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HomeMy WebLinkAbout08-05-2004 SCAC Minutes '4,`',;:!'„;,' l I F 1 � CLTY of DZTBL u . SENI'OR CE.YTER ADVISORY COMMITTEE : ' . . ' MINUTES;OFAUGUST 5, 2#04.. -'' . Call to Order:. Paul Silvas called the meeting to order at 9:05 A.M. Pledge of Allegiance Roll Call Committee Members (CM) Present: Mary Lou Bielke, Barbara Gifford, Elsie Jennings, Greer Payton, Paul Silvas. Parks and Community Services Commissioner: Burr Cain Staff Present: Paul McCreary, Anna Hudson Approval oldie Minutes BY UNIANIMOUS VOTE, THE COMMITTEE APPROVED THE MINUTES OF JULY 1, 2004 AS WRITTEN. MOTION MADE BY CM. BARBARA GIFFORD, SECONDED BY CM. MARY LOU BIELKE. Written Communications — Commissioner Burr Cain gave the Committee Members an updated phone roster of the Parks and Community Services Commissioners and Advisory.. Committee Members.. The phone number for Elsie Jennings was corrected. Unfinished Business-None New Business Relocation of the Senior Center Advisory Committee Meetings Staff recommended that the Advisory Committee meetings be relocated to the Council Chambers at the Dublin Civic Center primarily to have access to a better public address system for recording minutes. The Committee agreed that the change of location would be more accessible to the general public, City Staff and the City Council. It was recommended that the meeting location change take effect starting December 2004 since a furniture selection process will be held from September through November at the Dublin Senior Center. Staff asked the Committee where they envision holding the meetings once the new Senior Center is completed. The Committee agreed that the Advisory Committee meetings should continue to be held at the Civic Center even after the move is made to the new Dublin Senior Center. Cm Elsie Jennings expressed that the Civic Center is a better choice because it is more centrally located. THE COMMITTEE APPROVED TO MOVE THE ADVISORY COMMITTEE MEETINGS TO THE CIVIC CENTER STARTING DECEMBER 2005. MOTION WAS MADE BY CM ELSIE JENNINGS, SECONDED BY CM BARBARA GIFFORD. Fiscal Year 2004—2005 Senior Center Operating Budget Staff presented the Advisory Committee with an overview of the Fiscal Year 2004-2005 Operating Budget including the Dublin Senior Center budget and the Parks and Community Services Department budget. A pie chart was presented that depicted the various budgets including the Senior Center budget, which is the 3rd largest budget of the Division's twelve main program budgets. Of the Department's $3 million in the overall expenditures, $1.2 million is recovered through various fees and charges. The total cost recovery for the Parks and Community Services Division is 41%. The fees charged at the Senior Center recover about 17% of the Senior Center budget. Staff explained why annual fee increases are necessary to keep pace with the increase in costs. Staff gave an overview of the Five Year Capital Improvement Program (CIP) for 2004-2009 that includes the completion of the new 15,200 square foot Dublin Senior Center. New projects in the CIP include a Historical Park and a new Recreation and Aquatics Complex at Emerald Glen Park. Staff stated that the two budget documents are public record and will be available in the Senior Center office for review by the public. The Committee thanked Paul McCreary for his informative budget report. Other Business Cm Mary Lou Bielke announced that she will attend the Camp Parks Strategic Planning Meeting on Friday, August 6 along with Cm Paul Silvas who will attend both meetings scheduled on August 6 and 7. Cm Greer Payton apologized for not being able to attend due to a previous commitment and stressed how much she wanted to participate. Cm Bielke stated that she received a lot of information regarding the Camp Parks meeting. The agenda includes what types of infrastructure and amenities could be constructed on the property that located in the center of Dublin. Staff announced that the Dublin Unified School District has asked Staff to identify seniors to participate in a Focus Group next week regarding a potential bond measure. Staff thanked Cm Mary Lou Bielke for attending the last Parks and Community Services Commission meeting and making a brief presentation about activities at the Dublin Senior Center. Cm Paul Silvas gave an overview of the Committee's intent to participate in future public meetings. Cm Greer Payon volunteered to attend the next meeting scheduled on Monday, August 16. Commissioner Burr Cain stated that the Parks and Community Services Commissioners are interested in learning about the activities offered at the Dublin Senior Center. Cm Barbara Gifford reported that according to the updated roster they received from Burr Cain that three Committee Members — Paul Silvas, Mary Lou Bielke and Elsie Jennings - are slated to be outgoing Committee Members at the end of the year. Staff will identify possible Senior Center patrons to apply for any vacant positions. Cm Mary Lou Bielke inquired again about the possibility of having a brick or tile fundraiser at the new Senior Center. She is interested in approaching the Dublin Senior Center Foundation to take on this fundraising opportunity. Staff stated that Parks and Facilities Development Manager Henna Lichtenstein recommended that this type of fundraising could be showcased inside the building rather than using the exterior of the building. Staff stated that this project will be researched further and various options presented at a future meeting. Adjournment Being no further business,the meeting was adjourned at 10:45 A.M. Respectfully submitted, Anna Hudson,Recreation Coordinator