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HomeMy WebLinkAbout05-12-1992 HCAC Minutes HERITAGE COMMITTEE MEETING MINUTES Meeting Date: May 12 , 1992 Present: Dagmar Fulton, Amador Livermore Valley Historical Society Lou Seever, Dublin Cemetery Georgean Vonheeder & Marie Cronin, Dublin Historical Preser- vation Association Paul Moffatt & Dave Burton, Dublin City Council Steve Jones, Dublin Parks & Recreation Commission Diane Lowart, Recreation Director Steve Loweree, Maintenance Superintendent Libby Silver, City Attorney Vic Taugher, Building Official Bob White, Sr. Building Inspector Meeting called to order at 7:40 a.m. by Diane Lowart. Introductions were made and Diane briefly summarized the purpose of the meeting. Acquisition Libby Silver, City Attorney, reviewed the acquisition process for each of the three properties. Old St. Raymond's Church Dagmar Fulton, ALVHS, reconfirmed their intent to sell the church to the City. While she would like to see the church remain in the ownership of the City in perpetuity, she is not requesting any deed restrictions to require this. Libby Silver cited the current deed restriction placed on the property by the Catholic Diocese and indicated that the Diocese would need to contacted to inquire as to whether the restriction could be lifted. The City Attorney is obtaining a preliminary title report for the property and will be preparing a purchase agreement. Dave Burton suggested that the appraisal be done by a licensed real estate professional as opposed to a professional appraiser. The City Attorney concurred. Dave indicated that he would give the names of three licensed real estate professionals to Diane to pursue the appraisal. Dublin Cemetery Lou Seever, Dublin Cemetery, reconfirmed their intent to give the cemetery to the City but indicated that they would require a deed restriction whereby the property would revert back to the Cemetery Association if the City could no longer maintain and operate the property as a cemetery. Libby indicated that portions of the property appear to have a deed restriction limiting use only for cemetery purposes. As it appears that the school is placed on the property that has this deed restriction, it will be necessary to have this restriction lifted for that portion of the property. She directed the Cemetery Association to contact the Catholic Diocese regarding this restriction. In addition she questioned whether their was an endowment fund in place for the property and, if so, would it be transferred to the City as well? Lou indicated that the fund would be used for clean-up of the property and for a sculpture to be placed on the property. He also indicated that it was the intent of the Cemetery Board to sell all the remaining plots prior to the transfer. Libby requested copies of all the records regarding plots, owners etc. upon the transfer. Original Murray Schoolhouse Libby indicated that the acquisition of the schoolhouse would require a bill of sale and a transfer of the lease. She asked whether there were any restrictions for the sale. Marie Cronin, DHPA, indicated that the conditions identified in the letter of December 9 , 1991 were what they would like. The condition dealing with DHPA's desire to lease the building was discussed in further detail as, if this is granted, the EBRPD Measure AA funds cannot be used for renovation. The DHPA Board will clarify the proposed restrictions and Marie will let Diane know within two weeks. Marie requested copies of the EBRPD Measure AA guidelines. Renovation Bob White and Vic Taugher discussed the estimates received for building renovation for the church and the school. It was determined that the following work needed to be accomplished in the year following acquisition: Old St. Raymond's Church 1. Identify all areas of dry rot and repair/replace as needed. 2 . Improvements necessary for handicapped accessibility. 3 . Repairs to bell tower roof, floor and siding. 4. Electrical upgrade. _ The consensus of the committee was that $50,000 would be sufficient to make the necessary repairs. In addition, approximately 15% or $7,500 is needed for design and inspection. Original Murray Schoolhouse 1. Identify all areas of dry rot and repair/replace as needed. 2 . Improvements necessary for handicapped accessibility. 3 . Repaint exterior. 4. Replace broken windows. 5. Electrical upgrade. The consensus of the committee was that $50,000 would be sufficient to make the necessary repairs. In addition, approximately 15% or $7,500 is needed for design and inspection. Dublin Cemetery The Cemetery Association indicated that they would do all of the items identified in the initial clean-up estimate with the exception of tree pruning/removal and fence installation prior to the transfer. Steve Loweree indicated that the initial cost to the City could be reduced to $15,000 - $20,000 , however this does not include fence replacement which does not necessarily need to be undertaken in the first year. Thus it was agreed that the one-time cost to the City for acquisition and renovation of the Heritage Center is as follows: Acquisition $ 25,000 Renovation Church $ 57,500 School $ 57,500 Grounds $ 20,000 TOTAL $160,000 Discussion then centered on whether or not the EBRPD Measure AA funds could be used for this project. The initial response from EBRPD was that they could not be used if the City intends to lease a portion of the site to a non-profit group for operation. The City Attorney will be reviewing the guidelines more thoroughly and make a determination. Diane Lowart indicated that in order to meet an extremely tight timeline both for the budget and the grant, all information needs to finalized within two weeks. Libby Silver recommended that the City pursue a soils report and, in addition, obtain title insurance as part of the purchase. The committee concurred. Paul Moffatt questioned the City's policy for volunteer labor. The City Attorney indicated that there were certain regulations under the Public Contract Code that would need to be adhered to, but she would research it further. The meeting was adjourned at 10 :45 a.m. Submitted by: Diane Lowart, Recreation Director