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HomeMy WebLinkAbout02-13-1990 Approved PCSC Minutes CITY OF DUBLIN PARK AND RECREATION COMMISSION MEETING DATE : February 13 , 1990 The February 13 , 1990 meeting of the Park and Recreation Commission was called to order at 7 : 33p .m. at the Shannon Community Center , Dublin , California , by Chairperson Norb Hudak . Roll Call Present : Commissioner Downey , Donnell , Jones and Hudak Absent : Commissioner Hernandez Oral Communications - None Approval of Minutes IT WAS MOVED BY COMMISSIONER DONNELL AND SECONDED BY COMMISSIONER DOWNEY TO APPROVE THE MINUTES OF JANUARY 23 , 1990 AS SUBMITTED . (UNANIMOUS) New Business Dublin High School Football Field Renovation At the November 13 , 1989 meeting of the Dublin City Council , the Council authorized staff to retain the services of Beals/Lechner Associates to provide landscape architectural services for the renovation of the Dublin High School Football Field and Track . There is presently $582 , 290 available for this project and the preliminary estimate for the aforementioned work is $685 ,848 . Staff and the consultant have developed a preliminary design for review by the Commission . It is necessary to identify items that can be bid as alternates in the event that , when bid , the project exceeds the available funding . Staff has initially identified the scoreboard , the visitor bleachers , the lighting and the stadium screening as possible alternates . Beals/Lechner Presentation - Gary Carlson submitted copies of a revised Preliminary Design Budget to the Commissioners . He indicated that the $26 ,000 increase to the estimate was to accommodate the additional costs for the following : 1 ) The home bleachers will need to be made handicap accessible to meet OSA requirements , 2) the restroom/snackbar will be enlarged as per the School and City ' s request , and 3) the current lighting is not OSA approved and will require replacement of all the poles and lights . Mr . Carlson stated that the estimates are based on the "worst-case scenario" and the actual costs could be less when the project goes out for bid . He briefly reviewed the preliminary design of the Dublin High School football field and track for the Commission . Public Input - Richard Berg , Dublin Resident , stated that he attended a meeting on this project a few weeks ago at the request of the Athletic Director of the High School . He indicated that he did not realize at that time the status of the project , and feels that things are moving alittle to abruptly . As an experienced consultant in construction , training and development services , he indicated he had a number of concerns , some of which he expressed to Mr . Carlson. It is his opinion that there are possible alternatives to the track and football field that could save the City some money . Mr . Berg suggested that the track be measured and marked in meters instead of feet , thereby eliminating the additional costs in making the track shorter to conform to metric scale . He proposed alternative locations for the pole vault , long-jump and high jump facilities . He commended the City for pursuing and providing the funding for this project . MINUTES - February 13 , 1990 Page Two Discussion/Commission - Commissioner Hudak indicated he had a problem with the North end location for the track events , as this location would make viewing very difficult for spectators . Mr . Lechner stated that it was the general concensus that these particular events do not draw alot of spectators , therefore more emphasis was given to the running events . Mr . Carlson pointed out that the Soccer League would be in strong opposition to changing the track event location. Commissioner Hudak stated that future plans are to host events in Dublin , and it is one of the reasons for doing the renovation . Commissioner Jones stated that consideration should be given to all concerned parties . He indicated his concern with the proposed location of the restroom/snackbar facility . It was his opinion that the most desirable location would be closest to the entry and exit area. Mr . Lechner stated that relocation to this area would be possible , if a sewer line could be found there . Commissioner Donnell felt that Beals/Lechner should resubmit the construction documents and estimate information for re-evaluation by the Commission . Commissioner Downey agreed . Commissioner Hudak stated that there are several items that need to be addressed on this project . He felt that the concerns of the Commission , as well as Mr . Berg ' s proposed alternatives , should be given consideration . Additionally , the costs associated with the renovation needs clarification . Mr . Lechner agreed that the Commission and Mr . Berg have some justified concerns . However , he pointed out that in order to have the field seeded and ready for football season , it will be necessary for the Commission to make a final decision very soon . Lee Thompson , Public Works Director , agreed . Mr . Lechner indicated that he would be able to present construction documents and cost estimates , however the construction documents will only be 75% complete . IT WAS MOVED BY COMMISSIONER DONNELL AND SECONDED BY COMMISSIONER JONES TO CONDUCT A WORKSHOP SESSION ON TUESDAY , FEBRUARY 27 , 1990 AT 7 : 30P. M. TO DISCUSS THE CONSTRUCTION DOCUMENTS AND FIRM UP THE COST ESTIMATES FOR THE DUBLIN HIGH SCHOOL FOOTBALL FIELD AND TRACK RENOVATION . (UNANIMOUS) Recess - The meeting was recessed at 9 : 32p .m. and reconvened at 9 : 45p .m. Summer Teen Program Tracy O ' Shea , Recreation Supervisor , reported that last Summer the Recreation Department initiated a Summer Teen Program for Middle School teens . Staff proposes to expand on this program this Summer by conducting a Teen Drop-In Center for both the Middle School and High School students . The programs hours would be from 3-5p .m. Monday , Wednesday and Friday , and 6 : 30-9 : 30p .m. Monday through Thursday . Pool parties would be held on Friday evenings 6-9pm. Tuesday and Thursday afternoons would be excursion and special event days . There are sufficient funds available for this program. The faculty lounge at Dublin High School has been selected as the site for the program. It is an excellent location , as it has access to the cafeteria and is adjacent to the Swim Center , allowing for supervision of the Teens as they go from the pool to the Center . MINUTES - February 13 , 1990 Page Three The program would be supervised by a 30-hour per week program coordinator , and staffed by three additional Recreation Leaders . In addition , the Summer Youth Employment Program will be housed at the Center . Commissioner Hudak asked what the disciplinary action would be if a student was disruptive to the program. Also , will cards be issued for admittance? Tracy responded that the disciplinary action expected from the participants will be spelled out from the very start . Discipline would be important to maintain , as staff would not want to jeopardize use of the facilities . Staff plans to sell membership cards which will generate revenue for the program. Commissioner Downey indicated that he received two calls from residents who were delighted to hear that the City is pursuing a Teen Center . Commissioner Jones indicated that he received a call from a resident who was concerned about combining Middle School and High School students at the Center . Tracy pointed out that the each group will use the facility at separate times . Commissioner Jones asked how the program will be advertised? Tracy indicated that at this time advertising is done through flyers , utilizing the Shannon marquee and in the brochure . She indicated that she would like to start a mailing list . Commissioner Jones suggested that she contact the schools to obtain a list . Commissioner Hudak suggested advertising in the Gale at Dublin High , as well as utilizing the marquee at the High School and Nielson . Subcommittee Assignments As per Commissioner Hudak ' s request , a listing of the standing Commission Subcommittees was submitted for review. The list was revised as follows : East Bay Regional Park District Liaison Committee - Commissioner Hudak indicated that he would continue his participation . Livermore/Amador Valley Childcare Task Force - Commissioner Donnell indicated that she would continue her participation . Teen Center - Commissioner Hudak asked Commissioner Jones if he would volunteer to replace Liz Schmitt on the Teen Center Committee? Commissioner Jones agreed . Tri-Valley Performing Arts Study Group/Trails - Commissioner Downey indicated that he would continue his participation . Senior Center Advisory Committee - Commissioner Hudak stated that due to Commissioner Herandez ' s absence , he will pursue confirming her participation at the next scheduled meeting . Adjournment Being no further business , the meeting was adjourned at 10 : 05p .m. Respectfully submitted , Char J. Young , Recreation Secretary