 1990 as well as future seasons . Neither Livermore nor Pleasanton felt that they would be able to accommodate the program for 1990 and were unable to commit for future years . Correspondence has been received from J . Patrick Fitzpatrick requesting that the City reconsider their previous position with regards to pool availability . Their request is to use the pool from 9 : 00-10 : OOam on Monday-Thursday from June 25 through July 19 with an extended session on Tuesday and Thursday from July 24 to August 9 , and to use pool staff to serve as lifeguards and instructors . Staff has two concerns ; pool availability and liability exposure . Currently there is a demand to increase the number of swim lessons for residents . If the request for use is granted , it will impact four out of five sessions of swim lessons . However , if the request is limited to Monday -Thursday ending July 19 , only two sessions will be impacted . As the volunteers recruited by Judy Giles do not typically have the certification required by the American Red Cross in adaptive aquatics , staff feels that there is a potential for liability exposure . Staff recommends that if the Commission is in favor of granting their request , that use be granted for June 25-July 19 only , and that the City and School District work to develop an agreement protecting the City and staff from liability . Commissioner Hernandez stated that she would hate to see any swim lessons cut , as many residents have complained that there are not enough available . She felt that it is the City ' s responsibility to meet the needs of the community . Commissioner Downey indicated that he would support granting SELPA use of the pool this year from June 25-July 19 . He felt that the other cities should share their locations for the program. Commissioner Jones and Donnell concurred . Commissioner Donnell stated that she would like the City to stay involved to make sure that the other cities do their part . • MINUTES —April 10 , 1990 Page Three IT WAS MOVED BY COMMISSIONER HUDAK AND SECONDED BY COMMISSIONER DONNELL THAT 1 ) A WRITTEN AGREEMENT WITH SELPA BE EXECUTED WITH THE QUESTION OF LIABILITY ATTACHED , 2) RED CROSS CERTIFICATION BE OBTAINED BY A GIVEN DATE , 3) TO SUPPLY A RESIDENCY LIST OF MEMBERSHIP , AND 4) APPROVAL BE GRANTED TO SELPA FOR USE FROM JUNE 25 THROUGH JULY 19 PROVIDING THAT ALL REQUIREMENTS ARE MET , IF NOT , THEY WILL BE REQUIRED TO FIND AN ALTERNATE SITE . (UNANIMOUS) Commissioner Hudak indicated that if they are unable to meet the date given for Red Cross certification , it will permit staff enough time to schedule a program in their time slot . Diane stated that if the program can ' t be accommodated with the other cities , and we still are questioning the liability associated with the program, perhaps the City can start it ' s own adaptive program in the future to meet these needs . 1990 Winter Quarter Recreation Report Diane briefly reviewed the summary of the programs offered by the Recreation Department during the Winter quarter of 1990 which encompassed the months of January , February and March. Afterschool Recreation Program The average daily attendance at the Murray School site is 25 and 50 at the Nielsen School site . Staffing for the program has been a major problem this year with frequent turnover in staff . This has impacted the Department as the Recreation Supervisor has had to substitute at each site on numerous occasions . Staff will re-evaluate the program and consider instituting alternate staffing . Leisure Enrichment Classes Classes for preschool age children were once again one of the most popular areas of our program. Seventy-six percent of the children ' s classes were conducted during the Winter quarter . Only 39% of the teen/adult classes were conducted this quarter . This is down considerably from previous quarters . Preschool All three preschool classes reached their maximum enrollment of 20 students per class for the second session . Senior Center During January , Adult Education Classes resumed . The special event for the month was a Luau with seventy-five people in attendance . Average daily attendance for January was "53" . The American Association of Retired Persons sponsored a "Mature Driver Workshop" and Senior Support Programs sponsored a workshop entitled "Medicare and You" .Average daily attendance for February was "60" . For St . Patrick ' s Day the Center had a brunch with sixty seniors in attendance . Average daily attendance for March was "59" . Raleys Stores in Pleasanton are now contributing day-old produce and baked goods to the Center three days per week . MINUTES - April 10 , 1990 Page Four Special Events Hoop- ' d-do ! The Fifth Annual "Hoop-d '-do" was held at the Dublin High School gym on Saturday , January 27 . This activity has never had big participation and each year it gets smaller . It continues to be poorly received . It is staff ' s recommendation that this event be deleted due to poor response and inefficient use of staff time . Staff will consider offering this event again once the youth basketball program is underway . St . Patrick ' s Day Celebration Over 1 , 000 people attended this annual event . The sun shined on this years celebration held in the plaza at the Dublin Civic Center , where local community groups sponsored twenty-one booths . Entertainment was extremely popular and included dance groups , a juggler , a magician , singing groups and class demonstrations . Commissioner Hudak stated that he received alot of good comments on the event .. Commissioner Jones felt the parade went very well this year . Diane suggested using an outdoor stage next year for the entertainment , as the lobby and Council Chambers did not seem to accommodate the performers or audience very well . Sports Adult Volleyball Leagues were offered in cooperation with Livermore and Pleasanton with games played at the Alameda County Fairgrounds . Staff began plans for Adult Softball Leagues and tremendous interest was shown by the community . Spring leagues are scheduled to begin in April . Teens Two of the three ski trips offered this Winter were cancelled due to insufficient enrollment . "Lets Make A Date" was sponsored by the three departments and Viacom and was a tremendous success attracting "103" participants . 1990 Recreation Department Goals and Objectives On March 27 , 1990 the City Council held a special meeting for the purpose of developing 1990 Goals and Objectives for the City . The Goals and Objectives adopted for the Recreation Department were prioritized by the Council as high , medium or low. Those indicated as high priority are those Goals and Objectives the Council would like to see most of staffs time spent on . Those indicated as low priority are those that would require the less amount of staffs time or could be deleted . Commissioner Hudak indicated that he would like to see the addition of the student representative to the Park & Recreation Commission be done soon . He stated that he has talked to Jim Hansen about the possibility of offering some type of school credit which would enhance the desirability of being a student representative . Diane stated that the Council was very supportive of this goal and that the rules of procedures should be ready by this Fall . MINUTES - April 10 , 1990 Page Five Other Business Commissioner Hernandez reported that she attended the conference in San Diego and brought back literature she will give to Bonnie . Commissioner Hudak stated that he would like to add to the next agenda , discussion of the San Diego Conference . He also requested that a joint meeting be scheduled with the Senior Advisory Committee very soon . Commissioner Hernandez asked why the Shannon Park renovation is so far behind schedule? Diane replied that work is progressing slowly and is currently scheduled to be completed by June . The City anticipates to review a revised schedule of the work to be completed . Staff Reports Diane reported that the pool renovation is close to completion . The Alamo Creek Park bid was awarded by the City Council and work should begin soon . The bid opening for Dublin High School is scheduled for next Monday , April 16 . A meeting will be held with the School District after the bid opening . A $25 , 000 Committee Development Block Grant was received for the Senior Center . The funds will be utilized next year to replace the floor , stove , oven and the water heater . Staff anticipates to place the skateboard park item on the agenda soon . Adjournment Being no further business , the meeting was adjourned at 9 : 08p .m. Respectfully submitted , Char J. Yo g , ecreatio Secretary