HomeMy WebLinkAbout7.2 Senior Center Strategic Planning WorkshopDU��rG
82
AGENDA STATEMENT
SENIOR CENTER ADVISORY COMMITTEE
MEETING DATE: November 2, 2006
SUBJECT: Senior Center Strategic Planning Workshop
Report by Paul McCreary, Parks and Community Services Manager
ATTACHMENTS: 1. Dublin Senior Center Vision, Mission and Values
2. Dublin Senior Center 2006 -2009 Strategic Plan
3. Attendance Summary September 2005- September 2006
RECOMMENDATION: Receive report and provide input on potential Strategic Goals and
Objectives for the next three fiscal years
FINANCIAL STATEMENT: None
DESCRIPTION: The Committee will participate in a workshop to provide Staff with
input on potential goals and objectives for Fiscal Years 2007 -2008, 2008 -2009, and 2009 -2010. In
preparation for the workshop there are three documents attached for review. The documents outline the
City's vision for the Senior Center and the strategies in place to accomplish that vision. The anticipated
outcomes from the workshop will be to validate the existing Strategic Plan and discuss potential
programs, services and projects that could help achieve the Senior Center strategic goals.
Following is the agenda for the workshop.
1) Background Information
a) Overview of Senior Center Vision, Mission, and Values (Attachment 1)
b) Overview of Senior Center Strategic Plan (Attachment 2)
c) Progress on Fiscal Year 2006 -2007 Strategic Objectives
2) Analysis of Strengths, Weaknesses, Opportunities, and Threats (SWOT)
a) Review of Attendance Data for Past Year (Attachment 3)
b) Update of SWOT Analysis on Strategic Plan
3) Review and Confirmation of Strategies
4) Brainstorming of Potential Objectives (Programs, Services, Projects) to Accomplish Strategies
5) Prioritization of Potential Objectives
6) Discussion of Next Steps
The input from the workshop will be used by Staff to prepare program and budget recommendations for
the upcoming year. Those recommendations will be presented to the Committee for input at a future
meeting in advance of the Council Goals and Objectives Study Session and preparation of the Fiscal Year
2007 -2008 budget.
RECOMMENDATION: Staff recommends the Advisory Committee receive the report and provide
input on potential Strategic Goals and Objectives for the next three fiscal years.
COPIES TO:
ITEM NO.: 7.2
G:\ SRCTRADVCMTE \Statements\2006 \11 -02 -06 Strategic Planning Workshop pm.doc
Warm &
Welcoming
Hangout
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AM
ZVI
Education &
Lifelong
Learning
Availability
of Information
& Resources
for Seniors
Independence
& Accessibility
Professional,
Competent
and Caring
Staff
Recreational
Experiences
Diversity
Socialization
Healthy
Lifestyles
& Fitness
Respect
a
,I
Strategy #1
Increase the number
of volunteers and
implement a program
to enhance volunteer
training and retention.
`•1.
FY 2006 -2007
Update job descriptions and
implement new volunteer
campaign in January 2007.
FY 2007 -2008
FY 2008 -2009
Increased demand for lunch program.
Addition of 350+ units of senior housing.
Boomers with discretionary income.
Increased cultural diversity /languages
Seniors are working even after retirement.
Changing customer expectations /demands
More customers for other City programs.
Increase in frail /elderly being dropped off.
Strategy #
Improve ability to
provide consistent,
responsive customer
service and continue
to refine office and
building operation
procedures.
•.
FY 2006 -2007
Increase staffing with two
new part -time customer
service assistants.
Implement Class registration
software system.
FY 2007 -2008
FY 2008 -2009
Increased problems with obesity /health.
Attendance by men is lower than average.
Reduced options for public transportation.
More companies interested in sponsoring.
Increased staff time demand for building.
Demands on office volunteers increased.
Significant increase in operating expenses.
Starting to offer private rentals.
Strategy
Develop new programs
and services and
re- package existing ones
to meet the needs
of all the segments
of the senior market.
•. -
FY 2006 -2007
Expand programs offered
with Dublin Adult School
such as art and ESL.
Expand workshops on
specialty topics.
FY 2007 -2008
FY 2008 -2009
Strategy #
Develop means for
minimizing increases
in the subsidy provided
by the General Fund
for the Senior Center
in future Fiscal Years.
Objectives
FY 2006 -2007
Finish coordination of donor
wall with Senior Foundation.
Establish business model
for requesting and securing
funds from Senior Foundatic
FY 2007 -2008
FY 2008 -2009
Strategy #
Develop means to
increase options for
transportation to the
Senior Center to
improve access to
programs and services
by all senior residents.
•.
FY 2006-2007
FY 2007 -2008
FY 2008 -2009
� ,
�. :: _ .III ; ;.
Food flistribution
465
528
461
466
506
593
733
624
676
780
640
910
777
8,159
:Lunch
456
430
475
388
465
318
490
417
424
348
422
597
446
5,676
Drop-In Attendance
630
630
570
220
220
200
345
300
345
312
302
337
304
4,715
Aeroliios (Exercise for ;Seniors)
288
235
209
183
164
226
278
203
276
191
171
116
282
2,822
Bridge
197
232
187
164
210
183
252
200
200
219
202
219
206
2,671
Line Dance Activity
183
221
135
113
164
171
222
137
165
250
249
308
223
2,541
kBin go
72
71
90
50
76
72
109
72
118
73
72
122
76
1,073
�Trail"Trekkers,
120
98
102
64
102
93
66
37
79
88
54
90
58
1,051
Watercolor Class
126
120
61
45
97
55
52
41
96
25 -
66
107
891
special Luncheons
45
81
98
120
90
68
64
57
57
53
41
52
25
851
ouing Body Exercise
97
80
56
13
44
70
120
63
87
2 -
40
78
750
Zlps4ndlpurs,
28
68
56
28
30
42
30
42
42
42
28
48
58
542
Landscape Art
12
23
21
135
81
81 -
-
49
82
484
Foundation Trips
43
0
0
55
55
45
45
45
45
45
45
45
468
Bi "ngo Dinner
25
45
43
23
27
35
25
37
30
28
28
32
38
416
Pilates
11
53
46
49
54
37
31
29
42
50
402
Writing for Self Expression
0
19
53
79
49
85 -
-
32
72
389
Dinner"Dance
52
54
62
56
57-
53 -
31
365
Crossing Cultures Uuncheons
50
44
0
0
35
47
39
0
42 -
23
33
40
353
Workshops' ,e ,
24
28
43
0
57
17
40
37
19
26
31 -
322
Poker ..
25
45
36
38
29
0
0
6
16
31
20
39
36
321
4rt C #ass
36
23
27
35
54
21
45
12
18
17
30
318
SrnartEats Glass
9
48
24
32
32
23
35
25
30
24
282
Ti Cho
24
17
25
12
27
24
21
13
9
22
19
22
29
264
En1�n SecondLanguae
48
48
48
30
40 -
37
251
Line Dance Advanced`
17
32
34
55
63
47
248
Housing Applica #idol -1, hies
40
40
40
22
21
23
23
209
t�uoiting
9
9
9
23
18
47
31
19
16
9-
-
19
209
Step Out for Senior Centers Event
200
200
Computer Training .
8
12
16
9
11
15
13
15
4
11
16
14
6
150
5AIi�eDri�er;Safety
24
22
0
40
0
0 -
39
125
path", Wanderers"
22 -
60
43
125
Reference Computer. Sign Ups
-
-
38
71
109
Foundat,
9
9
9
9
9
9
8
8
8
9-
9
9
105
`Toww, Hall Meeting yin ,Ernergencles `
89 -
-
0
89
Tattletales
7
8
7
5
4
9
10
10
9
11 -
-
3
83
Salsa Classes`
60
8
0
2
10
2 -
-
0
82
Aduiso- Comrni #tee Meeting_
6
6
6
6
6
6
6
6
6
6
6
6
6
78
Reading"
4
5
0
0
0
9
8
6
6
6
4
16
Health Soreenirlg
4.,.
15
14
11 -
12
52
Mah Jtr�g
26
10
0
4
4
4
0
0
0-
-
-
0
48
MorneowerslRen #ere.Asistance`,
12
3
5
10
11
41
Health Insurence "C', onstiltatios
3
2
3
9
4
3
4
2
0
2
3-
3
38
Foota7re
0
0
0
0
20
0
9
0
0
6-
-
na
35
Lugtxter °yoga
-
20
2
13
35
TrB�elogue
25
10
0
35
B ood Pr s i e aeenin
cr
14
11
4
5 na
34
Afternoon Mores
13
14
1
0
28
4aiAsarearae Contafions
0
1
2
1
0
2
4
-
-
-
na
10
ClttPlro)eota
9
9
Hula Classes
2
2
4
8
Tfal►iance „4 ,_ .,.. _. ,M.
3,101
3,080
2,893
2,102
2,807
2,587
3,572
2,756
3,436
2,860
2,591
3,429
3,415
38,629