HomeMy WebLinkAbout7.3 Senior Center Facility Use Policy CITY OF DUBLIN
DUBLIN SENIOR CENTER ADVISORY COMMITTEE
AGENDA STATEMENT
MEETING DATE:NOVEMBER 3, 2005
SUBJECT: Senior Center Facility Use Policy
ATTACHMENTS: 1. Draft Facility Use Policy
2. Map of Facility
RECOMMENDATION: Receive report and provide Staff with comments on the Draft
Facility Use Policy
FINANCIAL STATEMENT: None
•
DESCRIPTION: - The City Council adopts Facility Use Policies for each of the City's
facilities or park areas that are available for rental by the community. The Facility Use Policies establish
rules,regulations,procedures, and fees governing the use of the facilities.
The primary purpose of the Dublin Senior Center is to provide programs, classes, services and events for
seniors. When it is not being utilized for senior programs, other community classes and programs will be
held at the Senior Center. In addition the facility will be made available for private rentals on a limited
basis. The private rentals will provide additional revenue that will help reduce the costs of operating the
Senior Center.
Staff has developed a Draft Senior Center Facility Use Policy, which is Attachment 1. The policy is
based on the standard policies established for other City facilities. However, Staff is proposing several
modifications specific to the rental of the Senior Center. These modifications are proposed to ensure the
facility remains functional for senior programs, while maximizing the revenue potential from private
rentals. Following is a summary of the key components of the Draft Facility Use Policy.
CLASSIFICATION AND PRIORITY OF USERS
The first part of the policy establishes classifications for the different types of facility users including
public agencies, charitable and social welfare non=profit organizations, individuals or private groups, and
commercial uses. The policy further differentiates the classifications by residency status. The
classifications are used to assign priorities for making reservations. Additionally the rental fees are
different for each classification. This ensures that residents and those serving the greater good of the
community have priority for use and reduced rental fees.
COPIES TO:
ITEM NO. 7.3
G:\SRCTRADVCMTE\Statements\2005\11-05 Facility Use Policy.doc
The draft policy allows Dublin residents and non-profit groups to make reservations up to one year in
advance of the rental date. Reservations by non-residents and other groups could be made nine-months in
advance. Reservations for commercial uses could be made six-months in advance.
AVAILABLE RENTAL HOURS
As noted earlier, the primary purpose of the Dublin Senior Center is to provide programs and services for
seniors. Therefore Staff is recommending limiting private rentals to Friday evenings, Saturdays and
Sundays. This will ensure that the facility will continue to be available for senior programs and other City
recreation class offerings.
The facility would be available for rental from 5:00 P.M. to 10:00 P.M. on Fridays. It would be available
on Saturdays and Sundays from 8:00 A.M. to 10:00 P.M. Staff recommends requiring rental parties to
vacate the building by 10:00 P.M. to minimize late night disturbances to the residents at Wicklow Square.
Since event clean-up typically takes at least an hour, most events would end by 9:00 P.M.
Due to the high demand in the local market for rental facilities, and the unique style and architectural
appeal of the Senior Center, Staff anticipates the Senior Center will be a popular rental facility throughout
the year. Since the number of rentals will be limited, Staff recommends establishing a minimum rental
period of six-hours on Saturdays and four-hours on Fridays. This will maximize the revenue potential
from private rentals.
GENERAL RENTAL RULES
Rental rules have been developed to protect the Senior Center from damage and ensure it is kept in
suitable condition for senior programs and services. Some of these rules include not allowing the
furniture to moved outdoors; measures to protect the wood floor and carpets from damage; restrictions on
the hanging of decorations and use of rice, birdseed, confetti, etc.; and, additional requirements for youth-
focused events.
USE OF CATERING KITCHEN
The Senior Center Catering Kitchen will be made available for rental in conjunction with the Ballroom.
Because the kitchen is a certified as a restaurant kitchen for the City's meal programs, Staff is proposing
several requirements for use of the kitchen to ensure it is kept in suitable condition and used in a safe
manner. Rental applicants will be required to use a caterer on the City's Approved List of Caterers. This
is not a list of"preferred" caterers, but instead a list of caterers that have gone through a process open to
any caterer that ensures they have the proper qualifications and training to use the kitchen in a manner that
meets health and safety standards. An exception will be made for Dublin non-profit groups. Many of
these groups conduct fundraisers and do their own cooking for events such as pancake breakfasts, crab
feeds, and barbecues. These groups would be allowed to use the kitchen as long as they participate in a
kitchen orientation and training, and abide by all Alameda County Health Department requirements. If
these groups choose to use a caterer, the caterer must be on the City's approved list.
ROOMS AVAILABLE FOR RENTAL
Several rooms are proposed for rental in the facility including the Ballroom, Pre-Function Area, Lounge,
Game Room, Meeting Room and Catering Kitchen. For reference, Attachment 2 is a map of the facility
indicating the room names. In order to rent any of the rooms, an applicant must first rent the Ballroom
which includes use of the Lobby and Pre-Function areas. The rental can be expanded to include the other
areas identified. An additional fee would be charged for each room reserved to cover the additional costs
for setup and takedown, and additional attendant staff to monitor the use of the building during the event.
Page 2 of 4
EVENT CLEANUP AND FACILITY MAINTENANCE
Following an event, the rental party will be expected to leave the facility as it was found. A pre-rental and
post-rental checklist will be developed to evaluate the condition of the facility before and after the event
to ensure the cleaning is completed and no damage has been done during the rental. Facility users will be
required to pay a $500 security deposit to pay for any damages or additional cleaning required. In
addition Staff proposes charging a Carpet Cleaning Fee for use of the rooms with carpeting. This will
mitigate the impacts that large social gatherings could'have on the carpet and keep them in like new
condition.
RENTAL FEES
Staff conducted a thorough market survey of the policies and rental fees of twelve other rental facilities in
the Tri-Valley area. The survey included a mixture of privately operated facilities and publicly operated
facilities with varying capacities and facility amenities. Following is a summary of the rental fee survey.
Similar
Sized City
Full Market , Facilities Facilities
Fee Type Average Average Average
RENTAL RATES
Non-Profit Hourly Rental Rate $229 $141 $108
Hourly Rental Rate Resident(base rate) $254 $165 $134
Hourly Rental Rate Non-Resident $277 $207 $180
Commercial Hourly Rental Rate.Resident $284 $221 $194
Commercial Hourly Rental Rate Non-Resident $287 $227 $201
ADDITIONAL CHARGES
Rental Fee Deposit (deducted from final payment) $875 $417 $250
Security/Damage/Cleaning Deposit(refundable) $567 $654 $578
Kitchen Fee $106 $106 $106
Carpet Cleaning Fee $50 $50 $50
The survey results were used to determine a base rate of $135 per hour for rental of the Ballroom by
individuals or private groups that are Dublin residents. The remaining rental fees for the Ballroom are
calculated as follows:
User Group Classification Difference from Base Rate
Dublin Non-Profit Groups -66%
Dublin Non-Profit Groups for the purpose of Fundraising -25%
Resident Individuals or other Groups(base rate) 100%
Non-Resident Individuals or other Groups +20%
Resident Commercial Uses +33%
Non-Resident Commercial Uses +60%
The rates for the remaining rooms were calculated based on the percentage of capacity of those rooms
compared to the Ballroom. For example, the Lounge will hold approximately 25% of the capacity of the
Ballroom. Therefore the hourly rental fee for the Lounge is approximately 25% of the Ballroom fee.
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SUMMARY
The Draft Senior Center Facility Use Policy establishes rules and regulations to protect the investment the
City has made in the building. It also maximizes the revenue potential from private rentals which will
provide a revenue source to reduce the costs of operating the Senior Center.
Staff is requesting the Advisory Committee provide comments on the Draft Facility Use Policy before it
is presented to the City Council for adoption. Once adopted by the Council, Staff anticipates starting to
accept reservations in January 2006 for events beginning in the spring 2006.
RECOMMENDATION
Staff recommends the Advisory Committee receive the report and provide comments on the Draft Facility
Use Policy.
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Page 4 of 4
.c.> N.ek. Dublin Senior Center
1.> DRAFT Facility- Use Policy
O�LIFO 'Y '- ./
The Dublin Senior Center is located at 7600 Amador Valley Priority of User Groups
Boulevard in Dublin. The Parks and Community Services Groups 1, 2, Group 3, Group 4 and Group 5 (Resident)-
Department utilizes the Senior Center for City sponsored Reservations accepted one-year in advance of the requested
senior classes and programs. Portions of the facility are rental date.
available for rental by the community, when it is not being Group 5 Non-Resident - Reservations accepted nine-
used for senior or other City programs. Available rental months in advance of the requested rental date.
facilities include the Ballroom and Pre-Function Area,
Catering Kitchen, Lounge, Game Room, Meeting Room and Group 6 - Reservations accepted six-months in advance of
Outdoor Patios. The Dublin Senior Center Facility Use the requested rental date.
Policy establishes rules, regulations, procedures and fees
governing the use of the facility. Hours of Rental Use
1. The Dublin Senior Center is available for rental on
Classification of Users Fridays from 5:00 P.M. to 10:00 P.M., and Saturdays
and Sundays from 8:00 A.M. to 10:00 P.M.
Group 1. City of Dublin 2. The minimum rental period is four (4) hours on Fridays
or Sundays, and six (6)hours on Saturdays.
Group-2. Public Agencies (Agencies serving the City of 3. Hours of use must include the amount of time needed
Dublin including Alameda County, Dublin-San for the function, setup and cleanup, including any time
Ramon Services District, Dublin Unified School needed by the event staff such as the caterer, band,
District, etc.) florist, coordinator, etc.
4. The Center must be vacated by the time specified on
Group 3. Dublin Chamber of Commerce the application and no later than 10:00 P.M.
5. The Dublin Senior Center is not available for
Group 4. Dublin-based Charitable and Social Welfare continuous use. An application and security deposit
Organizations, Homeowner Associations and must be submitted for each rental date.
Sports Leagues (Organized non-profit groups
with current 501(c)(3) or 501(c)(4) IRS status, How to Make a Reservation
whose membership is open to the public and Please note that the City requires the applicant, not
whose primary purpose is to serve the Dublin another party, to complete all transactions and provide
community. The organization's membership must the insurance required for the rental.
be at least 51%Dublin residents. 1. To make a reservation, a Facility Use Application and
$500 security deposit must be submitted for approval.
Group 5. Individuals or Other Groups (Groups who do Approval takes three to five working days; notification
not meet the criteria listed above and/or activities of application status will be mailed. The City of
such as weddings, receptions, anniversaries, Dublin reserves the right to deny the use of the
birthday parties, etc.) Dublin Senior Center to any person or group if such
a) Resident (Individuals must reside or own use is deemed to be contrary to the best interest of
property within Dublin City Limits; Groups the City, the facility, and/or Dublin residents.
must have membership made up of at least 2. Applications must be submitted in person at the Parks
51% Dublin residents) and Community Services Department Office, Dublin
b) Non-Resident Civic Center, 100 Civic Plaza. Applications are
accepted from 8:00 A.M. to 4:30 P.M, Monday
Group 6. Commercial Uses (Companies, groups, or through Friday, except on City holidays.
individuals whose events have the primary purpose 3. In order to receive a resident rate, the applicant (i.e.
of generating a profit such as training seminars, the person responsible for the activity, payment of fees
trade shows, auctions, etc.) and provision of insurance) must live or own property
a) Resident (Company facility must be located in within the Dublin City Limits. Identification
the Dublin City Limits and have current City confirming residence address will be required (valid
of Dublin Business License. If there is no California driver's license or current utility bill).
company facility, person responsible for event 4. Groups who are applying as a Group 4 classification
must reside or own property within the Dublin must have a `Charitable and Social Welfare
City Limits) Organization Verification Form" on file, or submit a
b) Non-Resident completed form and the group's Bylaws and I.R.S. Tax
Exemption Letter. Groups claiming Dublin residency
must provide a current membership roster (51% of
membership must own property or reside in Dublin).
5. Applications submitted less than 30-days prior to the
requested rental date will not be accepted.
ATTACHMENT 1 6. The City reserves the right to book additional events
before or after an applicant's confirmed rental time.
Alcoholic Beverages
Insurance Requirements INITIAL: 1. Written requests to sell alcohol must be submitted to
All applicants shall provide the City of Dublin with a valid Dublin Polices Services. If permission is granted,
Certificate of Liability Insurance written through carriers applicants must obtain a permit from the Alcoholic
acceptable to the City of Dublin. Such certificate shall Beverage Control Board, 1515 Clay Street, Suite 2208,
provide Bodily Injury and Property Damage Liability Oakland, 94612 (510-639-0628). Evidence of approval
protection in the amount of $1,000,000 per occurrence. If is due at the time of final payment.
alcohol is to be sold, liquor liability coverage is also required. 2. Alcohol must be consumed inside or on the patios areas
The applicant must be specified as the insured. The next to the Center. It is prohibited to consume alcohol
Certificate shall name the City of Dublin as an "additional on any other portion of the Senior Center property.
insured" in conformance with the hold harmless agreement 3. Alcohol may neither be sold nor served to or by those
as outlined in the Facility Use Application and must specify under 21-years of age at any time.
that the applicant's insurance shall be primary to any
insurance carried by the City. The certificate shall be Decorations and Signs
properly executed with the original signature of the 1. The use of tacks, tape, nails, staples or putty on any
authorizing insurance agent. An Additional Insured walls is prohibited.
Endorsement must accompany the Certificate (no 2. All decorative materials must be either made of non-
exceptions). The Certificate is due at the time final payment combustible substances or treated with State Approved
is made. Please contact your insurance provider to check flame-retardant.
if your homeowner's policy may be extended to cover the 3. Candles may only be used after applicant has obtained a
rental. In the event that coverage is not available, the permit from the Fire Prevention Bureau, Dublin Civic
City has event insurance available for purchase. Please Center, 100,Civic Plaza, Dublin (925-833-6606).
discuss your insurance needs with the reservation staff 4. Rice, birdseed, confetti, or other materials may not be
thrown inside or outside the facility.
General Rental Information 5. Any plants or shrubs brought into the building must be
1. A responsible adult from the rental party must supervise in waterproof containers.
the premises for proper facility use during all rental 6. It is prohibited to paste, tack, or post any sign, placard,
hours. or advertisement, or erect any sign on the exterior of
2. SMOKING IS PROHIBITED inside the building and the building or the Senior Center grounds.
within 15-feet of any entrances (per City Ordinance).
3. Parking is permitted in painted parking stalls only. Use of Catering Kitchen
Vehicles parked illegally will be cited. 1. The Catering Kitchen is only available for rental in
4. Tables and chairs provided by the City may not be conjunction with the rental of the Ballroom.
removed from the facility and used outdoors. 2. The Catering Kitchen serves as a functional restaurant
5. Storage is not available either before or after the kitchen for the Senior Center's daily meal program.
event/meeting. Therefore, the Kitchen may only be utilized by a
6. Applicant is fully responsible for scheduling and paying professional catering company that is on the City's list
for hours to meet catering and event vendor needs. of approved caterers. All caterers must possess a
Caterer's may not request and/or pay for additional current County Food Handling Certificate, valid City of
hours. This must be done by the applicant. Dublin Business License and have received an
7. The use of decals, powders, wax, paint, etc. are orientation and training on the use of the kitchen
prohibited on the floor areas of the facility. equipment. Caterers are charged a one-time fee of$75
8. Beer kegs are only permitted in the Pre-Function area for the caterer orientation. Approved caterers must
on the tile. Kegs may also be setup outside on the patio also have a certificate of liability insurance and
areas adjacent to the building. endorsement listing the City of Dublin as additionally
9. Containers of ice may be placed in the Pre-Function insured.
Area, providing that the floor and carpet are protected. 3. Non-Profit Organizations meeting the Group 4
10. A Public Address system is available for speaking requirements may utilize the kitchen on their own
purposes. Amplification equipment needed for a band without a professional caterer. However a
or disc-jockey must be provided by the applicant or representative from the group must have received an
entertainment vendor. orientation and training on the use of the kitchen
11. Sound amplification equipment is prohibited on the equipment. Non-Profit groups are charged a per event
outdoor patio areas. fee of $25 for the kitchen orientation. If a Non-Profit
11. Requests for exception to the Facility Use Policy must Group is using a catering company for the event, the
be submitted in writing to the City Manager, or his caterer must meet the requirements listed in item two
designee, no later than one month prior to the date of (2) above.
use requested. 4. Catering companies or non-profit groups that do not
properly clean, or cause damage, will be removed from
Youth Events the City's approved list of kitchen users.
1. Groups composed of minors must be supervised at all
times by two adults for each twenty minors. -
2. Alcohol may not be sold or consumed at an event
officially designated as a "youth event" (i.e. an event at
which a majority of the attendees are individuals under
twenty-one years of age).
Room Descriptions and Capacities Available Equipment
All capacities indicated conform to the City's Fire Code Every effort will be made to provide the number of tables
Requirements. Applicants will not be permitted to exceed and chairs -indicated. Applicants are responsible for
the Fire Code Capacity of any room. providing equipment needed in addition to the equipment
available from the City.
Ballroom and Pre-Function Area Ballroom Equipment
The Ballroom is a 4,270 square-foot room. The room • Round Tables (5') 32
features bamboo wood floors, a raised platform stage, casual • 'Rectangular Tables (30"x 6') 6
seating nook, drop-down video screen, public address • Chairs (Wine Colored/Padded) 256
system and access to two outdoor patios. The Ballroom can Lounge &Game Room Equipment
. be divided in half if needed. However, only one rental party • Square Wood Tables (42"x 42") 14
will be allowed use of the facility at a time. Use of the Pre- • Padded Wood Chairs with Arms 52
Function Area adjacent to the Ballroom is included in the Meeting Room Equipment
rental of the Ballroom. The Pre-Function Area is a large • Square Wood Tables (48"x 48") 3
space suitable for a cocktail hour prior to an event or locating • Conference Chairs 12
a grand buffet. Patio Equipment
• Dining and Assembly Capacity • Square Patio Tables (42"x 42") 12
o 248 . • White Patio Chairs 48
O 208 (Tables & chairs with dance and buffet space)
Please Note: Equipment may not be removed from the
Lounge Area facility for use outside. Delivery and pickup of rental
The Lounge Area is a 740 square-foot room with a fireplace equipment must be incorporated within the hours
and lounge furniture. The room is carpeted and suitable for scheduled and paid for. Storage is unavailable before
a cocktail hour before an event. The Lounge Area is not or after an event. Applicants are responsible for the
available for dining. The Lounge Area may only be rented in setup and takedown of any rental equipment.
conjunction with the Ballroom.
• Fire Code Capacity: 49 Equipment Setup
1. All exit doors must be operable and no part of any
Game Room hallway, corridor, or exit may be used in way that
The Game Room is a 950 square-foot room adjacent to the obstructs its use as an exit.
Lounge. The room is carpeted. This is ideal space for 2. The City has several standard plans showing the options
offering additional activities besides dining as part of your for table/seating locations, exit ways and aisles. The
event. The Game Room is not available for dining. plan must be selected at the time of final payment.
Fire Code Ca acity: The Game Room may only be rented in Minor changes, such as decreasing the number of tables,
conjunction with the Lounge Area and Ballroom. can be made to the City's standard setup diagrams at
• Fire Code Capacity: 63 that time. If the applicant needs to make changes to the
- diagram after that time, a $25 fee will be charged per
Meeting Room change.
The Meeting Room is a 400 square-foot room adjacent to the 3. If applicants wish to have their own personal custom
Pre-Function Area. The room is carpeted and is suitable as floor plans reviewed for Fire Code compliance, there
an event staging area or Bridal Party Room. The Meeting will be a $25 charge per review. Custom floor plans
Room may only be rented in conjunction with the Ballroom. must be submitted at the time of final payment.
• Fire Code Capacity: 26 (with tables & chairs) 4. Capacities for each room are listed below.
Overcrowding is forbidden and will result in
Catering Kitchen cancellation of event and forfeiture of all fees paid.
The Kitchen is a 950 square-foot functional restaurant
kitchen that is adjacent to the Ballroom. The Kitchen may Clean-up Requirements
only be rented in conjunction with the Ballroom. The The facility must be left in the same condition it was found
Kitchen features a large commercial refrigerator and freezer prior to the rental. Cleanup will include all areas used for
units, combination convection/steamer oven, eight-burner the event (Ballroom and Pre-Function Area, Lounge, Game
gas stove and oven, and griddle. The center island features Room and Meeting Room) including the outer courtyards.
steamer tables, soup warmers, two microwaves and a heating Cleanup requirements include removal of all decorations and
lamp. There is a full featured dishwashing area as well. rental equipment, wiping spills from the floor areas
Applicants/caterer must provide trays for steamer table and bagging all garbage and debris. The Caterers Kitchen
and soup warmer units. _ cleanup includes wiping all food spills on the stove top,
inside the oven and microwave. All food, ice and,beverage
must be removed from the refrigerator / freezer and all
• dishes, glassware and utensils removed from the dishwasher.
The disposal should be clean and free of all food
debris. Garbage bags will be provided. The rental will be
responsible for taking all garbage to the back dumpster.
Rental Eves Security/Damage/Cleaning Deposit INITIAL:
A $500 Security Deposit is due at the time the Facility Use
Group 2: Public Agencies Application is submitted. The Security Deposit is refundable
Group 3: Dublin Chamber of Commerce provided there are no violations of the Facility Use Policy,
Group 4: Dublin Charitable, Social Welfare and Sport extended hours of use, and/or excessive cleaning or damages
League Organizations to the facility.
Ballroom and Pre-Function Area $45.00 per hour
Lounge $11.00 per hour Carpet Cleaning Fees
Game Room $9.00 per hour A carpet cleaning fee will be assessed for each room that has
Meeting Room $4.00 per hour carpeting as follows:
Kitchen $150.00 per event Lounge $35.00 per event
Use for Purposes of Fundraising: Game Room $50.00 per event
Ballroom and Pre-Function Area $101.00 per hour Meeting Room $25.00 per event
Lounge $26.00 per hour
Game Room $20.00 per hour Payment Schedule
Meeting Room $9.00 per hour 1. At the time the application is submitted, a $500 security
Kitchen $150.00 per event deposit is required.
A fundraiser is a rental at which admission is granted 2. Final payment of rental fees must be made no later than
for payment of a designated amount, a donation of an 45-days prior to the scheduled rental date. Please call
amount left to the discretion of the guest, or a rental at the Parks and Community Services Department at 833-
which funds are collected through auctions, raffle/door 6645 to schedule an appointment. Payments not
prize. activity, or other means designated to generate received by this deadline may result in cancellation
monies to offset costs or to benefit a community or of the rental and forfeiture of the security deposit
charitable agency of cause. Tickets may not be sold at and one-half of the rental fees paid or payable.
the door unless prior approval is granted. 3. The security deposit will be refunded within 30-days of
the rental date providing there are no violations of the
Group 5 Resident-Individuals or Other Groups Facility Use Policy, the rental hours exceeded,
Ballroom and Pre-Function Area $135:00 per hour excessive cleaning required, or damages to the facility.
Lounge $34.00 per hour 4-. Payments may be made by check, VISA, MasterCard,
Game Room $27.00 per hour money order or cash. Please make checks or money
Meeting Room $12.00 per hour orders payable to the City of Dublin.
Kitchen $150.00 per event
Cancellations/Changes/Refunds INITIAL:
Group 5 Non-Resident-Individuals or Other Groups 1. Cancellation requests must be made in writing by the
Ballroom and Pre-Function Area $162.00 per hour applicant. Refunds will be handled as follows:
Lounge $41.00 per hour a) If the recuest is received six (6) months or more
Game Room $32.00 per hour prior to tie rental date the security deposit will be
Meeting Room $14.00 per hour refunded, less a $25.00 processing fee. Refunds
Kitchen $150.00 per event will be mailed to the applicant within 30-days of
receipt of the written cancellation request.
Group 6 Resident-Commercial Uses b) If the request is received between six months and
Ballroom and Pre-Function Area $180.00 per hour 45-days prior to the rental date the applicant will
Lounge $45.00 per hour forfeit the security deposit unless another user
Game Room $36.00 per hour rebooks the date. If it is rebooked the deposit will
Meeting Room $16.00 per hour be refunded less a $25.00 processing fee.
Kitchen $150.00 per event c) If the request is received less than 45-days prior to
function the applicant will forfeit the security
Group 6 Non-Resident-Commercial Uses deposit and one-half of the rental fees paid (or
Ballroom and Pre-Function Area $216.00 per hour payable).
Lounge $54.00 per hour 2. Refunds are not issued for unused hours.
Game Room $43.00 per hour 3. Permits may not be transferred, assigned or sublet.
Meeting Room $19.00 per hour 4. Any changes in rental hours less than 45-days prior to
Kitchen $150.00 per event the confirmed event date will be assessed a $25.00 fee
per change.
General Notes Regarding Fees 5. Occasionally it may be necessary to reschedule,
1. The minimum rental period is four (4) hours on Fridays relocate or cancel a request previously approved. If
or Sundays, and six (6)hours on Saturdays. the building becomes unavailable due to
2. There is an additional 50% charge for rentals on City extenuating circumstances, the City reserves the
holidays pending availability of City staff. right to cancel the Facility Use Permit. In this
3. The Lounge, Game Room, Meeting Room and Kitchen situation, the group or individual will be given as
areas may only be reserved in conjunction with the much advance notice as possible.
Ballroom.
4. Use of the adjacent outdoor patio areas is included in the
Ballroom rental fee.
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ATTACHMENT 2
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